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Digitization and Implementation of DMR Tier II
Kerala Police · Thiruvanathapuram, Pattanamthitta2026_KP_863047_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
29 Jul 2026
20 Aug 2026
₹3.7 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
e-Tender published on 29/07/2026 at 6.30 PM; NIT letter dated 26-07-2026.
Online e-tender submission from 29/07/2026, 6.30 PM to 13/08/2026, 2.00 PM (last date/time for online submission).
e-Tenders open online on 14/08/2026 at 4.00 PM at Cyber Police Headquarters, Pattom, Thiruvananthapuram.
No pre-bid meeting date or written clarification deadline is specified in the tender documents.
Rates are to remain firm for 180 days.
Supply, installation, integration, testing, commissioning, training and final acceptance must be completed within 45 days of the work order.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated amount is ₹ 3,71,00,000.00.
Non-refundable tender fee ₹ 25,000/- + GST extra; 18% GST on the fee is to be paid by the bidder directly to the GST Department.
EMD is ₹ 3,71,000/-, payable only online through the e-GP portal at bid submission.
Successful tenderer must deposit security equal to 5% of the contract value (less EMD already deposited) before signing the agreement, within the period specified in the letter of acceptance.
Ordinarily payments are made only after supplies are verified and taken to stock; prices must be inclusive of all taxes/duties/cesses.
Minimum 3-year warranty from date of completion of work for all items except handheld spare batteries (1-year warranty).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Online bids are invited from eligible OEMs, OEM-authorised dealers/system integrators and qualified vendors.
Bidder must have been continuously engaged in supply, installation and maintenance of professional wireless communication systems for minimum 3 years as on the bid-submission date.
Bidder/Manufacturer must have completed at least one similar tendered DMR project within the delivery period, during the preceding three years from technical bid opening, for any Central/State Government, PSU or statutory body.
OEM/Supplier must have a functional service centre in Kerala as on Technical Bid opening date.
Minimum average annual turnover ₹ 5 Crore and net-worth ₹ 10 crore, supported by audited financials for the preceding three completed financial years.
Valid GST registration and valid PAN/Taxation Index Number are mandatory; Certificate of Registration/Incorporation of the bidder is required.
Proposed DMR Tier II system must comply with latest applicable ETSI TS 102 361; OEM must hold ISO 9001 and ISO 14001; ISO/IEC 27001 required for OEM/software developer where NMS, dispatch software or server-based applications are supplied.
If the bidder is an OEM-authorised dealer/system integrator, a valid WPC Dealer Possession License (DPL) at Technical Bid opening is mandatory.
Technical qualification is granted only upon successful Field Trial/Demonstration by the Purchaser, even if specifications and documents are otherwise compliant.
No explicit blacklisting/debarment declaration requirement is stated in the tender documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply, installation, integration, testing and commissioning of a DMR Tier II wireless communication system at Sabarimala and Sree Padmanabhaswamy Temple, plus training and final acceptance within 45 days of work order.
Establish permanent digital wireless networks at Sannidhanam, Pamba and Nilakkal using existing infrastructure, with coverage for festival law-and-order and traffic operations.
Construct self-supporting tower with lightning arrestor, install repeaters/voice logger with AC housing, and create one network by linking two repeaters (Temple premises and Valiyathura PS) without interfering with other Thiruvananthapuram networks.
Financial BOQ totals: 15 dual-channel self-linking digital repeaters; 11 collinear antennas; 10× LMR-400 45 m; 8× LMR-400 30 m; 10 battery banks with SMPS; 500 handhelds with GPS; 100 mobiles with GPS; 10 mobiles without GPS; 1× 25 m ground-based tower; 1 voice logger; AC infrastructure (1 lot); Services (1 lot).
System must be open-standard DMR Tier II (ETSI TS 102 361), VHF 136–174 MHz, AES-256 encryption, with detailed RF/environmental specs for repeaters, handhelds, mobiles, antennas, cables, voice logger and 25 m self-supporting tower.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids are accepted only online through www.etenders.kerala.gov.in in designated covers; any other mode is rejected outright.
