Publication
The notice records publication/opening of the tender on 25.08.2026 at 16:00 hrs.
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Rate Contract for Procurement of Dual Desk for classes II to XII
Haryana Government · Panchkula, Haryana2026_HRY_543149_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Aug 2026
8 Sept 2026
₹14 Cr
₹2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The notice records publication/opening of the tender on 25.08.2026 at 16:00 hrs.
No pre-bid meeting date or clarification deadline is stated. Clarifications may be sought at the pre-bid stage or by email to [email protected].
Online bids close on 08.09.2026 at 14:00 hrs; technical bids open on 08.09.2026 at 15:00 hrs. The financial-bid opening date will be decided later. The physical sample/test report is due the same day by 17:00 hrs.
Bids remain valid for 180 days from opening of the technical bids; Corrigendum 1 repeats this as the final applicable period.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated tender cost is Rs. 140.00 Cr.
After Corrigendum 1, eligible Haryana manufacturing MSE/KVI units and Central/Haryana PSEs or approved sources pay NIL tender fee and NIL EMD. All remaining Haryana and non-Haryana bidders pay Rs. 5,000 tender fee and Rs. 2,00,000 EMD. E-service fee is Rs. 1000 + GST.
Tender fee and e-service fee are payable online through Net Banking; EMD is payable through Net Banking or RTGS/NEFT. RTGS/NEFT funds must be remitted at least T+1 working day in advance and verified online before bid submission.
Successful Haryana MSEs: 0.2% of contract value; other Haryana firms: 2%; firms based in other States/UTs: 5%.
No advance is payable. Bills are submitted in triplicate to the consignee, and the full amount is payable after receipt of stores in good condition and verification against specifications. Bills unpaid for three months may be escalated; delayed payment beyond the supply-order credit period attracts Rs. 25 per rupee one lakh per day unless supported by approved reasons.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
The bidder must be an OEM or its authorized dealer in the relevant field and a valid public/private company, partnership, proprietorship, society or company. The OEM factory licence is required.
Average turnover over FY 2022-23, 2023-24 and 2024-25 must meet the selected group's threshold; bidder and OEM net worth must be positive in the last three financial years.
The bidder must have been in furniture business for the last 3 years. The bidder or OEM must have qualifying Government/PSU experience in India during the last five financial years, measured from bid closing.
Machinery must be owned by the proprietor/company/directors, not leased or rented, be at least one year old, and be supported by uploaded invoices.
ISO 9001 is mandatory. Bidder/OEM must provide GST, PAN and registration certificates and certified income-tax returns for the last three financial years. A registered office in Haryana is mandatory, or the bidder must undertake to establish it within 15 days of work allotment.
A bidder is ineligible if its EMD/Bank Guarantee was forfeited in the last 2 years or it is blacklisted/debarred by any Haryana, other State or Central Government department, agency, board, corporation, federation or autonomous body as of bid submission.
Haryana manufacturing MSE/KVI and eligible startup concessions apply only on submission of policy evidence and compliance with direct participation, in-house manufacture and no-subcontract conditions; however Corrigendum 1 limits tender-fee/EMD exemption to the categories it expressly lists.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Annual rate contract for manufacture, supply, delivery, placing and installation of dual desks for Classes II-XII in Government schools throughout Haryana.
Minimum estimated quantity is 1,92,000 and maximum is 2,88,000, distributable anywhere in Haryana across four district groups; quantities may be increased or decreased.
Three desk sizes are specified for Classes 2-5, 6-8 and 9-12, using welded CRCA/CRC metal frames, 18 mm pre-laminated IS 14587 boards, powder coating, shelf and modesty panels, with ±3% dimensional tolerance.
All manufacturing processes must be in-house at the OEM; steel parts must be continuously MIG/TIG welded and powder-coated. Thirteen Government/NABL laboratory tests are mandatory with the sample.
Tender-specific delivery period is 135 days. Warranty is 2 years from completion of the entire supplies, covering workmanship, finishing, sealing and materials; notified defects/replacements must be completed within 10 days.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit encrypted and digitally signed technical and financial bids online through https://etenders.hry.nic.in in a two-stage system. Financial bids open only for bidders passing technical and sample evaluation.
Technical documents must follow Annexure-B sequence, be properly indexed and page-numbered, and copies must be self-attested/attested by the bidder's signing authority. Missing eligibility documents receive no later submission opportunity.
No physical original bid documents are requested. The only stated physical submission is one dual-desk sample with Government/NABL test report at DIET Building, Sector 2, Panchkula by 08.09.2026 at 17:00 hrs; old or late samples are rejected.
Use the supplied BOQ. L1 is determined separately for each district group on that group's cumulative quoted price; upload a technical-bid declaration identifying each group offered. Basic rate, transport/delivery, GST/duties and billing place must be stated separately.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Published 31.08.2026, the corrigendum replaces the fee/EMD table: listed Haryana manufacturing MSE/KVI units and Central/Haryana PSEs or approved sources pay NIL/NIL; all remaining Haryana and non-Haryana bidders pay Rs. 5,000 tender fee and Rs. 2,00,000 EMD. It also records e-service fee Rs. 1000 + GST and 180-day bid validity.
