Publication
25-08-2026 (the GeM Bid Document issue/publication date).
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School Education Department Chhattisgarh · Raipur, Chhattisgarh9714905
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Aug 2026
30 Sept 2026
₹50 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
25-08-2026 (the GeM Bid Document issue/publication date).
Pre-bid meeting: 08-09-2026 at 15:00 via the stated Google Meet link. No separate clarification-query deadline is stated; the RFP defers it to GeM.
24-09-2026 at 18:00:00.
24-09-2026 at 18:30:00 for the techno-commercial bid; the price-bid opening is to be informed separately.
180 days. The GeM Bid Details measure this from the bid end date; the buyer RFP measures it from bid opening, creating a 30-minute start-point conflict recorded under contradictions.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated cost is disclosed in the tender documents.
₹50,00,000 (Rupees Fifty lakh Only), in favour of Managing Director, Samagra Shiksha, School Education Department Chhattisgarh. The bid expressly accepts a surety bond, while the buyer RFP says account-payee demand draft only; this conflict requires portal/buyer confirmation. The RFP requires validity for 180 days beyond bid validity.
No tender/document fee is payable or stated; the GeM Bid disclaimer prohibits buyer-added tender or participation fees.
3% of total contract value. The GeM ePBG Detail states a required duration of 14 months; the buyer GCC instead asks validity until 60 days beyond all obligations including warranty, a conflict recorded separately. Furnish within 14 days of award notification.
Quote firm DDP prices in INR inclusive of GST, packing, forwarding, freight, insurance and all incidentals. No advance is payable. For goods, 100% payment is due within 10 days of CRAC and online bill submission, subject to acceptance and deductions/recoveries.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an OEM/manufacturer or its authorized distributor/agent/system integrator. Companies, Indian partnership/LLP firms and proprietorships with valid Indian GST registration are eligible; joint ventures and consortiums are not allowed.
Bidder/OEM must have successfully supplied sanitary napkins to a Government Department/Agency, cumulatively at least 40% of the total bid quantity during the stated last-three-FY window. The GeM Bid additionally requires regular manufacture and supply of same/similar category products to Central/State Government/PSU during each of 3 financial years.
Minimum average annual turnover: ₹14.00 crore (1400 lakh) over FY 2022-23, 2023-24 and 2024-25. Submit ITR and CA-certified average annual turnover certificate. No MSE/startup relaxation applies.
OEM must have average annual turnover of at least ₹90.00 crore (9000 lakh) over FY 2022-23, 2023-24 and 2024-25, supported by a CA-certified certificate.
A non-OEM bidder must submit a bid-specific MAF signed/stamped by the OEM. Bidder/OEM must also prove sanitary-napkin manufacturing through DIC/Production/NSIC/SSI/IEM/Udyam documentation, as applicable.
OEM/product must hold a valid BIS licence under IS 5405:2025 or latest, OEM ISO 9001:2015, and a valid product test report from a NABL-accredited laboratory with relevant scope and identification of OEM/product/parameters.
Bidder needs valid PAN and GST; if not registered for GST in Chhattisgarh, it must give a notarized affidavit and obtain that registration within 15 days of LOI. Submit a Statutory Auditor-certified Make in India/local-content certificate with value-add locations and approximate percentage. Bidder net worth as at 31 March 2025 must be positive, supported by CA certificate with UDIN.
Bidder must not be debarred/blacklisted by any Central/State Government, ULB, semi-government organization, PSU or similar global agency as on bid submission. False documents, corrupt/collusive conduct, multiple bids, common control/representatives or other listed conflicts cause rejection/debarment; bidders from land-border-sharing countries must hold Competent Authority registration.
Bidder must declare full clause-by-clause compliance with Section VI, stating offered make/model; no deviations are permitted in eligibility, financial qualification or technical specifications. Only EMD relaxation is contemplated for eligible State MSEs under the cited Chhattisgarh rule.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply 87,065,040 disposable sanitary napkins: 42,611,200 Large and 44,453,840 Extra Large, equivalent to 10,883,130 packets of 8 pads. Bidders must quote all items; quantities are estimates and not a promised order quantity.