Bidders must use a legally valid Class III Digital Signature Certificate under the IT Act, 2000; uploaded documents must bear signature and office seal of the bidder/authorised persons and be digitally signed.
All bidders who participate must produce originals/hard copies of all relevant e-tender documents at the time of technical evaluation for verification.
Successful bidder must execute a Service Level Agreement in the format available at the Office of IGP Cyber Operations, Pattom, as soon as the work order is issued; unconditional acceptance of the SLA is required.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
No corrigendum or addendum files are present among the tender documents; original NIT/GCC/specification/BOQ values therefore stand as published.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
NIT schedule fixes last online submission as 13/08/2026, 2.00 PM, while the GCC cover page states 14/08/2026, 2.00 PM.
NIT expressly exempts SPD Kerala registrants and NSIC MSMEs with competency certificates, while GCC clause 3/4 lists broader Kerala MSME/Khadi/Government institution exemptions and security-deposit exemptions.
NIT confers exclusive jurisdiction on courts at Thiruvananthapuram, while GCC points disputes to the court where the Purchasing Officer resides and also contains an Arbitration Act, 1940 clause for supply-cum-works contracts.
GCC cl. 13 contemplates return of security within three months after contract expiration (and only after guarantee period where guarantees exist), while cl. 34 says security/PBG is released only after satisfactory maintenance during the warranty period.
Liquidated damages clause says deduct a sum equivalent to 0.5% or 1% of the delivered price of delayed stores/unperformed services for each week of delay, up to 10%.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether the last online submission time is 13/08/2026 2.00 PM (NIT schedule) or 14/08/2026 2.00 PM (GCC cover), and which clock the portal will enforce.
Publish the field-trial/demonstration protocol, evaluation methodology, test parameters, pass/fail criteria, location, duration and notice period referenced but not detailed in the tender set.
Confirm whether only NIT XI exemptions (SPD Kerala / NSIC competency) apply, or whether broader GCC Kerala MSME/Khadi/Government exemptions and security-deposit exemptions also apply to this tender.
Clarify whether liquidated damages are 0.5% or 1% per week, and whether the base is delayed-item price only or the full turnkey contract including installation, linking, tower and acceptance.
Define who generates root/key-encryption keys, who holds long-term custody after authorised handover, re-keying frequency, and bidder residual liability after handover.
Confirm purchaser responsibilities for site access, soil data, civil permissions, power, existing-tower access at Sabarimala, and SACFA/WPC timelines relative to the 45-day completion obligation.
Confirm payment milestones for installation, linking, tower, training and final acceptance, because GCC payment language is written mainly for stores verification/stock entry.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Full supply, multi-site installation, self-linking networks, 25 m tower, training and final acceptance must finish within 45 days of work order.
LD of 0.5% or 1% per week of delayed price up to 10%, plus risk purchase and recovery of losses from contractor/security, including Revenue Recovery Act collection.
Technical qualification depends on a successful purchaser-run field trial/demo; equipment must be produced for TEC and all trial costs are on the bidder.
Payment is ordinarily only after verification and stock entry; stock entry requires MTCTE; 5% security is retained through warranty (3 years).
Final acceptance rests entirely with Government, which need not accept the lowest tender; no representation for enhancement of once-accepted rates will ordinarily be considered.
Bidder must achieve Department-defined maximum coverage, automatic multi-repeater self-linking/roaming at Nilakkal, and non-interference with existing Thiruvananthapuram networks; repeater sites may be modified by Kerala Police.
Contractor may not assign the contract or sublet any part without written consent of the Purchasing Officer, who may refuse or later rescind consent without compensation.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Inspector General of Police, Cyber Operations, Cyber Police Headquarters, Pattom, Thiruvananthapuram is the tender inviting/invigilating authority.
Contact email [email protected] and phone 04712726522 are printed on the NIT.
Online opening is from Cyber Police Headquarters, Pattom, Thiruvananthapuram; technical evaluation/equipment presentation is at the same office.
For DSC and e-tendering process help, NIT points to Saankethika, near EPF Office, Vrindavan Gardens, Pattom, and 24×7 numbers 0120-4001002, 0120-4001005 and 0120-4493395.