Publication / issue
Bid document dated 21-08-2026; no later corrigendum is present in the tender folder.
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Door Frame Metal Detector (Q2)
Home Department Kerala · Thiruvananthapuram, Kerala9789851
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
21 Aug 2026
31 Aug 2026
₹35 L
₹1.8 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 21-08-2026; no later corrigendum is present in the tender folder.
Bid submission closes 31-08-2026 at 17:00:00 and bids open 31-08-2026 at 17:30:00. No separate pre-bid meeting or clarification deadline is stated.
180 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated bid value: INR 3,500,000.
EMD is INR 175,000 in favour of Senior Superintendent, State Special Branch Hqrs, Pattom, Thiruvananthapuram. It must remain valid 45 days beyond the 180-day bid validity.
ePBG is 5.00% with the bid field specifying 37 months; submit within 15 days of GeM contract award. Payment does not become due until the Buyer receives and verifies it.
No tender/document fee is specified; the GeM disclaimer says asking any tender or bid-participation fee through ATC is prohibited.
For goods, 100% payment is due within 10 days after CRAC and online bill submission. The 3-year post-warranty CMC is paid quarterly after satisfactory completion certified by the end user.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover of the bidder is INR 17 lakh over the last three years ending 31 March of the previous financial year. No MSE or Startup relaxation applies to experience/turnover.
OEM minimum average annual turnover is INR 140 lakh over the last three years ending 31 March of the previous financial year.
Bidder or offered-product OEM, itself or through resellers, must have regularly manufactured and supplied same/similar category products to a Central/State Government organisation or PSU in each of the 3 financial years before bid opening.
Bidder or OEM must have supplied at least 10% of the bid quantity (i.e. at least 1 of the 10 units) in any one of the last three financial years to a Central/State Government organisation or PSU.
The offered DFMD must have a test report from a NABL/ILAC-accredited or Central Government laboratory proving conformity. Additional NABL/accredited-lab certificates are required for magnetic-media/device safety, CE or equivalent safety/immunity, and safety for pacemakers and pregnant women under ICNIRP guidelines.
A reseller must hold direct OEM authorization. Bidder/OEM must provide a dedicated/toll-free service number and, for carry-in warranty, have a functional service centre in Kerala or establish one within 30 days of award; the attached specification also requires a well-equipped maintenance office/workshop with qualified engineers.
A bidder from a country sharing a land border with India, or any bidder with the specified ToT arrangement, is eligible only if registered with the Competent Authority; registration must be valid at bid submission and acceptance. False declaration/non-compliance can cause termination, debarment and legal action.
No tender-specific consortium/JV structure, size/equity requirement, or standalone blacklisting declaration is stated. General GeM rules nevertheless permit debarment for bid withdrawal/impairment, false/forged information, or failure to furnish performance security.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply 10 Door Frame Metal Detectors (Q2) to Nisha V S, Special Branch CID Headquarters, Pattom P.O., PIN 695004, within 15 days.
Indoor/outdoor, waterproof and weatherproof multiple-zone DFMD with at least 8 full-height horizontal zones; detect ferrous, non-ferrous and alloy metals uniformly and simultaneously from head to toe. Passage minimum: 200 cm high, 72 cm broad, 57 cm wide; maximum equipment weight 80 kg.
100–260 VAC operation, internal rechargeable maintenance-free battery/charger or standard UPS with 6-hour full-function backup; operating range -20°C to +55°C. Each unit includes operating/user and technical manuals, standard test piece, maintenance tools, training material, and an IP65-or-better rugged shockproof transport container.
Provide at least 1 day of practical training and detailed free training at Department-specified locations. The GeM CMC field states 3-year warranty followed by 3-year comprehensive maintenance, with spares available for 7 years after warranty; the attached ATC instead requires minimum 5-year warranty, so bidders need clarification before pricing.
Buyer may increase or decrease award quantity by up to 25% and may later increase contracted quantity by up to 25% at contract rates; additional delivery time follows the stated formula, subject to the clause's minimum/original-period rules.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit on the GeM portal as a Two Packet Bid: technical/qualification documents in the technical packet and the system price offer in the financial packet. Participation constitutes acceptance of GTC, STC and ATC.
Upload a scanned copy of the EMD in the online bid and deliver the hard-copy instrument directly to the Buyer within 5 working days of bid opening (opening: 31-08-2026 17:30:00). No other physical document may be made a pre-qualification condition.
The documents do not prescribe a DSC class, notarisation, or separate attestation rule beyond the certified financial evidence noted in the checklist; submission is authenticated through the registered GeM account.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The bid's CMC section expressly sets the required-product warranty to 3 years and says it supersedes catalog warranty, while the uploaded buyer ATC demands a minimum 5-year warranty for equipment, batteries, charger and all accessories. The documents do not give an unambiguous prevailing value: GTC says ATC supersedes GTC/STC, but the bid disclaimer invalidates ATC clauses conflicting with bid specifications. Buyer should issue a corrigendum; absent that, the structured GeM bid field states 3 years.
The bid fixes ePBG duration at 37 months, consistent only with roughly a 3-year warranty, while GTC requires performance security through all contractual/warranty obligations plus 2 months and the ATC demands 5 years' warranty. If the ATC warranty applies, 37 months is insufficient. No clause resolves the numeric mismatch; obtain corrigendum/portal confirmation before pricing or arranging the guarantee.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask the Buyer to confirm by corrigendum whether warranty is 3 years or 5 years and correspondingly whether the 37-month ePBG remains valid or must cover the confirmed warranty plus 2 months. This materially changes lifecycle cost, service staffing and bank-guarantee cost.
Ask the Buyer to identify exactly what must be uploaded in 'Certificate (Requested in ATC)' and 'Additional Doc 1' through 'Additional Doc 4', and whether the listed test reports/OEM authorization satisfy them. Undefined mandatory portal fields create avoidable technical-rejection risk.
Ask whether preventive service during warranty is quarterly as the ATC says and whether the 98% uptime/double-downtime remedy applies only during CMC; also confirm response/replacement logistics for the 10-day repair requirement. These obligations drive local spares and standby-unit pricing.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
All 10 units are due within 15 days, creating stock, transport, testing and training execution risk; the Buyer may also vary/increase quantity by up to 25% under the option clause.
Delay attracts LD at 0.5% of the delayed quantity's contract value per week or part, ordinarily capped at 5% of total contract value but up to 10% for inordinate delay. After the delivery period, Buyer may cancel the unsupplied portion and forfeit performance security/debar the seller.
The unresolved 3-year versus 5-year warranty conflict affects product cost and the ePBG term. Price conservatively or obtain corrigendum before bid.
CMC is total-value evaluation-sensitive and must include GST, labour/travel, insurance, spares and damaged parts. Consumables alone are excluded. During CMC, 98% 24x7x365 uptime applies and the term extends by twice the downtime.
5% ePBG is due within 15 days and no payment becomes due until verified. A fresh CMC PBG is required at CMC start and the equipment PBG is released only after it is accepted; failure to provide CMC security/services can forfeit the equipment PBG.
Where carry-in warranty applies, payment is withheld until documentary evidence of a functional Kerala service centre is submitted; a successful bidder without one must establish it within 30 days of award.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Nisha V S, Senior Superintendent, State Special Branch Hqrs, Pattom, Thiruvananthapuram, Home Department Kerala, Police Department. The documents identify this beneficiary/consignee address for the EMD hard copy but give no phone number.
HOD grievance email: [email protected]. Buyer email: [email protected].