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03/07/2026 at 12:08.
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Design, Manufacture, Supply, Testing and Commissioning of Diesel Operated Forklift Truck, Capacity -3 Ton as per enclosed technical specifications.
South Central Railway · Andhra PradeshLS265170B
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Jul 2026
21 Jul 2026
₹53,340
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
03/07/2026 at 12:08.
No pre-bid conference is required; its date/time is Not Applicable. No separate clarification deadline is stated.
21/07/2026 at 14:30; original or revised e-bids may be submitted only up to this time.
No bid-opening date/time is specified. Vendors need not attend; opening may occur after the due date/time, while no bid can be submitted after closing.
90 days. The tender does not print a calendar expiry date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is printed in the supplied tender documents.
INR 53,340. Non-exempt bidders must pay online through the IREPS payment gateway using debit/credit card or internet banking; no other mode is acceptable. The documents state no separate EMD validity period; EMD is forfeitable for withdrawal/revision during the 90-day offer validity and is refunded on the listed tender-finalisation/validity events.
INR 0.00.
5% of contract value, to be furnished after LOA; the tender-specific NIT makes it applicable to this equipment. The generic instruction requires receipt in the Purchase Office within 21 days of communication of acceptance and validity until 60 days beyond completion of all contractual obligations.
10% of P.O. value, pledged to Railways for the comprehensive warranty. The printed bond covers the full warranty and remains enforceable for a further six months for claims.
100% payment is due only against supply and commissioning, after submission of the RITES/TPI inspection certificate, Joint Receipt Note, Joint Commissioning Note and 10% Warranty Bank Guarantee.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
The bidder/manufacturer must have supplied at least 1 same/similar machine during the last 5 years reckoned from the original tender closing date, to Indian Railways, a Central/State organisation, or a Central/State PSU. A similar machine is an IC-engine forklift of 3-ton capacity or more.
The original offer must include the past-supply statement, purchaser contacts, PO number/date and PO copies, quantity, supply and commissioning dates; PO copies must show parameters proving similarity. Missing or incomplete information causes summary rejection, with no clarification/correspondence.
Only the OEM or its authorised dealer may participate. A dealer must submit tender-specific manufacturer authorisation; failure makes the offer liable to be ignored.
For the same item, an OEM and its Indian agent cannot both bid; one agent cannot represent multiple OEMs, and one OEM cannot submit multiple offers through different agents. Such simultaneous/multiple offers are summarily rejected.
Procurement is restricted to Class-I local suppliers. A bidder that does not qualify should not bid and its offer will not be considered; if local content is below 100%, the value addition must be within India.
All major parameters in the technical specification are non-deviable. The completed Annexure-A and technical brochure/catalogue are pass/fail; incomplete, sketchy or illegible technical information, or omission of the brochure, makes the offer liable to rejection.
The bidder must disclose manufacturing plant/machinery, quality-control and inspection equipment, manpower by function/qualification/experience, and after-sales facilities in India. The Railway may physically verify these particulars.
The bidder and its constituents must certify that they are not blacklisted or debarred by Railways or any Government of India Ministry/Department on the bid-submission date. A forged/false certificate leads to summary rejection/termination, forfeiture of EMD or Security Deposit, and may lead to business banning up to two years.
A bidder from a country sharing a land border with India is eligible only if registered with the competent authority; valid registration evidence must be enclosed where applicable.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, manufacture, supply, testing and commissioning of 2 diesel-operated forklift trucks, each 3-ton capacity, for MILL WRIGHTSHOP/RYPS, South Central Railway, Andhra Pradesh.
Each forklift must handle 3,000 kg at a 500 mm load centre, be fitted with forks, and be proved out for continuous workshop use in congested areas up to 50°C and 98% relative humidity.
Price includes all essential accessories/equipment, fixing, installation and commissioning, operator/maintenance training, technical documentation, maintenance toolbox and grease gun, first fills, spark arrester, fork extensions, safety equipment, lights, canopy and tow arrangement.
The scope includes comprehensive 24-month warranty from commissioning and 8 quarterly preventive-maintenance schedules, including spares, filters, labour and consumables except fuel oil, hydraulic oil, gear oil, lube oil and grease. Spare-parts/service support is required for 10 years.
Provide free on-site training for 3 nominated Railway personnel for 1 week in English/Hindi, plus 3 English sets per forklift of operation/maintenance, spare-parts, technical-specification and troubleshooting literature.
Contract completion is required within 60 days of contract issue. GA and related drawings are due within 20 days of PO; the consignee has 10 days for review. The supplier must commission within 30 days from intimation that equipment has been received at the workshop, free of extra charge.
Design/manufacture/testing/commissioning must comply with IS 6765-2003 or latest, IS 10517-1983 or latest, and IS 4357-2004 or latest, or equivalent DIN/international standards. Key non-deviable parameters include BS-V-or-latest 4-stroke diesel power, solid cushion tyres and minimum 4,500 mm lift height.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit a single-packet e-bid only through the electronic tender box at www.ireps.gov.in. Manual bids by post, fax or in person are invalid and summarily rejected.
Upload the e-bid and relevant documents using the digital signature of the pre-authorised person registered on IREPS. The DSC must be Class III B with Company Name from a Government-approved certifying authority; the DSC confirms acceptance of the tender unless deviations are entered in the designated techno-commercial field.
