Extension Centre Infrastructure Set-up

Publication / bid document date

Bid document GEM/2026/B/7853820 is dated 30-07-2026.

• No separate publication timestamp beyond the bid document date is printed in the pack.
• No corrigendum has amended this date.

Bid submission end

Bid End Date/Time is 20-08-2026 18:00:00.

• Auto-extension may still apply if fewer than 3 bids are received: bid can auto-extend by 5 days, up to 2 times.
• No pre-bid or clarification deadline is stated in the documents.

Bid opening

Bid Opening Date/Time is 20-08-2026 18:30:00.

• If an unscheduled holiday falls on the prescribed closing/opening date, the next working day becomes the prescribed date with no change in timing (buyer ATC).

Bid offer validity

Bid Offer Validity is 180 days from the bid end date.

• Buyer ATC also requires the offer validity to be at least 180 days from the last date of submission of quotations.
• GeM GTC allows further extension of bid validity with mutual consent.

Delivery / installation timeline

Delivery period is 56 days for every item category; ATC states delivery and installation within 8 weeks of Purchase Order.

• Consignee schedule in the bid shows Delivery Days = 56 for Civil Work, Modular Furniture, Electric work with AC, Branding, Camera, IT Networking and Telephone, and Video Conferencing.
• BOQ sample CSV also lists Delivery Period 56 days for all 7 items.
• ATC: delivery and installation at Bhagalpur College of Engineering maximally within 08 (Eight) weeks from date of issue of Purchase Order.

Technical clarification window during evaluation

Time allowed for Technical Clarifications during technical evaluation is 2 Days.

Pre-bid / clarification deadline

No pre-bid meeting date or bidder clarification submission deadline is specified in the tender documents.

• Only a 2-day technical clarification window during evaluation is stated.

Estimated bid value

Estimated Bid Value is 3800000 (INR 38 lakh).

• Declared solely for guidance on EMD amount and for eligibility criteria related to turnover, past performance and past experience; not a bid price ceiling.

EMD / bid security

EMD Amount is 120000; beneficiary is General Manager, Incubation Centre, IIT Patna (Joseph Paul Arackalan).

• Advisory Bank shown in bid EMD Detail: State Bank of India.
• Acceptable forms per GeM GTC definition: Insurance Surety Bond, Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque, Bank Guarantee (including e-BG), or online payment in acceptable form.
• Bid expressly allows EMD as surety bond and also online RTGS/internet banking to Canara Bank A/c 6244101000038, IFSC CNRB0006244, name Incubation Centre IIT Patna, Branch IIT Patna; upload payment proof with bid and mention bid number and bidding entity in transaction details.
• Buyer ATC also lists EMD as bank guarantee or demand draft, and says EMD & Tender Fee (if any) should be submitted in the Incubation Centre IIT Patna Account (same Canara Bank details).
• GeM GTC: Bid Security should be valid for 45 days beyond the bid validity; no interest payable.
• EMD exemption: under MSE category only manufacturers for goods / Service Providers for services (traders excluded); ATC adds EMD exemption for Udyam-registered MSME; supporting documents must be uploaded.
• EMD & Performance security should be in favour of the Beneficiary wherever applicable.

Tender / bid participation fee

No tender document fee amount is prescribed; ATC refers to 'EMD & Tender Fee (if any)' and the technical-bid checklist mentions EMD/Tender fee printout or exemption.

• GeM disclaimer states asking for any Tender fee / Bid Participation fee makes the bid & resultant contract null & void.

Performance security / ePBG

ePBG Percentage is 5.00% for Duration of ePBG required 14 Months; Advisory Bank State Bank of India.

• ATC Performance Guarantee: 5% as Bank Guarantee/Fixed Deposit of total order value for a period covering two months beyond the warranty period for any order of more than Rs.1 Lakh; if BG/FD not submitted, equivalent amount will be retained from payment for that duration.
• Minimum onsite warranty is 01 year after delivery, installation and acceptance — 12 months warranty + 2 months = 14 months ePBG duration aligns with that structure.
• GeM GTC performance security forms: Insurance Surety Bonds, Account Payee DD, FDR, Bank Guarantee (including e-BG), or online payment.

