Disposable Sanitary Napkin/Panty Liner/Maternity Pad/Period Panty

Bid publication date

Bid document dated 13-08-2026 (Bid Number GEM/2026/B/7789536).

• No corrigendum amends this date in the tender folder.

Pre-bid meeting

Pre-bid on 18-08-2026 at 11:00:00, hybrid online and offline at State Project Office, Samagra Shiksha, Sri Vijaya Puram.

• Email: [email protected]
• Google Meet link: https://meet.google.com/xcp-zima-qxb

Bid submission end

Bid End Date/Time is 28-08-2026 18:00:00.

• Minimum 3 bids required to disable automatic bid extension; if auto-extended, extension is for 3 days with Number of Auto Extension count = 1.

Bid opening

Bid Opening Date/Time is 28-08-2026 18:30:00.

• Type of Bid: Two Packet Bid.
• Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Bid offer validity

Bid Offer Validity is 180 days from the Bid End Date.

• Per GeM GTC, Bid Security should remain valid for 45 days beyond bid validity.

Estimated bid value

Estimated Bid Value is INR 40,98,000.

• Declared for guidance on EMD and eligibility related to turnover, past performance and experience; not a ceiling on quoted price.

EMD / Bid Security

EMD Amount is INR 81,960; Advisory Bank is State Bank of India; beneficiary is State Project Officer, Samagra Shiksha (S. Suresh Kumar).

• GTC Bid Security forms: Insurance Surety Bond, Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque, Bank Guarantee (including e-Bank Guarantee), or online payment in acceptable form.
• Bid also expressly accepts EMD as a surety bond and allows FDR pledged/made out in the name of A/C STATE PROJECT OFFCIER SAMAGRA SHIKSHA.
• Upload scanned EMD with the online bid; for FDR, deliver hard copy to Buyer within 5 days of Bid End date/Bid Opening date (GTC generally requires hard copy within 5 working days of bid opening).
• EMD validity under GTC: 45 days beyond bid validity; no interest payable.
• EMD exemption available to eligible MSE manufacturers (not traders), DPIIT Startups and other GTC-exempt categories on upload of valid supporting documents.
• Unsuccessful bidders' EMD returned within 15 days after award or expiry of bid validity, whichever earlier; in two-packet bidding, technical-stage unsuccessful EMDs within 15 days of technical result; successful bidder's EMD within 15 days after receipt of Performance Security/e-PBG.

Performance security / ePBG

ePBG Percentage is 3.00% for a required duration of 5 months; Advisory Bank State Bank of India.

• Successful bidder may also submit Performance Security as FDR pledged/made out in name of STATE PROJECT OFFCIER SAMAGRA SHIKSHA A/C (Name of the Seller), besides PBG allowed under GeM GTC.
• Upload scanned FDR in place of PBG and deliver original hard copy to Buyer within 15 days of award of contract.
• GTC: Performance Security to be submitted within 15 days of award; payments due only after receipt and genuineness verification; no interest; refund within 30 days of completion of all contractual obligations; GTC also states PS should be valid for 2 months beyond completion of all contractual obligations including warranty (see contradictions/risks on the 5-month ePBG duration).

Tender / bid document fee

No tender/bid participation fee is stipulated in the bid; GeM disclaimer treats asking for tender/bid participation fee as a voiding ATC practice.

Payment terms and pricing basis

For goods, 100% payment within 10 days of CRAC and online bill submission (unless STC/ATC says otherwise); bid price is supply-only and all-inclusive at destination.

• Scope of supply (bid price to include all cost components): Only supply of Goods.
• GTC: for supply of Goods contracts, no additional local levies/transport/loading-unloading payable over contract price (unless freight-intensive category rules apply).
• No payment for rejected goods; seller must lift rejected goods within 10 days.

Purchase preference financial impact

MII and MSE purchase preferences apply and can affect quantity allocation at L1-matched prices.

• MII: Class-1 local suppliers get preference within L1+20% price band for up to 50% of bid quantity; only Class 1/Class 2 local suppliers may participate (non-local ineligible, with eligible MSE participation noted in MII text).
• MSE OEM/Service Provider preference within L1+15% for 25% of bid quantity (manufacturer/OEM on GeM; traders excluded).

Experience criteria

Bidder or its OEM (themselves or through reseller(s)) must have regularly manufactured and supplied same/similar category products to any Central/State Govt Organisation/PSU for 1 year before bid opening.