Disposable, thick, winged and tabbed sanitary napkins conforming to IS 5405:2025/latest: L absorbent-core length 211-240 mm and XL 241-280 mm; non-woven top sheet, leak-proof barrier, polyethylene packaging, and individually wrapped pads. GeM Bid requires cellulose-pulp core; the RFP permits cellulose pulp with SAP or similar/alternative compliant material, a conflict recorded separately.
Total shelf life must be at least 36 months and at delivery at least three-fourths must remain. Packs must show manufacturing date, batch number, manufacturer/customer-care details, disposal instructions, ISI mark and CML number. Online batch/lot tracking is required through transport and delivery, with complaint support and free replacement throughout shelf life.
100% of ordered quantity is due within 120 days of order placement at designated cluster-level locations across all 33 districts of Chhattisgarh; exact locations and quantities will be issued with the supply order/award. The RFP describes more than 15,000 institutions. GeM Bid pages list the State Project Office, Raipur as consignee, creating a delivery-location ambiguity.
Buyer may test pre-dispatch samples and randomly inspect/test supplies, including 5% post-dispatch verification, at bidder cost. A failed affected batch/lot may be rejected with a 2% batch/lot-value penalty; defects must be replaced free. If requested, L1 must provide one no-cost sample of each item within 10 days before contract issue.
Buyer may vary quantities: the GeM option clause permits ±25% at award and up to +25% of contracted quantity during contract currency. Award may be split among up to four bidders at the final L1 price, with allocation decided by the purchaser.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online only through GeM in a single-stage, two-bid system: Technical Bid and Financial Bid at their designated portal locations. Do not include prices in the Technical Bid.
Authorized signatory must sign/stamp the bid at appropriate places and initial all remaining pages. Every scanned eligibility/qualification document must be self-attested, signed on each page and sealed; tender pages must be numbered and indexed.
GeM Aadhaar e-sign is treated at par with a digital signature. The tender does not prescribe a DSC class.
Upload the EMD scan online and deliver its matching original directly to the Buyer within 5 working days of bid opening. The Buyer office address is State Project Office of Samagra Shiksha, 2nd Floor, CGBSE Building, Pension Bada, Tagore Nagar, Raipur, Chhattisgarh. No other pre-qualification document may be required physically; the GeM disclaimer separately permits a signed Integrity Pact within 5 days of opening.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM Bid Details say 180 days from Bid End Date, while RFP ITB 22 and its checklist say 180 days from techno-commercial opening. The two timestamps differ by 30 minutes. The GeM Bid Details field should be followed on portal, but bidder should state 180 days without inserting a shorter calendar expiry.
RFP says account-payee DD only and validity 180 days beyond bid validity; GeM Bid Details expressly also accept surety bond, while GeM GTC says 45 days beyond bid validity. Buyer-added clauses contradicting EMD Detail are declared null and void. At minimum DD and surety bond should be treated as acceptable; seek written confirmation of form and the unusually long validity before issuance.
GeM ePBG Detail fixes 14 months, but buyer GCC requires validity until 60 days beyond all contractual obligations including a 36-month shelf-life/warranty obligation. Because the Bid disclaimer invalidates ATC clauses contradicting ePBG Detail, 14 months should prevail on GeM; obtain buyer confirmation before pricing bank charges.
GeM Bid Details state Arbitration Clause: No, while buyer GCC creates sole-arbitrator proceedings seated in Raipur. The bid-detail setting prevails over contradictory buyer ATC under the GeM disclaimer; nevertheless this should be confirmed in writing before contract execution.
GeM item specification requires Cellulose Pulp, whereas RFP Section VI allows cellulose pulp with SAP or a similar/alternative IS 5405-compliant material. The GeM category/additional specification should prevail because ATC cannot contradict bid specifications; bidders offering SAP/alternative material should obtain technical confirmation.
GeM item lines identify one consignee at the State Project Office, Raipur, but RFP requires cluster-level delivery throughout all 33 districts and says exact addresses/quantities arrive only with the supply order. The RFP's detailed logistics requirement is more specific operationally, but the portal consignee field conflicts and materially affects freight; bidder should price only after written clarification.
