Publication of e-tender
e-Tender published on 11/08/2026 at 6.30 PM.
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Digitization and Implementation of DMR Tier II system
Kerala Police · Thiruvananthapuram, Kerala2026_KP_865190_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
11 Aug 2026
25 Sept 2026
₹27.1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
e-Tender published on 11/08/2026 at 6.30 PM.
Bidders must submit pre-bid queries before 17/08/2026, 11 AM to [email protected].
Pre-bid meeting at Cyber Police Headquarters, Pattom, Thiruvananthapuram on 18/08/2026 at 11 AM.
Online e-tender submission from 11/08/2026, 6.30 PM to 31/08/2026, 11 AM; last date/time 31/08/2026, 11 AM.
Technical bids open on 01/09/2026 at 2 PM online via etenders.kerala.gov.in at Cyber Police Headquarters, Pattom, Thiruvananthapuram.
Technical evaluation is scheduled within 10 days of tender opening at Cyber Police Headquarters, Pattom; NIT XIV also states equipment presentation within 6 days of opening (conflict recorded under contradictions).
Financial bid opens after technical evaluation; place of opening is Cyber Police Headquarters, Pattom, Thiruvananthapuram.
Rates remain firm for 180 days.
NIT requires supply, installation, integration, testing, commissioning and training within 80 days of work order; specs also state completion within 60 days from LoI or 5 months from SLA, whichever is later, and towers/housing within 2 months of work order (conflicts under contradictions).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated amount is ₹27,05,00,000/-.
Non-refundable tender fee ₹25,000/- + GST extra; 18% GST on tender fee paid directly by bidder to GST Department; fee only via online e-GP; non-payment rejects bid.
EMD ₹27,05,000/- paid only online through etenders.kerala.gov.in at bid submission; no other remittance mode accepted.
SPD-registered bidders (for registered articles) and NSIC-certified MSMEs with valid competency certificates for tendered items are EMD-exempt if certificate uploaded with Technical Bid; GC also lists broader Kerala MSME/cottage/Khadi/Govt institution exemptions.
Successful tenderer must deposit security equal to 5% of contract value (less EMD already paid) before signing agreement, within period in letter of acceptance.
30% non-interest-bearing advance against bank guarantee; further part payments so that max 80% is paid after delivery, verification and stock entry; final 20% after full installation (including PS level), technical verification, coverage/functionality tests, commissioning and handover.
3-year post-warranty AMC rates must be quoted (district-wise BOQ lines for years 1–3); missing AMC rates disqualify financial evaluation, but AMC rates are not used to select L1; separate AMC PO may issue after warranty.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Online bids invited from OEMs, OEM-authorised dealers/system integrators and qualified vendors; specs allow reputed OEM, OEM authorised dealer, or consortium with valid OEM authorisation to participate, execute and maintain.
NIT requires continuous engagement in supply, installation and maintenance of professional wireless communication systems for minimum 3 years as on bid-submission date; specs require vending outfit functioning at least 5 years and minimum 3 years' experience manufacturing/supplying VHF/UHF HH/static/mobile/repeaters for DMR projects to State/Central LEAs (conflict under contradictions).
NIT: at least one similar tendered DMR project completed within delivery period in preceding five years from technical bid opening for Central/State Govt, PSU or statutory body. Specs: successful track record of digital wireless/telecom systems/infrastructure for State/Central Govt in last 3 years; and successful DMR Tier II installation in any state/central institution in last three years; plus satisfactory completion certificate for DMR projects in India.
NIT financials: average annual turnover ≥ ₹11 crore for FY 2023–24, 2024–25 and 25-26; certified net worth ≥ ₹25 Cr as on 31/03/2026; liquid assets/unutilised credit/other financial resources ≥ ₹2.71 crore net of existing commitments. Specs PQ separately state minimum average annual turnover of 25 Crores for past three years (conflict under contradictions).
Valid GST and PAN required; OEM ISO 9001 and ISO 14001; system to latest ETSI TS 102 361; DMR Association IOP certificates; MAF; WPC New Radio Equipment Possession Authorisation under Telecommunications Act 2023/2026 Rules or legacy DPL for dealers/SIs (NIT) / DPL for dealer or consortium (specs); MTCTE certificates at technical verification before stock entry; SACFA charges by bidder.
OEM/Supplier must have functional service centre in Kerala as on Technical Bid opening date, with address, contacts, staffing and ownership/authorisation evidence; GC also requires successful bidder local presence in Kerala for servicing/maintenance.
Bidder/OEM/consortium must not be blacklisted by any State or Central Government Law Enforcement organizations/departments or any other government bodies at bid submission.
Technical qualification only after successful Field Trial/Demonstration under tender protocol; costs borne by bidder. Prior Kerala Police DMR Tier II implementers quoting same equipment may be exempted with TEC permission.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, supply, installation, testing, commissioning, training and maintenance of DMR Tier II digital wireless communication system (136–174 MHz) for Southern Cluster: Pathanamthitta, Idukki, Ernakulam Rural, Alappuzha and Kottayam (five police districts in one tender).
