Publication / bid document date
Bid document dated 22-08-2026; RFP No. 3000/B/2026-27/12/E-3 (Prov) also dated 22 Aug 2026.
Loading
Loading…
Loading…
Purchase of Spares
Indian Army · 24 Paraganas North, West Bengal9745553
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
22 Aug 2026
6 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 22-08-2026; RFP No. 3000/B/2026-27/12/E-3 (Prov) also dated 22 Aug 2026.
Bid End Date/Time finally applies as 04-09-2026 13:00:00 after Date corrigendum; original GeM bid document stated 01-09-2026 13:00:00.
Bid Opening Date/Time finally applies as 04-09-2026 13:30:00 after Date corrigendum; original GeM bid document stated 01-09-2026 13:30:00.
Bid offer validity is 180 days from the bid end/last date of submission.
No separate pre-bid meeting date is fixed; prospective bidders may seek RFP clarifications by phone from the buyer prior to bid opening.
Delivery period is 360 days from the effective date of the supply order by Commandant ESD Kankinara (includes replacement of rejected items).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No firm tender value is quoted as the bid price basis; solvency is sought for Rs 3,12,85,910.00, and GeM notes Estimated Bid Value is only for EMD/eligibility guidance.
EMD is Rs 4,69,289.00 overall (RFP), with GeM schedule-wise EMD amounts summing to Rs 4,69,290; advisory bank State Bank of India; EMD applicable per selected schedule/group.
Tender fee is not applicable (GFR 2017).
Performance Guarantee / ePBG is 3% of contract value; GeM ePBG duration 14 months; advisory bank SBI; to be furnished within 30 days of confirmed order.
100% payment on delivery and acceptance; limited one-time part payment allowed per item quantity accepted; no advance; paying authority CDA Eastern Command, Patna via ECS/EFT.
L1 is decided on total of basic prices excluding GST/taxes; basic rate and GST to be quoted separately in BOQ.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bids invited from OEM / OEM authorised vendor / GQA (DGQA) approved vendor with capacity verification and Govt registered vendor, on behalf of the President of India.
GeM: minimum average annual turnover of bidder and of OEM is 78 Lakh(s) for last 3 years (verified at technical evaluation). RFP also requires average annual turnover for last two years not less than 50% of tender amount, plus audited balance sheets for last three FYs.
2 years past experience for same/similar service/products required; Past Performance 50% of bid quantity in at least one of last three FYs to Central/State Govt/PSU.
MSE complete relaxation from Years of Experience and Turnover (Yes | Complete); Startup relaxation: No. MSE seeking exemption must upload supporting documents.
Only Class 1 / Class 2 local suppliers may participate; Minimum 50% local content for Class 1 and 20% for Class 2; Non-local suppliers not eligible (MSE concurrent application per OM noted).
Bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26); false declaration grounds immediate termination and legal action.
Solvency certificate for Rs 3,12,85,910.00 is required among online documents.
One agent cannot represent two suppliers or quote on their behalf in a particular tender; different agents should use different computer systems.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Purchase/supply of EXC LDR 20 TON spares (BOQ title: Purchase of Spares) — 105 item schedules, total quantity 482 Nos — for Engineer Stores Depot, Kankinara.
SOR covers track/undercarriage, hydraulic, engine, electrical and hose/seal spares with part numbers; examples: Track Shoe Assy 6, Sprocket 6, Front Idler Assy 6, Track Roller Assy 20, Carrier Roller Assy 10, plus numerous hoses, O-rings, seal kits, sensors and switches.
Local delivery at site to ESD KKA / Kankinara, PO-ESD (M), Dist 24 Pgs (N), WB-743124; supplier bears transit risk/insurance; piecemeal supply acceptable.
360 days from supply order effective date; includes time for replacing inspection-rejected items; DP extension solely at buyer discretion with/without LD.
Items to relevant IS / OEM specifications; CAT part nos for reference; supplies latest manufacture not earlier than one year from calling of quotations, 100% defined life at delivery; genuine spares from authorised vendors/stockists/distributors; new stores.
Inspection at ESD Kankinara by BOO / CQAE/DGQA/Board of Officers or authorised GoI agency as directed; inspection charges borne by vendor; rejected items removed at seller expense.
Tolerance ±20% at award; Option clause additional 50% within currency of contract; Repeat order up to 50% within six months of completion—all at buyer discretion on same terms/prices.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-cover bid on GeM Portal; Cover-I technical (scanned single PDF) and Cover-II commercial BOQ online only; rates only in GeM BOQ Excel.
Original EMD (and other originals where applicable) must reach Engineer Stores Depot, Kankinara on or before bid submission end date; non-receipt renders bid invalid. Tender Conditions Acceptance Certificate also to be handed over in office by hand immediately after filing bids online.
Bidder must digitally sign and upload bid documents; using DSC for download/upload is deemed confirmation of having read all conditions; Appx D certificate scanned, digitally signed and uploaded with BOQ.
Shortfall of bid documents challenged on GeM within 48 hours; no offline documents considered for technical evaluation; documents uploaded by bidders are not shown to other bidders.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
A Date-type corrigendum was published on 2026-09-01 with no attachment files in the tender pack. Original GeM bid document dates were Bid End 01-09-2026 13:00:00 and Bid Opening 01-09-2026 13:30:00; the post-corrigendum live dates applied for this pack are Bid End 04-09-2026 13:00 and Bid Opening 04-09-2026 13:30.