Bid Details impose ₹14 crore minimum average turnover on the bidder generally; RFP item 5 phrases this threshold only for an authorized dealer. The portal Bid Details are broader and should prevail, so an OEM bidding directly should also demonstrate bidder turnover unless the Buyer clarifies otherwise.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please issue the complete cluster-wise address and quantity matrix for all 33 districts (stated as above 15,000 institutions), and confirm whether delivery is to those clusters or only to the single Raipur consignee shown on GeM. This is essential for freight, unloading, route planning and 120-day capacity.
Please confirm accepted EMD forms and validity (DD only vs surety bond; 180 vs 45 days beyond bid validity), and confirm whether ePBG validity is 14 months or extends 60 days beyond the 36-month shelf-life/warranty obligation.
Please confirm whether the offered core must be cellulose pulp only as entered in GeM, or may contain SAP/similar/alternative material as permitted by RFP Section VI, and identify the exact test parameters/acceptance criteria under IS 5405:2025.
Please confirm the exact three financial years for the 40% sanitary-napkin supply criterion, whether 40% must be achieved cumulatively across the period or in one year, and how FY 2025-26 evidence will be treated. GeM's generic past-performance clause says 40% in at least one of the last three FY, while RFP item 4 uses cumulative wording.
Please define sampling plans, laboratory selection, retest/appeal procedure, lot definition and whether the 2% failed-lot penalty is in addition to rejection, replacement, testing cost, LD and performance-security forfeiture. Also reconcile 5% post-dispatch testing with payment/CRAC timing.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
87,065,040 pads must be delivered in 120 days across 33 districts/above 15,000 locations, but the exact cluster matrix is withheld until the supply order. Time is expressly of the essence; this creates major warehousing, route, labour and working-capital risk.
Buyer ATC allows only one 30-day extension with a 2% total-contract-value penalty, then cancellation and EMD forfeiture. GeM GTC separately provides LD at 0.5% of delayed-quantity contract value per week, normally capped at 5% total and up to 10% for inordinate delay; default can also trigger performance-security forfeiture, risk purchase and direct/indirect damages.
Bidder bears testing costs; failed lots may be rejected and penalized 2%, and the Buyer can terminate and forfeit security. Five percent post-dispatch testing and free replacement obligations run throughout shelf life, creating recall, reverse-logistics and delayed-finality risk.
No advance is paid. Payment follows accepted delivery/CRAC and is subject to LD, shortages and recoveries; the Buyer can withhold sums across this or other contracts without interest. Security-validity contradictions may also increase bank-line costs.
Quantities are only estimates, buyer may alter them by 25%, and award may be split among four bidders at a purchaser-decided percentage. L1 status is not an award right; buyer may negotiate further after RA and approach the next bidder if L1 does not agree.
Buyer may terminate for convenience/administrative reasons, including budget constraints, and pays only accepted completed work with no anticipated-profit compensation. The fall clause retroactively applies any lower price at which similar goods are supplied to government or private buyers.
Supplier bears transit risk and must insure goods for 110% of value, warehouse-to-warehouse/all risks, valid until three months after consignee receipt. Rates are firm and inclusive, so these costs and remote-site hazards cannot be passed through.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Managing Director, Samagra Shiksha Chhattisgarh, State Project Office of Samagra Shiksha, Department of School Education, Government of Chhattisgarh, 2nd Floor, CGBSE Building, Pension Bada, Tagore Nagar, Raipur-492001, Chhattisgarh. Phone: 0771-2445052; email: [email protected].
HOD grievance email: [email protected]. Buyer email: [email protected].
Anand Kumar Saraswat, State Project Office, Samagra Shiksha, 2nd Floor, Composite Education Building, Board Office Campus, Pension Bada, Raipur-492001. No personal phone/email is stated.
The EMD original is to be submitted directly to the Buyer within 5 working days of bid opening; the tender identifies the Buyer office at the State Project Office address above but gives no separate physical-submission address or named receiving person.
For online submission/process queries: GeM Helpdesk 1800-419-3436 / 1800-102-3436.