ETSI DMR Tier II network with min. 8 towers per district, min. 45 towers for cluster plus 5 Sabarimala towers; repeaters interlinked by primary/secondary microwave with standby for ring/mesh redundancy; one slot law & order, one slot GPS; independent dispatcher per district; 90% coverage on main central roads and premises of police/govt/important places on mobile radios.
Consolidated main BOM includes 75 two-slot DMR Tier II repeaters, 75 duplexers, 55 antenna arrays, min. 45 self-supported GBT towers, 5 dispatcher systems, 1500 handheld GPS radios (with spare batteries), 820 vehicular/mobile GPS radios, 370 static radios, microwave backhaul as required, CCTV min. 2 cameras/site, programming kits and related infrastructure.
All radios AES-256; bidder handles key generation/loading/management/re-keying/handover. Mandatory DMR IOP with Kerala Police existing radios and at least two other Tier II vendors; AIS/ISSI open interfaces where applicable; integrate with existing analog gateways (min 2) at control rooms.
Self-supporting towers, lightning/earthing/surge protection, AC RCC rooms or IP55 canopies, KSEB meter boxes/RCCB/SPD, KSEB connection (including extra posts if needed) and FTTH for dispatcher if needed paid by bidder until handover, CCTV surveillance of tower and repeater sites, night lighting timers, UPS for microwave critical power, furniture for control rooms.
Onsite warranty minimum 5 years from commissioning including parts and labour; quote AMC for next 3 years (1/2/3 year rates); software lifetime support ≥10 years with free updates; technical manpower for warranty+AMC (5+3); OEM support/spares certificate 10 years; training ≥2 weeks with three sections each on ops/installation/maintenance/programming.
After bidder intimation of readiness, Verification Committee inspects; field trial up to 14 days for coverage/functionality/traffic; then functionality testing (roaming, IOP, GPS, logger stamps etc.); system accepted only after satisfactory certification.
Bidder provides technical assistance/documentation/liaison for WPC frequency assignments/licences; Department pays statutory royalty/licence fees where it is licence holder; all SACFA fees by bidder. Tower design/stability certificate from Govt-approved authority within 10 days of work order.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids only online via www.etenders.kerala.gov.in in designated covers; any other mode rejected. Two covers: (i) Technical Bid (ii) Financial Bid. Foreign equipment rates in INR. Documents per cover as specified on the website.
Class III Digital Signature Certificate mandatory for electronic bids; all uploaded documents must bear signature and office seal of bidder/authorised persons and be digitally signed while uploading.
All participating bidders must produce originals/hard copies of all relevant e-tender documents at technical evaluation for verification; equipment presentation for TEC if required at Cyber Police HQ within 6/10 days of opening.
Complete price-breakup in Financial Bid; BOQ template must not be modified—upload after filling relevant columns; unit price breakups inclusive of all taxes and duties; 3-year AMC rates mandatory in BOQ.
Successful bidder executes SLA in format available at Office of IGP Cyber Operations as soon as work order issued (unconditional acceptance required); also agreement under GC; security deposit 5%; tower design/stability certificate within 10 days of WO.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The downloaded tender set contains no corrigendum or addendum files; tender-metadata also lists an empty corrigenda array. All dates, fees and conditions above are as in the original NIT, general conditions, specifications and BOQ.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
NIT sets minimum average annual turnover at ₹11 crore for FY 2023–24, 2024–25 and 25-26, while specification Pre-Qualification Criteria require minimum average annual turnover of 25 Crores for the past three years. Both are stated as mandatory PQ; bidder should seek clarification which prevails.
NIT Schedule requires full SITC+training within 80 days of work order; NIT III.9 requires tower erection and housing within two months of WO (or 15 days after statutory permission); specs 2.7.16 require completion within 60 days from LoI or 5 months from SLA, whichever is later. These clocks and durations are inconsistent.
NIT Schedule and specs field-trial clause use within 10 days of opening, but NIT XIV requires equipment presentation within 6 days of opening.
NIT requires 3 years continuous engagement in professional wireless systems as on bid submission; specs require the vending outfit functioning in the market for at least 5 years.
NIT: ≥1 similar tendered DMR project in preceding five years from technical bid opening for Govt/PSU/statutory bodies. Specs: digital wireless/telecom track record in last 3 years, and successful DMR Tier II install in last three years at state/central institutions.
NIT fixes pre-bid on 18/08/2026 11 AM with queries by 17/08/2026 11 AM; specs section 3 says bidders shall contact department to fix date and time, while Annexure-I only says a pre-bid will be held at Cyber Police Headquarters without the NIT date.
Specification cover page titles the package “NORTHERN CLUSTER COMMUNICATION” while the body, NIT, GC and BOQ consistently procure Southern Cluster (Pathanamthitta, Idukki, Ernakulam Rural, Alappuzha & Kottayam).
NIT XI cites SPD registration or NSIC MSME competency certificates; GC cl.4 adds Kerala-certified MSME/cottage/industrial co-ops, Khadi societies, Govt institutions/PSUs, and NSIC-sponsored SSI units, with nuances on security-deposit exemption.