• Upload copies of relevant contracts and delivery acceptance certificates like CRAC supporting supply of some quantity during each of the Financial year(s).
• MSE and DPIIT Startup complete relaxation from Years of Experience is available, subject to quality/technical compliance and upload of exemption proofs.

Past performance

Bidder or its OEM (themselves or through reseller(s)) should have supplied same/similar category products for 20% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt Organisation/PSU.

• Copies of relevant contracts proving cumulative order quantity in any one financial year to be submitted with the bid.

Bidder and OEM turnover

Minimum average annual turnover: bidder INR 16 Lakh(s); OEM INR 41 Lakh(s), over last 3 years ending 31st March of previous financial year.

• Evidence: certified audited balance sheets or CA/Cost Accountant turnover certificate.
• If constitution/incorporation is less than 3 years old, average of completed financial years after constitution is taken.
• Turnover eligibility criteria to be verified by buyer at technical evaluation.
• MSE/Startup complete turnover relaxations available (including OEM average turnover if bidder itself is MSE/DPIIT-registered OEM of offered products), with supporting documents.

Make in India / local supplier eligibility

Only Class-I and Class-II local suppliers under Public Procurement (Preference to Make-in-India) Order may bid; non-local suppliers are not eligible.

• Minimum local content: 50% for Class 1 and 20% for Class 2 local supplier.
• Eligible micro and small enterprises will be allowed to participate (as stated in the MII eligibility paragraph).
• To avail MII purchase preference, upload OEM certificate of local content percentage and locations of local value addition.

Product standard / BIS

Item is Disposable Sanitary Napkin/Panty Liner/Maternity Pad/Period Panty (V2) ISI Marked to IS 5405 (Q2); Bis Required = Yes.

• Must also meet GeM category technical specifications and additional specification parameters (compostable/biodegradable material constraints).

Land-border / GeM debarment conditions

Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority; false declaration can lead to immediate contract termination and legal action.

• By participating on GeM, seller undertakes it is not presently 'Debarred from Bidding' on grounds in Rule 151 of GFR 2017.
• Bid Security forfeiture and GeM debarment (minimum 3 months on first offence) apply for withdrawal/modification within validity, false documents, or failure to furnish performance security.

Consortium / JV

No consortium or joint-venture bidding rules are stated in the bid document or extracted GTC clauses reviewed for this tender.

• Bid splitting is not applied.

Item and quantity

Supply of 9,10,500 pieces of Disposable Sanitary Napkin/Panty Liner/Maternity Pad/Period Panty (V2) ISI Marked to IS 5405.

• Evaluation Method: Total value wise evaluation.
• Scope of supply: Only supply of Goods (all cost components in bid price).

Technical specifications

Product must conform to IS 5405 and stated GeM category parameters, plus buyer additional compostable/biodegradable parameters.

• Category parameters include: Product Type Sanitary napkin; Usage Disposable; Cover/Top sheet Cotton; With Wings; Tab; Compostable Yes; Biocompatible Yes; Anti Bacterial Yes; absorbent core length 211 to 240 mm; Size Class Large; Packaging Type Polyethylene; minimum shelf life at delivery 3/4th of total shelf life.
• Additional parameters: material composition from cellulose/viscose/lyocell/PLA-PBAT/starch-based compostable biopolymers or plant-based/natural fibres; absorbent core biodegradable cellulose/pulp; fully compostable with significantly reduced synthetic plastic; no PE/PP/PVC or conventional plastic layers; end-of-life controlled biodegradation/composting; soil safety tests; more than 90% biodegradation under controlled composting or 100% compostable/bio-compostable.
• BIS Required: Yes.

Delivery locations and timeline

Delivery period is 60 days; materials are to be delivered to multiple CRC/school locations across Andaman & Nicobar Islands as listed in ATC (total 9,10,500).

• GeM consignee table also lists single reporting officer S. Suresh Kumar at State Project Office, SSA/RMSA, Shiksha Sadan, Link road, Goal Ghar, Port Blair, PIN 744102 for quantity 910500 / 60 days (see contradictions).
• ATC requires delivery to various CRCs/schools connected by sea and road routes, with a 38-row location-quantity table summing to 910500.
• Purchaser option clause: increase/decrease ordered quantity up to 25% at placement and increase up to 25% of contracted quantity during currency at contracted rates, with formula-based additional delivery time (minimum 30 days if original DP ≥ 30 days).