No offer or attachment can be submitted after closing. Eligibility evidence must accompany the original offer; the tender says no clarification will be sought for missing/incomplete reference credentials.
No physical bid originals are requested. The only stated direct physical transmission is for a post-award Security Deposit bank guarantee: the issuing bank must send it directly to the Principal Chief Material Manager, Stores Department, 6th Floor, Rail Nilayam, Secunderabad-71; a BG submitted by the firm is not entertained.
Enter all rates, taxes, duties, freight and other financial terms only in the Financial Offer Form/relevant financial-bid columns; financial terms entered elsewhere are ignored.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Tender-specific NIT/technical conditions require 100% only after supply and commissioning, whereas the attached M&P conditions prescribe 80% on receipt and 20% after commissioning, and the GTC repeats 80%/20%. The specific 100% post-commissioning term prevails.
The tender-specific eligibility requires at least 1 same/similar machine in 5 years, but the generic M&P condition requires performance certificates from at least 2 Government/PSU customers. The specific one-machine threshold governs qualification, but the unresolved two-certificate attachment wording should be clarified and conservatively complied with if possible.
The NIT item table says 24 months after delivery, while the NIT responsiveness clause and detailed technical warranty say 24 months from commissioning. The detailed tender-specific warranty from commissioning prevails.
The GTC describes WBG as 10% of material value, while the detailed technical specification requires 10% of P.O. value. The tender-specific technical requirement of 10% of P.O. value prevails.
The GTC says risk purchase may be made within 9 months of breach, but the later/specific Instructions to Tenderers expressly say the Risk Purchase clause is not applicable. Clause 14.8 prevails for this tender.
The M&P conditions allow up to 2 weeks to attend and rectify warranty faults, while the detailed technical specification requires a qualified service engineer to visit within 3 calendar days. The tender-specific 3-day requirement prevails.
The attached M&P conditions mandate quoting a 5-year post-guarantee CAMC and adding its discounted NPV for evaluation, but the detailed technical evaluation lists only the 2-year warranty maintenance and Annexure-A provides no CAMC price schedule. No express override resolves this; bidder should obtain clarification before pricing.
Technical clause 13.2 measures the 10-year spare-parts obligation from delivery, while clause 15.4 measures it from commissioning. Clause 15.4 is the more specific warranty provision, so commission date should be used unless clarified.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether the tender-specific requirement of one qualifying 3-ton-or-higher IC-engine forklift and its PO/supply/commissioning proof fully satisfies experience eligibility, or whether two Government/PSU customer performance certificates under the generic M&P condition remain mandatory.
Please confirm whether bidders must quote five post-warranty CAMC years and whether discounted CAMC NPV enters evaluation; if yes, provide the missing tender-specific CAMC scope and price schedule.
Please confirm whether the 60-day contract period includes delivery, installation, proving, training and final commissioning, and how the separate 20-day drawing submission/10-day review and 30-day post-receipt commissioning windows interact with LD and the M&P commissioning penalty.
Please confirm that WBG is 10% of total P.O. value, starts on commissioning, covers 24 months plus the six-month claim period in the printed bond, and is additional to the 5% Security Deposit.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The 60-day completion period must absorb GA preparation/approval, manufacture, TPI inspection, transport and contractual completion, while commissioning is separately due within 30 days of receipt intimation. Repeat drawing deficiencies count as contractor delay for LD.
Supply delay attracts LD of 0.5% of the delayed goods' tax/duty/freight-inclusive price per week or part, capped at 10% of delayed supplies. Separately, delayed commissioning under the M&P condition attracts 2% of M&P price per month or part, capped at 10% of contract value; the documents do not state whether both can cumulate.
Breakdown above 500 warranty hours triggers 25% of apportioned WBG, above 1,200 hours 50%, and above 2,100 hours full encashment plus adverse performance and no order placement for the next 2 years. A 2-hour-or-longer daily breakdown counts as failure for that day.
No milestone payment is available: 100% is held until supply and commissioning documents and the 10% WBG are submitted. The successful bidder must also provide 5% Security Deposit after LOA, creating overlapping security and working-capital exposure.
The basic price must absorb 8 quarterly preventive-maintenance visits over 2 years, all spares, all filter replacement, labour and most consumables, with no extra Railway payment; service engineers must visit within 3 calendar days of complaint.
Railway pays normal TPI fees, but supplier bears call-cancellation, rejection, reinspection/revalidation and specified IRS-condition expenses. For a non-stage inspection rejection, recovery is Y; an unready call is Y/2 capped at INR 11,000, plus applicable GST mechanics.
The supplier bears transit insurance/risk for FOR-destination transport. A consignee rejection may lead to joint inspection; failure of the supplier and TPI agency to attend leaves the consignee's accept/reject decision final and binding.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Dy.CMM/MnG/RYPS (RAM CHANDRA MEENA), South Central Railway, acting for the President of India. No phone number or email is printed in the supplied documents.
The prescribed dealer-authorisation letter is addressed to The President of India acting through the Principal Chief Materials Manager, South Central Railway, Ministry of Railways, Secunderabad 500071, Telangana.
Security Deposit BGs must be sent directly by the bank to the Principal Chief Material Manager, Stores Department, 6th Floor, Rail Nilayam, Secunderabad-71. The printed Warranty Guarantee Bond is addressed to the Controller of Stores, South Central Railway, 6th Floor, Rail Nilayam, Secunderabad-500071.