Payment terms

Payment within 30 days from successful installation, generally by RTGS/fund transfer.

• Bidder must upload bank details: firm name and postal address; bank and branch; IFSC; Account No; PAN; GST/TIN.
• Rates must be on F.O.R. basis for Bhagalpur College of Engineering, Bhagalpur on door-delivery basis.
• Appropriate TDS applicable; PAN and GST certificates required.
• Evaluation Method: Total value wise evaluation.

Purchase preference financial margins

MII purchase preference Yes (Class-1 within L1+20% up to 50% of bid quantity); MSE purchase preference Yes (within L1+15% for 25% of bid quantity).

• Participation restricted to Class 1/Class 2 local suppliers under Public Procurement (Preference to Make-in-India) Order 2017 as amended.
• Minimum local content: 50% for Class 1 and 20% for Class 2 on each item category.

Bidder turnover

Minimum Average Annual Turnover of the bidder (For 3 Years) is 18 Lakh(s).

• Average of last three years ending on 31st March of the previous financial year.
• Evidence: certified audited balance sheets or CA/Cost Accountant turnover certificate uploaded with bid.
• If bidder is less than 3 years old, average turnover of completed financial years after constitution is taken.
• Turnover eligibility criteria: to be verified by the buyer at the time of technical evaluation.
• MSE Relaxation for Years of Experience and Turnover: No; Startup Relaxation: No.

OEM turnover

OEM Average Turnover (Last 3 Years) is 100 Lakh(s).

• Same three-year averaging and documentary evidence rules as bidder turnover apply to the OEM of the offered product.

Experience / past performance

3 Year(s) past experience required for same/similar service; Past Performance 80% of bid quantity in at least one of the last three Financial years to any Central/State Govt Organization/PSU.

• Experience Criteria: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organization/PSU for the indicated number of Financial years before bid opening; submit contracts and delivery acceptance certificates like CRAC for each Financial year; for bunch bids, primary product category (Electric work with AC) applies.
• Past Performance: same/similar category products for 80% of bid quantity in at least one of last three FYs; submit contracts proving cumulative order quantity in any one FY; bunch-bid primary product rule applies.
• Buyer Special Terms add stricter proof: existence in market last 3 years or more; proven track record of similar services with at least 03 installation details in State/Central Government funded institutes/universities/departments; at least three satisfactory performance certificates from Central/State Government funded organizations in the Eastern and North-Eastern zone; official service support facility in respective region.
• ATC General Terms also require work orders with satisfactory completion certificates for similar works in at least three (03) State/Central Government-funded institutions, departments, autonomous bodies, PSUs, or government-funded educational institutions, showing nature/scope, contract value and successful completion.

Make in India / local supplier eligibility

Only Class-I and Class-II local suppliers may bid; non-local suppliers are not eligible (eligible MSEs still allowed to participate per concurrent MSE-MII OM).

• Minimum local content 50% (Class 1) and 20% (Class 2) for each item category.
• ATC clause 20: bidders can quote only items with more than 20% domestic value addition/local content and must self-certify percentage of local content and location(s) of local value addition.
• Class-I local supplier gets purchase preference over Class-II with 20% margin of preference.

Land-border / GFR 144(xi) registration

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration is ground for immediate termination and legal action.

• Tender Acceptance Letter requires certification that the bidder is from India and fulfills land-border requirements.
• Detailed beneficial-owner / consortium definitions are set out in ATC clauses 22 I–V.

Blacklisting / debarment declaration

Bidder must declare the firm has not been blacklisted/debarred by any Govt. Department/PSU; false information can lead to summary rejection/termination and full EMD forfeiture.

• ATC also lists affidavits on minimum wages, no conflict of interest, and no blacklisting among required declarations.
• LD clause: defaulter vendors are also liable for blacklisting.