Publication/RFP date 22-08-2026; Bid End 04-09-2026 13:00; Bid Opening 04-09-2026 13:30; Bid validity 180 days from end date; delivery 360 days from SO; EMD Rs 4,69,289 (schedule-wise on GeM); ePBG/PBG 3% for 14 months as GeM/RFP PBG note.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid PDF still prints Bid End/Opening 01-09-2026 13:00/13:30, while Date corrigendum 4543434 (no file) extends the live deadline to 04-09-2026 13:00/13:30. Latest corrigendum/live GeM dates prevail for submission.
RFP states EMD Rs 4,69,289.00; GeM lists per-schedule EMDs that sum to Rs 4,69,290 (Re 1 difference). GeM also says EMD applies per selected schedule/group.
GeM Buyer ATC physical list says 'Original EMD 3%'; RFP fixes EMD at Rs 4,69,289 and sets Performance Guarantee/ePBG at 3%.
GeM requires min average annual turnover 78 Lakh for 3 years; RFP requires last-two-years average not less than 50% of tender amount (and solvency Rs 3.13 Cr implies ~Rs 1.56 Cr if 50% of that figure).
Warranty is 18 months from delivery or 21 months from dispatch (earlier); PBG text sizes validity as 60 days beyond warranty 'i.e. 12 months (12+02=14 months)' matching GeM ePBG 14 months—internally inconsistent with 18-month warranty.
RFP Part II still has struck/confusing 'Single Bid System' / 'single bid two stage' language while GeM Type of Bid is Two Packet Bid and Part V requires double-packet technical then commercial evaluation.
GeM experience filter is 2 Year(s); RFP asks Govt registered vendors for proof of supply to Central establishment in past 03 yrs.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether EMD is the RFP lump sum Rs 4,69,289, the GeM per-schedule totals (sum Rs 4,69,290), or '3%' as Buyer ATC physical list states—and which instrument GeM offline entry must match for physical receipt at ESD Kankinara.
Clarify whether technical qualification uses GeM 78 Lakh average (3 years) or RFP '≥50% of tender amount' for last two years (and what exact tender amount is used), and whether both must be met.
Confirm required Performance Bank Guarantee / GeM ePBG validity end date: GeM shows 14 months and RFP PBG clause uses 12+2 months, but warranty is 18 months from delivery / 21 months from dispatch.
Confirm acceptable proof chain for OEM Auth / DGQA capacity-verified / Govt registered vendors, and whether a GeM reseller/trader can bid at all given MII Class-1/2-only rule, OEM authorisation demand, and exclusion of traders from MSE EMD/preference benefits.
Confirm exact list of originals required at ESD Kankinara (EMD only vs Appx A hand-over vs other) and that the physical deadline moves with the GeM bid end to 04-09-2026 13:00.
GeM states bid splitting not applied, yet RFP allows awarding different bidders as L1 on particular items and quantity apportionment—please confirm whether each schedule can have a separate L1 contract.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD 0.5% of delayed stores' contract price per week (or part), capped at 10% of delayed stores; buyer may cancel if delay >30 days (non-FM) and extend DP with or without LD at sole discretion.
After 45 days to cure breach, buyer may cancel and repurchase/manufacture elsewhere; excess cost recoverable from seller up to 100% of contract value, without prejudice to LD.
No advance payment; 100% after delivery and acceptance (only one part-payment opportunity per item quantity). Working-capital risk over up to 360-day DP plus inspection.
Buyer may ±20% at award, +50% option during currency, and +50% repeat within 6 months of completion on same prices; Fall clause can force price reduction if seller sells identical stores cheaper elsewhere.
18 months from delivery or 21 months from dispatch (earlier); defects require rectify/replace within max 3 months or compensation as buyer determines; warranty restarts on replaced goods.
Very short bidding window from 22-08-2026 publication; physical EMD/originals must reach Kankinara by bid end or bid is invalid—courier/bank instrument lead time is critical, especially after the short Date extension.
Turnover, EMD amount/form, and PBG duration contradictions create rejection risk if buyer applies the stricter or unexpected reading; GeM states ATC conflicting with certain bid-detail clauses can nullify the bid/contract.
Undue influence/agency-commission breaches allow cancellation of this and other contracts, penal damages and BG forfeiture; land-border non-compliance is ground for immediate termination and legal action; unwilling-to-quote non-intimation may lead to delisting for the range.
Seller pays inspection charges and layout cost; franking clauses preserve buyer rights even if goods inspected after DP; manufacture must be ≤1 year old with 100% life—obsolescence/sourcing risk for genuine OEM spares.
Bid to RA enabled with H1-Highest Priced Bid Elimination—commercial strategy must anticipate reverse auction after technical qualification.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Commandant, Engineer Stores Depot (ESD), Kankinara — Indian Army / Department of Military Affairs, Ministry of Defence — for and on behalf of the President of India.
Bids/queries addressed to Commandant ESD Kankinara; contact person OIC E3; phone/fax 033-25817184; email [email protected].
HOD Email: [email protected]; Buyer Email: [email protected].
CDA Eastern Command, Patna (post-award payments).
For GeM portal process queries, RFP Appx C also cites phone 1-800-419-436 / GeM portal mail, in addition to TIA contacts.