Branding, samples and post-award process

Successful bidder must print/affix buyer-specified official logo on packet/outer packaging and obtain advance sample approval before bulk supply.

• Submit 10 samples within 7 days of award; buyer approves or lists modifications within 7 days of receipt.
• Buyer delay in sample approval leads to re-fixed delivery period without LD for that delay.
• Major non-conforming sample: buyer may call fresh samples or terminate after notifying deviations.
• Bulk production before unconditional sample approval is at seller's risk/cost.

Submission mode and portal

Online two-packet bid on GeM; this bid is governed by GeM General Terms and Conditions and conditions stipulated in the bid.

• Bid to RA enabled with RA Qualification Rule: H1-Highest Priced Bid Elimination.
• Documents uploaded by bidders are shown to all participated bidders (Yes).
• Technical clarifications during evaluation allowed for 2 days.

Physical originals / hard copies

If EMD is via FDR (or other instrument requiring hard copy), upload scan online and deliver hard copy to Buyer within 5 days of Bid End/Opening (GTC: within 5 working days of bid opening).

• Performance Security FDR/PBG original hard copy to Buyer within 15 days of award.
• No separate physical bid envelope structure is prescribed beyond GeM online submission and these security instrument hard copies.

Signing / attestation

ATC Certificate of Compliance must be issued by authorized signatory with name, designation, signature, company seal, date and place.

• GeM registration/e-sign of users is handled on the portal (Aadhaar-based e-sign at par with digital signatures per GTC definitions).
• No separate Class of DSC is prescribed in the bid PDF beyond GeM platform processes.

No corrigendum in tender documents

The available tender folder contains only bid_9609644.pdf and gtc.pdf; no corrigendum/addendum document is present, so original bid dates and conditions stand as published.

• Final applicable snapshot: Bid dated 13-08-2026; pre-bid 18-08-2026 11:00; bid end 28-08-2026 18:00; bid opening 28-08-2026 18:30; bid validity 180 days; EMD INR 81960; estimated value INR 4098000; ePBG 3% for 5 months; quantity 910500; delivery 60 days.

Packaging material: Polyethylene vs no PE/PP/PVC

GeM category specification lists Packaging Type as Polyethylene, while Additional Specification Parameters prohibit polyethylene (PE), polypropylene (PP), PVC or other conventional plastic layers.

• Side A (category specs, p.6): Packaging Type = Polyethylene.
• Side B (additional parameters, p.6): No PE/PP/PVC or conventional plastic layers; fully compostable.
• Impact: bidders must clarify at pre-bid which packaging is acceptable; additional parameters are expressly mandatory ('Bidders offering must also comply with the additional specification parameters').

Delivery consignee model: single SPO vs multi-CRC island deliveries

Consignee table shows one reporting officer and full quantity at Port Blair SPO in 60 days, while ATC requires delivery to 38 CRC/school locations across multiple islands with split quantities totaling the same 9,10,500.

• Side A (Consignees table, p.7): S. Suresh Kumar, State Project Office Port Blair — Qty 910500 — Delivery Days 60.
• Side B (ATC clause 2, pp.8-11): deliver to various CRCs/schools connected by sea and road routes as per detailed quantity table.
• Bidder should confirm final delivery points, who issues PRC/CRAC, and whether inland/inter-island distribution after Port Blair is seller's responsibility.

EMD hard-copy deadline wording

Bid ATC says FDR hardcopy within 5 days of Bid End date/Bid Opening date, while GeM GTC says within 5 working days of bid opening.

• Side A (bid p.12): within 5 days of Bid End date/ Bid Opening date.
• Side B (GTC pp.20-21): within 5 working days of bid opening.
• Practical action: treat the earlier/safer deadline and obtain buyer confirmation if Bid End and Opening fall on different calendar interpretations; ATC generally supersedes GTC on conflicting bid-specific conditions, but the two phrasings differ on 'days' vs 'working days' and Bid End vs Opening.

Performance security validity duration

Bid ePBG duration is 5 months, while GTC requires Performance Security valid for 2 months beyond completion of all contractual obligations including warranty (standard GTC warranty 1 year unless otherwise specified).

• Side A (bid p.3): Duration of ePBG required (Months) = 5; percentage 3.00%.
• Side B (GTC p.28): PS valid for 2 months beyond date of completion of all contractual obligations including warrantee obligations; GTC warranty generally one year from final acceptance unless category/bid specifies otherwise.
• With 60-day delivery plus potential 1-year warranty, 5 months may be shorter than GTC formula — seek written confirmation of required validity end-date.