Product residual life and spares

Only non-obsolete products with at least 3 years residual market life may be quoted; bidder must supply spares for 10 years from installation on the same payment terms.

Consortium / JV

No separate consortium size, equity floor or lead-member rules are set for this bid; land-border ATC defines 'bidder' to include consortium/JV members for GFR 144(xi) purposes only.

Procurement overview

BOQ bid for Extension Centre Infrastructure Set-up at Bhagalpur College of Engineering (carpet area 2368 SQFT / total area 1st+2nd floor 2367.54 SQFT), covering civil, modular furniture, electrical with AC, branding, CCTV, IT networking/telephone and video conferencing.

• Bid Number GEM/2026/B/7853820; BOQ Title: As Per BOQ; Total Quantity 6860 (aggregated category quantities).
• Primary product category: Electric work with AC.
• Type of Bid: Two Packet Bid; Bid to RA enabled: No; Bid splitting not applied.
• Buyer/office: Incubation Centre / Indian Institute of Technology Patna under Ministry of Education, Department of Higher Education.

Civil work package

Civil package (category qty 5700): GI-framed partitions with/without glass, wall painting, curtain rods, and kitchen countertop/sink works.

• 1.1 Partition with glass (Meeting/Office/Kitchen) 74'x9' — 666 SQFT: GI frame, 12 mm laminated plywood bottom/top, 12 mm clear toughened glass middle.
• 1.2 Partition without glass 20'x9' — 180 SQFT.
• 1.3 Wall painting — 4850 SQFT (putty, primer, premium paint).
• 1.4 Curtain rod with curtain — 6 Pc.
• 1.5 Kitchen granite countertop 25 mm with SS sink/mixer — 6 RFT.
• Makes: Paints Asian/Berger or eq.; Plywood Century/Greenply or eq.; Glass Saint-Gobain/Modi or eq.

Modular furniture package

Modular furniture (category qty 89 pcs): workstations, lab/conference tables, pedestals, almirahs, chairs, sofa, centre table and dining set.

• Key items include 10-seater workstation x2, 2-seater workstation x2, lab table 5'x4' x5, conference oval table 3'x8' x1, round table 3' x1, pedestal x24, steel almirah glass model x3, mid-back chairs x24, high-back CTS chair x1, lab chairs x11, visitor chairs x12, 3-seater sofa x1, centre table x1, 4-seater fiber dining set x1.
• Makes: Almirah Triveni/Godrej or eq.; Action Tesa or eq.; Chair Nilkamal/Godrej Interio/Durian or eq.

Electric work with AC package

Electrical package (category qty 270): modular switch/socket wiring, DBs/MCBs, LED lights, wall fans, cable trays, chemical earthing and 2 Ton split ACs.

• Part A points: 2-module wall-fan points x15; 3-module AC/power boards x20; 6-module UPS/raw power points x40; additional FRLS wiring points x25 (item 3.4).
• Part B: 12/16 way DB with MCB/SPN x7.
• Part C: circular LED lights x60; 40W LED tubelights x20; 400mm oscillating wall fans x14.
• Part D: perforated GI cable tray 150/300 mm — 65 RM.
• Part E: chemical earthing with 3x10 mm copper bonded rods — 2 sets.
• Part F: 2 Ton split AC complete with installation kit — 2 pcs.
• Makes: Electrical Polycab, Havells/Anchor or eq.; AC Blue Star, Daikin, Hitachi or eq.

Branding, camera, networking and VC packages

Branding 750 units (frosted film, nameplates, acrylic LED sign, vinyl on sunboard); Camera 8 (CCTV combo kit); IT Networking 42; Video Conferencing 1 (65-inch Android Smart LED TV + 10 m HDMI).