NIT requires net worth ≥₹25 Cr and liquid resources ≥₹2.71 Cr with UDIN certificate; specification PQ list does not restate these but does restate turnover at a different threshold. Unclear whether NIT financial extras still apply alongside specs ₹25 Cr turnover.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask TIA to confirm whether minimum average annual turnover is ₹11 crore (NIT III.4.1 for specified FYs) or ₹25 crore (spec PQ 4.7), and whether both net worth ₹25 Cr and liquid assets ₹2.71 Cr still apply.
Seek a single controlling schedule: 80 days from work order (NIT), 60 days from LoI or 5 months from SLA whichever later (specs), and how the 2-month tower/housing milestone and statutory-permission 15-day extension interact with LD.
Confirm whether bidder must lease/purchase private sites (including named private locations and Thulappalli land acquisition), who holds title at handover, recoverable costs, and timeline relief if acquisition/statutory permissions slip.
Request the exact list/makes/models of existing Kerala Police radios for mandatory IOP demo, AIS/ISSI scope, and objective pass/fail metrics for field trial (coverage, roaming, microwave failover, AES-256, logger stamps).
Clarify measurement/payment for items with qty=1 “as per requirement” (microwave backhaul, CCTV, interfaces, spares, lighting, lightning) and whether extra coverage-driven equipment beyond BOQ is reimbursable or must be absorbed in quoted rates.
GC liquidated damages state “a sum equivalent to 0.5% or 1% of the delivered price of the delayed stores or unperformed services for each week of delay… up to a maximum deduction of 10%”. Ask which percentage applies and on what base (delayed portion vs full contract).
Confirm acceptable WPC instrument at Technical Bid opening for dealers/SIs/consortium members under Telecommunications Act 2023 and 2026 Rules versus legacy DPL transition, and whether OEMs need equivalent possession authorisation.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Full SITC+training across five districts and Sabarimala sites is compressed (80 days from WO / 60 days from LoI), while towers/housing alone are two months and private land/SACFA/WPC permissions sit on the critical path.
Delay LD 0.5% or 1% per week of delayed stores/services up to 10%, then possible termination at contractor risk and cost; alternate purchase losses recoverable; security forfeiture for undelivered portion.
High-priority communication breakdown must be restored within 6 hours; after 6–24 hrs Rs.1000/hour, 24–48 hrs Rs.2000/hour, beyond 48 hrs department may get work done and recover cost + Rs.2,00,000. Medium/low priorities carry daily penalties and Rs.50,000 buy-out penalties. First technical response within one hour.
Private land arrangement, SACFA fees, KSEB connections/posts, FTTH, installation charges until handover are bidder-paid; Department pays utility bills only after handover and pays WPC royalty/licence only where it is licence holder.
Department may increase/decrease ordered quantity at same unit price; coverage-driven additional equipment and extra RF-link repeaters beyond BOQ are bidder's responsibility; many BOQ lines are lump-sum “as per requirement”.
Only up to 80% payable on delivery/stock entry; final 20% only after full installation including PS-level, coverage/functionality tests and handover. 30% advance needs matching BG. Working-capital intensive for ~₹27 Cr project.
Technical qualification hinges on field trial/demo at bidder cost; TEC decision final; failure rejects bid despite document compliance. Equipment must be presented quickly after opening.
Government may accept any portion of supplies; special bidder conditions void unless accepted in writing; Revenue Recovery Act recovery; set-off across contracts; exclusive Thiruvananthapuram courts (NIT) vs arbitration clause (GC) duality; no rate enhancement once accepted except exceptional Government conviction.
5-year onsite warranty + optional 3-year AMC, 10-year OEM spares/support, lifetime software updates free ≥10 years, and free dispatcher software reinstall after warranty on new computers—long tail cost and liability.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Inspector General of Police, Cyber Operations, Cyber Police Headquarters, Pattom, Thiruvananthapuram (also addressed as Office of the Inspector General of Police, Cyber Operations).
Cyber Police Headquarters, Thiruvananthapuram, Pattom, PIN 695004; email [email protected]; phone 04712726522. NIT signed by AJIT KUMAR IPS, Superintendent of Police, for ADGP (Cyber Operations).
General Conditions name tenderer as Superintendent of Police, Tele & Tech, Pattom, Tvpm; Form of Tender addressed to Superintendent of Police, Tele & Tech, Pattom, Tvpm.
Pre-bid queries to [email protected] before 17/08/2026, 11 AM.
Bid opening and technical evaluation at Cyber Police Headquarters, Pattom, Thiruvananthapuram; pre-bid at same campus; SLA format available at Office of IGP Cyber Operations, Pattom. Originals/hard copies produced there at technical evaluation—no separate postal submission address for bid envelopes (online-only bids).
For DSC and e-tendering help: Saankethika, near EPF Office, Vrindavan Gardens, Pattom; 24×7 help numbers 0120-4001002, 0120-4001005 and 0120-4493395; portal www.etenders.kerala.gov.in.