Resolve PE packaging vs plastic-free additional specs

Ask buyer to confirm acceptable packaging materials and whether outer packaging may use PE while product laminate remains plastic-free, or whether both product and pack must be fully compostable/non-PE.

• Materially affects manufacturability, BIS/IS 5405 compliance pathway, costing and sample approval risk.

Confirm multi-island CRC delivery vs single Port Blair consignee

Seek written confirmation of exact delivery points, quantity acceptance locations, who signs PRC/CRAC, and whether seller must handle inter-island sea logistics within the 60-day delivery period and all-inclusive price.

• ATC lists remote locations including Car Nicobar, Nancowrie, Great Nicobar, Little Andaman, Diglipur, etc.

Evidence required for compostability / biodegradation / soil-safety claims

Ask which test reports/standards (and whether NABL/accredited lab) must be uploaded at bid stage versus only with advance samples, for >90% biodegradation, eco-toxicity, seed germination and earthworm safety.

• Unclear documentary standard is a technical-rejection risk.

Logo artwork and packaging print specifications

Request final official logo file, mandatory text/language, colour specs, and whether printed packaging must be approved with the 10 advance samples.

• ATC requires print/affix of official logo with content specified by Buyer, but content is not attached in the bid PDF.

ePBG validity end-date versus warranty obligations

Confirm whether 5-month ePBG is the complete requirement or whether security must be extended to cover GTC warranty plus 2 months.

• Affects bank guarantee cost and risk of payment hold/forfeiture for inadequate validity.

Inter-island logistics within 60 days at all-inclusive price

Seller bears delivery to multiple Andaman & Nicobar island CRC locations connected by sea/road within 60 days, with bid price including all cost components for supply of goods only.

• Option clause can add up to 25% quantity with formula-based extra time, increasing logistics exposure.
• LD under GTC: 0.5% of contract value of delayed quantity per week or part week, capped at 5% generally and up to 10% for inordinate delay (>25% of completion period).

Advance sample gate before bulk supply

Bulk manufacturing before unconditional sample approval is at seller's cost; major deviations can lead to fresh samples or contract termination.

• 10 samples due within 7 days of award; compostable/plastic-free and IS 5405 requirements may be hard to reconcile (see contradictions).

Payment and security cash-flow risk

Payments become due only after Performance Security receipt/verification; goods payment is 100% after CRAC, so multi-location acceptance delays can defer cash recovery.

• No payment for rejected goods; rejected stock must be lifted within 10 days or ground rent/disposal at seller risk.
• EMD can be forfeited for bid withdrawal/modification, false documents, or failure to furnish performance security.

RA and preference-driven quantity split uncertainty

Reverse Auction with H1 elimination plus concurrent MII/MSE preferences can change final awarded quantity/price after initial financial bids.

• MSE band L1+15% for 25% quantity; MII band L1+20% for up to 50% quantity.
• Bid splitting not applied, but preference matching can still parcel quantity.

One-sided / compliance exposure

Certificate of Compliance requires no deviation unless buyer expressly accepts in writing; labour-code compliance breach is treated as contract breach; land-border false declaration enables immediate termination.

• Arbitration Clause: No; Mediation Clause: No (bid details), so dispute path defaults to GeM GTC mechanisms.

Inviting / buyer organisation

Education Department, Andaman & Nicobar — office named Directorate Of Education South Andaman; procurement operated through State Project Officer, Samagra Shiksha.

• Ministry/State Name: Andaman & Nicobar
• Department Name: Education Department Andaman & Nicobar
• Organisation Name: N/a

Beneficiary / State Project Officer contact point

Beneficiary: S. Suresh Kumar, State Project Officer, Samagra Shiksha, Shiksha Sadan, Sri Vijaya Puram, South Andaman, Andaman and Nicobar Islands, PIN 744102.

• Same officer is listed as Consignee/Reporting Officer at State Project Office, SSA/RMSA, Shiksha Sadan, Link road, Goal Ghar, Port Blair, 744102.
• Physical EMD/PBG instruments are to be delivered to the Buyer (this office/beneficiary as applicable).

Email contacts

HOD grievance email [email protected]; Buyer email [email protected]; pre-bid email [email protected].

• Pre-bid venue: ONLINE AND OFFLINE at State Project Office, Samagra Shiksha, Sri Vijaya Puram; Meet link https://meet.google.com/xcp-zima-qxb