• Branding: frosted film 420 Sq.Ft; nameplates 7; acrylic LED sign board 40 Sq.Ft; vinyl on 3 mm sunboard 300 Sq.Ft.
• Camera: Full CCTV Combo — 8-ch DVR, 8x 2.4MP cameras, 2TB HDD, 90 m copper cable and accessories (make CP Plus or eq.).
• IT/Networking: structured Cat6 cabling package including cable boxes, I/O, 24-port D-Link patch panel, patch cords, PDUs, cable managers, 18U floor and 6U wall racks, 2" PVC conduit, testing/commissioning — qty 42 Box (D-Link or eq.).
• VC: 65-inch 4K Android Smart LED TV + 10 m HDMI (Sony/Samsung/LG or eq.).

Delivery location and site layout

Works are for Bhagalpur College of Engineering, Bhagalpur (ATC delivery location), while GeM consignee fields list Joseph Paul Arackalan at IIT Patna, Kanpa Road, Bihta 801103.

• Layout drawing shows 1st Floor lab area 684.22 SQFT and 2nd Floor office/waiting/co-working/pantry 1683.32 SQFT.
• Rates F.O.R. door delivery at Bhagalpur College of Engineering.
• Inspection Required (empanelled inspection authority): No.

Warranty and after-sales service scope

Minimum 1-year onsite warranty after delivery, installation and acceptance; steel almirah paint/locks carry 10-year guarantee; spares support 10 years; regional service facility required.

• During warranty: respond within 48 hrs; resolve minor problems within 2 weeks; major problems certified by IC IIT Patna experts; excess downtime topped up into warranty.
• Buyer ATC also imposes 7-day rectification SLA after defect notice with 0.5%/week unit-price penalty (cap 10% of contract) and risk purchase after that.

Quantity variation (option clause)

Purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and may increase ordered quantity up to 25% during contract currency at contracted rates.

• Additional delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, subject to minimum 30 days (or equal to original DP if original DP < 30 days); purchaser may extend calculated duration up to original DP.

Submission portal and mode

Online two-packet bid on GeM; technical and financial bids uploaded electronically — no physical document submission is mandated as a pre-qualification step.

• Type of Bid: Two Packet Bid.
• Document required from seller list is evaluated online; documents uploaded by bidders are shown to other participating bidders (Yes).
• GeM disclaimer treats mandating physical-form documents as a pre-requisite to qualify bidders as making the bid null & void.
• Rates/amounts must not appear in any technical-bid document.

Signing / attestation rules

Tender Acceptance Letter must be on company letter head with signature of the bidder and official seal, plus contact person, email and mobile.

• Local-content self-certificate required under ATC clause 20; for bids above Rs 10 Crore, local-content declaration must be certified by statutory/cost auditor or practicing CA/CWA as applicable (this bid estimated value is below that threshold).
• GeM uses Aadhaar-based e-sign at par with digital signatures for portal processes (GTC).

EMD instrument upload

Upload scanned proof of EMD payment/instrument (or valid exemption certificate) with the bid; indicate bid number and bidding entity for online transfers.

No corrigendum / addendum in the document pack

No corrigendum or addendum files are present among the tender documents; all dates, amounts and conditions stand as originally printed in the bid, BOQ/ATC and GeM GTC.

• Final applicable snapshot: Bid end 20-08-2026 18:00:00; bid opening 20-08-2026 18:30:00; validity 180 days from end date; estimated value 3800000; EMD 120000; ePBG 5% for 14 months; delivery 56 days / 8 weeks; site Bhagalpur College of Engineering extension centre for Incubation Centre IIT Patna.

Delivery / work site: Bihta consignee vs Bhagalpur College of Engineering

GeM consignee address is IIT Patna, Kanpa Road, Bihta 801103, while BOQ title and ATC require door delivery/installation at Bhagalpur College of Engineering, Bhagalpur.

• BOQ is expressly for Extension centre Infrastructure Set up @ Bhagalpur College of Engineering with site layout pages for BCE floors.
• ATC rates and delivery clauses repeatedly name Bhagalpur College of Engineering, Bhagalpur.
• Every GeM item consignee block still prints Joseph Paul Arackalan, 801103, IIT Patna, Kanpa Road, Bihta.
• Bidder impact: confirm actual execution site, logistics and local permissions before pricing; ATC delivery location is the more specific works instruction.

