Bid publication date
GeM Bid Document is dated 16-07-2026 (Bid Number GEM/2026/B/7796180). The buyer EOW letter is dated 15.07.2026.
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Custom Bid for Services - ---- Similar Category Electric Cabling Service Horticulture Service – Manpower Based Model
Employees Provident Fund Organisation · Dharwad, Karnataka9617133
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
16 Jul 2026
17 Aug 2026
₹60 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
GeM Bid Document is dated 16-07-2026 (Bid Number GEM/2026/B/7796180). The buyer EOW letter is dated 15.07.2026.
Bid End Date/Time is 06-08-2026 17:00:00 on GeM.
Bid Opening Date/Time is 06-08-2026 17:30:00.
Bid Offer Validity is 90 (Days) from the bid end date.
Time allowed for Technical Clarifications during technical evaluation is 2 Days.
No pre-bid meeting date or bidder clarification-submission deadline is stated in the bid pack.
GeM Bid Details set Contract Period as 1 Year(s). ATC allows extension by one more year by mutual consent after the initial one-year period.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated Bid Value is INR 60,00,000 (Inclusive of all taxes).
EMD is not required for this bid (EMD Detail — Required: No).
ePBG is 5.00% for 13 months; Advisory Bank is State Bank of India; beneficiary is Regional P F Commissioner, RO Hubballi.
Payment is on actual cost plus quoted Agency/Departmental charges (%), not a pure fixed lump-sum service fee.
MSE Purchase Preference is Yes, with L1+15% price band; if L-1 is not MSE and an MSE is within L-1+15% and matches L-1, 100% order quantity is awarded to that MSE.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
The GeM bid is reserved only for Government sellers; buyer ATC/EOW further limit bidders to Central/State Government, Semi-Government, Autonomous organisations under Central/State Government, CPSU or SPSU.
Minimum Average Annual Turnover of the bidder (For 3 Years) is 50 Lakh(s).
Years of Past Experience Required for same/similar service is 5 Year(s); Past Experience of Similar Services required = Yes.
Over the last three years (current FY + last three FYs ending March prior to bid opening), bidder must have completed similar services as: 3 works ≥40% of estimated cost; or 2 works ≥50%; or 1 work ≥80%.
MSE Relaxation and Startup Relaxation for Years of Experience and Turnover are both Yes | Complete, subject to quality/technical compliance and upload of exemption-supporting documents.
MII Compliance = Yes; labour-law compliance is mandatory; false information can lead to debarment; land-border bidders need Competent Authority registration under GeM GTC clause 26.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Annual Maintenance / other repair works for EPFO Regional Office building and Staff Quarters at Hubballi for 2026-27, executed as a Custom Bid for Services on a manpower/maintenance agency model.
Two Hubballi assets: (1) Regional Office Building at Bhavishya Nidhi Bhavan, New Block No.10, Navanagar, Hubballi 580025 — G+3 office with generator room & car parking shed, built-up 2721 sqm; (2) EPF Staff Quarters at Bhavishya Nidhi Enclave, Vinayaka Nagar, Vidya Nagar, Hubballi 580021 — 41 quarters (T-I 6, T-II 24, T-III 8, T-IV 2, T-V 1), built-up ~4009.57 sqm on ~13270.99 sqm land.
Scope covers day-to-day repairs, annual/periodic repairs, civil and electrical maintenance, and fire-equipment maintenance/serviceability, on CPWD specifications/norms with GFR and CVC compliance.
Executing agency is principal employer for labour, must pay wages by A/c payee cheque or NEFT, supply summer/winter uniforms (2 sets each) and ID cards, and provide staff KYC/police verification documents.
GeM contract period is 1 year; special works must be completed within the agreed period from 15 days of award letter, with delay compensation if default is by the agency.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bid/EOW is to be submitted online (GeM bid process; EOW letter also says online mode to the undersigned).
Each page of the application must be signed; prefer type-written or indelible ink in block letters; corrections by crossing out, initialling, dating and rewriting; submit as a package with signed letter of transmittal indicating total number of papers.
Successful agency must execute EPFO standard AMC agreement before commencing work; deployed staff Aadhaar/ID/qualification/experience/police verification are to be submitted to the office.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM Bid End Date/Time is 06-08-2026 17:00:00, while the EOW letter asks online willingness on or before 03.00 PM on 06.08.2026.
GeM Bid Details and ATC set a 1-year contract (extendable by 1 year by mutual consent), but Appendix-A Agreement says it remains in force for two years.
ATC allows either party to terminate by giving one month notice; Appendix-A requires three months’ notice.
GeM item/similar categories are Electric Cabling Service and Horticulture Service – Manpower Based Model, but buyer EOW/ATC/Agreement describe civil & electrical annual maintenance of office building and staff quarters.
Bid simultaneously reserves participation to Government sellers only and offers complete MSE/Startup relaxation from experience and turnover.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether online submission closes at 15:00 or 17:00 on 06-08-2026.
Seek written confirmation whether the signed AMC will be 1 year (extendable) or 2 years, and whether termination notice is 1 month or 3 months.
Clarify whether the GeM financial bid is only Departmental/Agency charges (%), a lumpsum project value, or full estimated R&M cost plus agency charges, and how price-breakup should be structured against the cost-plus payment model.
Ask whether the INR 60 lakh estimate is the expected annual R&M ceiling, how agency charges interact with that ceiling, and the practical timing/conditions for release of the 50% advance and bill adjustments.
Confirm acceptable documentary proof of Government/Semi-Government/CPSU/SPSU status and whether MSE purchase-preference mechanics will actually be applied in a Government-seller-only bid.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
For delay due to executing agency default on special works, compensation (stated as not amounting to penalty) up to Rs. 15,000 per week, capped at 5% of total actual cost (or smaller amount fixed by owner).
If complaint-action reasons are unsatisfactory, EPFO may get repairs done at the agency’s risk and cost after one week’s notice, without representation.
On termination/expiry, unutilised balance must be deposited by notice/agreement end date, else interest @10% from termination date.
Agency funds works against estimates/advance and is paid actual cost plus agency charges after vouchered bills and satisfaction certificates; essential services cannot stop for temporary fund delays.
Executing agency is principal employer for all labour (direct or through contractor), must meet wage/bonus/gratuity/labour-code obligations; EPFO disclaims Contact Labour (R&A) and other labour responsibilities.
Buyer may vary quantity/duration up to 25%; RO Hubballi may accept/reject any or all bids without liability; no arbitration/mediation clause on GeM bid; agency must defend suits/arbitration with its own contractors at its own cost.
Bid published/dated mid-July 2026 with submission on 06-08-2026; site visit recommended before quoting; only 2 days allowed for technical clarifications after bid opening/evaluation stage.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Employees' Provident Fund Organisation (EPFO), Regional Office, Hubballi under Ministry of Labour and Employment.
ASHUTOSH, Regional P.F. Commissioner, Regional Office, Hubballi — issues the Expression of Willingness and is the named Beneficiary designation context (Regional P F Commissioner).
Buyer email [email protected]; Consignee/Reporting Officer Shrivallabh Joshi at Regional Office, Bhavishya Nidhi Bhavan, New Block 10, Behind Income Tax Office, Navanagar, Hubballi 580025.
Phone: 0836-2324806 / 2322709; HOD grievance/office email [email protected].
EPF Staff Quarters location for AMC: Bhavishya Nidhi Enclave, Vinayaka Nagar, Vidya Nagar, Hubballi - 580021.