Bid deadline 08.09.2026 14:00 hrs; technical opening 08.09.2026 15:00 hrs; sample deadline 08.09.2026 17:00 hrs; bid validity 180 days from technical opening; tender fee/EMD NIL/NIL only for the corrigendum-listed exempt categories and Rs. 5,000/Rs. 2,00,000 for all remaining bidders; e-service fee Rs. 1000 + GST.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The original standard terms exempt Haryana startups/first-generation entrepreneurs from EMD, but Corrigendum 1's replacement particulars list only eligible Haryana manufacturing MSE/KVI units and Central/Haryana PSEs/approved sources as NIL/NIL. Corrigendum 1 is later and prevails for tender fee and EMD.
The scope table on page 5 says Classes I-XII, while the title, Schedule-A and detailed specifications consistently say Classes II-XII/2-12. The detailed tender-specific specifications prevail: Classes II-XII.
The tender-specific eligibility/scope clauses require 135 days, but generic Schedule B says dispatch within 14 days of each indent unless specially ordered otherwise. The specific 135-day DNIT requirement prevails, but the department should confirm whether it runs from each supply order/indent.
The electronic-tender instructions and notice direct bidders to https://etenders.hry.nic.in, while Other Terms item 4 gives https://etenders.gov.in/eprocure/app. The Haryana portal is tender-specific, repeated, and should be used.
The DNIT is issued by Directorate of School Education/DGSE, while the attached Schedule B repeatedly makes the State Project Director, Haryana School Shiksha Pariyojna Parishad the inspecting, payment-escalation and final quality authority. No precedence clause resolves this recycled-authority conflict; obtain written confirmation before contracting.
The legal-entity criteria describe only an OEM or authorized dealer, but the machinery table labels each quantity as 'Consortium member minimum requirement'. No consortium/JV rules are provided. This heading cannot safely create consortium eligibility; written clarification is required.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm that 135 days, not Schedule B's 14 days, applies and specify whether it runs from rate-contract award, each supply order, or each indent; also confirm whether it covers manufacture, delivery, unloading and installation.
Does 'a sample of Dual Desk' mean one sample total or one sample for each of the three class/size bands, and must every test report identify the exact offered construction and size? This is a pass/fail issue because late samples are rejected.
Are consortium/JV bids allowed? If yes, issue structure, lead-member, liability, equity and credential-aggregation rules and explain the 'Consortium member minimum requirement' machinery heading; otherwise confirm single legal-entity bidding only.
State the tender-specific minimum local content, eligible supplier classes and purchase-preference procedure, and confirm whether the page-71 self-certification plus auditor/CA certificate is mandatory. The incorporated policy says these details must be specified in advance, but the DNIT only makes a general policy reference.
Please specify the consequence after 30 days of unresolved defects, whether daily penalties continue, and the aggregate cap; the schedule states rates only for days 11-30 and no maximum liability.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay attracts 2% per consignment per month on supplied-store value, with no express aggregate cap. After failure in the extended period, Government may risk-purchase within six months and recover excess cost from pending bills, EMD or security after a 15-day notice.
Rejected inspection lots attract 0.1% of total order value on first failure and 0.25% on second; third/final failure may cause security forfeiture, risk purchase and debarment/blacklisting, with no further inspection opportunity.
Two-year warranty defects must be rectified/replaced within 10 days; daily penalties then rise from Rs. 250 to Rs. 1,500 through day 30. The tender is silent on the cap and treatment after day 30.
No advance is available; full payment follows delivery and verification, while the contract anticipates escalation only after a bill remains unpaid for three months. Raw-material invoices must also be produced at payment stage.
The 1,92,000-2,88,000 quantities are estimates and may be increased/decreased; rate-contract allocation can be split among suppliers. A bidder bears capacity and pricing risk without a guaranteed group quantity.
Price-fall clause reduces the contract rate if the supplier sells identical stores lower elsewhere. If the bidder delays supply, later GST/duty increases are disallowed while reductions pass through; raw-material tax variation is excluded.
Supplier bears independent/laboratory test costs, provides facilities and free test material, replaces up to 2% destroyed in testing, removes rejected goods at its cost, and remains exposed to transit loss/damage under the stated dispatch terms.
The competent authority may reject any bid or cancel the process at any time without liability or giving reasons. Withdrawal or modification during validity causes EMD forfeiture, blacklisting/debarment and other penal action.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Directorate of School Education, Shiksha Sadan, 1st & 2nd Floor, Sector 5, Panchkula. Nodal officer: Dr. Rajeev Vats. Email: [email protected]. No phone number is stated.
The dual-desk sample and Government/NABL test report are delivered to DIET Building, Sector 2, Panchkula. No separate address for physical original bid documents is specified.