EMD instrument / bank path inconsistencies

Bid EMD Detail lists Advisory Bank as State Bank of India, while buyer-added online EMD and ATC direct payment to Canara Bank Incubation Centre IIT Patna account; ATC also says EMD as BG or DD, while bid highlights surety bond and RTGS.

• GeM GTC broadly allows Surety Bond, DD, FDR, Banker's Cheque, BG/e-BG or online payment.
• Practical path printed for online transfer: Canara Bank A/c 6244101000038, IFSC CNRB0006244.
• Beneficiary name remains Incubation Centre / General Manager IC IIT Patna.

Experience geography: pan-India GeM rule vs Eastern/North-Eastern zone ATC

GeM experience/past-performance clauses accept supplies to any Central/State Govt/PSU, but Special Terms require at least three satisfactory performance certificates from government-funded organizations in the Eastern and North-Eastern zone.

• GeM bid disclaimer also flags 'Seeking experience from specific organization / department / institute only' as a clause that can render the bid null & void — the zonal restriction is a material bidder risk and representation point.
• ATC separately requires similar works completion in at least three government-funded institutions without stating the zonal limit in that clause.

Arbitration clause Yes/No conflict

Bid Details set Arbitration Clause to No and Mediation Clause to No, but ATC Applicable Law provides reference of disputes to President IC & Director IIT Patna and then to an Arbitrator appointed by the Director, with decision final and binding.

• ATC also fixes exclusive jurisdiction of competent court/forum in Patna, India.
• GeM disclaimer warns buyer-added ATC clauses in contravention of bid detail sections may be problematic.

Warranty defect-rectification SLA: 7 days vs 2 weeks

Buyer-added bid specific warranty clause requires service/rectification within 7 days of notice, while Special Terms require response in 48 hours and resolution of minor problems within 2 weeks.

• 7-day clause carries 0.5% of unit price per week penalty, cumulative cap 10%, then risk purchase and PBG forfeiture rights.
• Special Terms extend warranty by excess downtime rather than stating the same cash penalty matrix.

Works packaged as GeM Goods BOQ

Scope is civil/furniture/electrical infrastructure works at an extension centre, yet the GeM bid is structured as a Goods BOQ; GeM disclaimer says publishing bids on GeM for procurement of works can make the bid & contract null & void.

• Bidders should weigh portal/category risk and seek buyer clarification if needed before investing bid cost.

Tender fee mentioned vs GeM prohibition

ATC and document checklist refer to Tender Fee (if any) / EMD-Tender fee printout, while GeM disclaimer prohibits asking for tender/bid participation fee.

• No numeric tender fee is stated anywhere; treat fee as not payable unless buyer later specifies an amount through a valid amendment.

Confirm actual place of delivery and installation

Ask buyer to confirm whether all works, door delivery and installation are at Bhagalpur College of Engineering, Bhagalpur, despite GeM consignee fields showing IIT Patna Bihta.

• Material to logistics pricing, local labour, statutory permissions and completion risk.

Eastern/North-Eastern zone performance certificate mandate

Seek written confirmation whether the Special Term requiring three satisfactory performance certificates from Eastern and North-Eastern zone government-funded organizations is mandatory pass/fail, given GeM experience accepts any Central/State Govt/PSU and GeM disclaimer disfavours organisation-specific experience.

• Also clarify whether 'similar works/services/equipment' must cover civil+furniture+electrical as a combined fit-out or any one primary category (Electric work with AC).

OEM turnover and OEM authorisation applicability to multi-trade fit-out

Clarify how OEM Average Turnover of 100 Lakh and OEM Authorization Certificate apply across civil works, furniture, electrical, AC, CCTV, networking and TV brands in a single bunch bid.

• Ask whether OEM criteria apply only to the primary product category (Electric work with AC) or to every offered make.

EMD form and bank to use

Confirm acceptable EMD instruments for this bid (RTGS to Canara account vs BG/DD/surety bond) and whether Advisory Bank SBI has any separate role.

• Also confirm EMD validity period expected (GeM default 45 days beyond bid validity) and exact beneficiary name on instruments.

Warranty SLA and LD stack

Ask which warranty response/rectification timeline prevails (7 days with 0.5%/week penalty vs 48 hrs/2 weeks special terms) and whether LD 0.5%/week to 10% of order value for late delivery stacks with warranty penalties.

Tight 8-week / 56-day multi-trade completion

Full civil, furniture, electrical, AC, branding, CCTV, networking and VC fit-out must be delivered and installed within 56 days/8 weeks of PO at a remote college site.

• Safe delivery is exclusive vendor responsibility.
• Option clause can add up to 25% quantity with formula-based extra time (minimum 30 days).

Liquidated damages and risk purchase

Late/partial execution attracts LD at 0.5% of order value per week, capped at 10%, with alternate risk procurement at defaulter's cost and blacklisting exposure.

• Termination for default after 30 days from default notice (or longer period if authorized in writing), plus recovery of extra expenditure on substitute procurement.

Warranty penalties and PBG retention

Warranty failures can trigger weekly penalties up to 10% of contract value, PBG forfeiture/retention and risk rectification; 5% performance security remains for ~14 months.

• If BG/FD not submitted, equivalent amount is retained from payment until two months beyond warranty.
• Spares support obligation for 10 years on same payment terms is a long-tail commercial commitment.

Payment only after successful installation

Payment is due within 30 days after successful installation (not against dispatch), creating working-capital risk on a multi-trade project.

• No advance payment term is stated.
• TDS applicable.

One-sided acceptance and quantity/criteria change rights

President, Incubation Centre & Director IIT Patna may reject any/all bids, is not bound to accept lowest, and may change quantity/upgrade criteria/drop any item any time before PO.

• Printed conditions of supply of the firm are not binding on the Institute.

Strict eligibility filters with no MSE/Startup relaxation on experience/turnover

No MSE or Startup relaxation for years of experience and turnover, plus OEM turnover 100 lakh, 80% past performance, zonal performance certificates and regional service centre requirements narrow the bidder pool and raise disqualification risk.

• Technical documents are visible to other bidders after login.
• False information leads to summary rejection/termination and full EMD forfeiture.

EMD forfeiture and GeM debarment triggers

GeM GTC forfeits bid security for withdrawal/modification during validity, false documents, or failure to furnish performance security; GeM may also debar the seller (minimum 3 months on first offence).

• Unsuccessful bidders' EMD return timelines are governed by GeM GTC (within 15 days after award or expiry of validity / after technical rejection in two-packet bids).

Portal/category compliance risk

Buyer-added ATC disclaimer lists multiple clauses that can render the GeM bid null & void (works on GeM, physical docs, tender fee, organisation-specific experience, etc.), creating award/enforceability uncertainty.

• Sellers may use GeM Representation window; buyer must reply before opening bids.

Inviting authority / buyer organisation

Incubation Centre, Indian Institute of Technology Patna under Department of Higher Education, Ministry of Education.

• Organisation Name: Indian Institute Of Technology (iit); Office Name: Indian Institute Of Technology Patna.
• Consignee/Reporting Officer named in bid: Joseph Paul Arackalan.

GeM grievance / buyer emails

HOD grievance email [email protected]; Buyer email [email protected].

• ATC-related representations/grievances are to be raised with the buyer organisation directly and not with GeM; sellers may also use the GeM Representation window in the seller dashboard.

Postal / office address on Tender Acceptance Letter

General Manager, Incubation Centre, IIT Patna Campus, Amhara Road, Bihta, Patna, Bihar- 801106; Phone: 06115-233546.

• BOQ header also shows Incubation Centre, IIT Patna, Bihta, Patna – 801106, Bihar, INDIA.
• No separate physical bid-submission address/deadline is prescribed; submission is online on GeM.
• Work site named for delivery: Bhagalpur College of Engineering, Bhagalpur.