Publication
Bid document issued/dated 01-07-2026.
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Fabrication
Oil India Limited · Assam9544330
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
1 Jul 2026
16 Sept 2026
₹41.6 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document issued/dated 01-07-2026.
No calendar deadline is printed; queries must be emailed within the timeline defined in GeM, after which OIL will not respond.
Bid submission closes 05-08-2026 at 13:00:00; opening is 05-08-2026 at 13:30:00.
120 days from the bid end date; a shorter validity is rejected.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The exact estimated cost/tender value is not disclosed, but the tender expressly states that the estimated bid value exceeds Rs. 10 Crores.
INR 41,65,000. BG, online payment, e-BG, insurance surety bond and other GeM-GTC forms are accepted; BG validity must extend 45 days beyond the 120-day bid validity, reckoned from the original bid end date.
5% of order value, required within 15 days of award/order; the bid specifies an ePBG duration of 26 months. Accepted routes include BG/e-BG, online payment and insurance surety bond.
100% payment is due within 21 days after issue of CRAC and online bill submission; this expressly supersedes the GTC's 10-day term. Payment becomes due only after performance security is received and verified.
Rates must remain firm through delivery, net of all discounts. The offer is free-delivery-at-site and must include freight, insurance, loading/unloading, TPI, packing and GST as applicable.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must have at least 3 years' business in fabrication, assembly and supply of packaged IDBH or thermic-fluid-heater units with flame-arrested burner, BMS and fail-safe shutdown for oil and natural-gas applications.
Fabrication must use welders qualified under ASME Boiler and Pressure Vessel Code Section IX; a bid-stage undertaking is mandatory.
Within the 7 years before the original bid closing date, bidder must have successfully executed at least 16 natural-gas/crude-oil process-equipment units for qualifying oil & gas/E&P entities or their service providers: at least one IDBH/thermic fluid heater with minimum Schedule 80 coil rating, plus 15 additional qualifying IDBH/thermic-fluid-heater, crude-oil-heater-treater or oil/gas-separator units.
Execution, not PO date, must fall within the 7-year window; work for the bidder's own organisation or subsidiary is excluded. Service-provider credentials require a declaration naming the end-user oil & gas/E&P company.
Minimum annual financial turnover from operations is Rs. 6,24,67,688.40 in any one of the preceding 3 financial/accounting years; net worth must be positive in the financial/accounting year preceding the original closing date.
Only a 100%-owned subsidiary may rely on its parent/ultimate parent/holding company; the supporter must meet turnover and positive-net-worth tests and provide the prescribed corporate guarantee plus a recent statutory-auditor relationship/equity certificate endorsed by the Company Secretary or a director.
No relaxation in years of experience or turnover is allowed for MSEs or startups.
Only Class-I and Class-II local suppliers may bid. Minimum local content is 50% and 20% respectively; because estimated value exceeds Rs. 10 crore, the local-content percentage also needs auditor/cost-accountant/CA certification.
A bidder from a country sharing a land border with India, and any bidder with a specified ToT arrangement with such an entity, is eligible only with valid DPIIT Competent Authority registration; restricted-country subcontractors must also be registered.
Bidders on OIL's Holiday/Banning/Suspension list at submission or during evaluation are ineligible. False/fraudulent documents expose the bidder to security forfeiture, legal action and at least 3 years' debarment (longer for major/serious fraud).
BEC documents must be verified/certified by one of OIL's empanelled TPIAs at bidder cost, with the inspection certificate in the technical bid; unverified supporting documents are not considered except under the tightly timed 7-day undertaking route.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Fabrication, packaging and supply of 52 double-coiled bath-type field indirect water bath heater packages for processing crude oil mixed with sweet natural gas and formation water.
Each heater is rated 0.88 × 10^6 W (3.0 MM BTU/hr) for 10,000 BBLS (1800 KLS) per day, coil operating pressure 105.46 kg/cm2 (1500 psig), 90°C water bath, with two 8-pass Schedule-80/XS coils.
Design/fabrication/shop testing follows API Spec 12K; welding ASME Section IX; fuel-gas piping ASME B31.3; major materials include ASTM A106 Gr B/API 5L Gr B and IS 2062 Gr B. Package includes shell, pressure coils, fire tube/chimney, flame-arrested twin main burners plus pilot, fuel scrubber, remote ignition/flame-failure shutdown and instrumentation/control system.
All deliveries are due in 360 days: 8 units to Eastern Asset, Digboi 786171; 30 to Duliajan 786602; and 14 to Western Asset, Moran/Charaideo 785670. Each consignee's quantity is normally one lot.
Supplier appoints and pays the approved TPIA; OIL performs pre-dispatch inspection after three weeks' notice. OIL commissions in the fields, but supplier must depute a representative within one week of notice to assemble mountings/instruments, join arrival inspection and demonstrate safe operation/maintenance.
OIL may vary bid quantity by ±25% at award and may increase contracted quantity by up to 25% during the contract, with additional delivery time calculated under the option clause.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online through GeM under a single-stage two-bid/two-packet system: separate techno-commercial unpriced bid and priced bid. Physical bids are rejected except specifically requested originals.
Do not disclose any price/cost in the technical bid; disclosure leads to rejection.
GeM uses Aadhaar-based e-signing, which the GTC states is legally at par with digital signatures; no separate DSC class is specified in the supplied documents.
For EMD modes other than online payment/e-BG, upload a scan and deliver the original sealed envelope, superscribed with GeM Bid No. and Bid End Date, to CGM-Materials (HoD), Materials Department, OIL, Duliajan-786602 by 05-08-2026 13:00. This supersedes the GTC's post-closing allowance.
If BEC documents are not all TPI-certified with the bid, include an official-letterhead undertaking and ensure certified copies/inspection certificate reach OIL and the stated email within 7 days from actual bid opening; failure causes outright rejection.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM GTC says 10 days after CRAC and online bills, while the bid says 21 days. The 21-day term prevails because the bid expressly states it supersedes GTC Clause 12.
GTC permits the hard copy within 5 working days of bid opening, but buyer ATC requires receipt by bid closing. The closing-time deadline prevails because ATC E expressly supersedes GTC.
The additional-terms clause names GM-Materials (HoD), while the bid's beneficiary and final Buyer Added ATC name CGM-Materials (HoD), at the same Materials Department address. Use CGM-Materials (HoD), the designation repeated in the GeM bid and its superseding ATC.
The MSE clause says an MSE L1 or matching MSE gets 100%, but the GeM split criteria says, after MSE/MII benefits, 60% goes to L1 and 40% to a matching L2, and a sole acceptable bid gets only 60%. The explicit tender split criteria prevails over the generic MSE wording, but fractional allocation of 52 pieces still needs clarification.
The GeM bid field says 'Arbitration Clause: No', but OIL's attached additional terms contain a multi-stage dispute clause culminating in arbitration and prescribe New Delhi as seat/venue. The buyer-specific Clause 26.0 governs the resultant contract; the portal field indicates only that the standard GeM arbitration option was not selected.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask OIL/GeM to confirm the exact date and time for tender queries; ATC A refers to a 'timeline defined in GeM' but no calendar cut-off appears in the supplied documents.
Confirm the governing allocation when an MSE is L1 or matches L1, and state how 52 pieces will be rounded under 60:40 (31.2/20.8), including consignee-wise allocation between awardees.
Confirm whether 360 days runs from GeM contract award and whether it includes only delivery or also supplier assembly, arrival joint inspection, demonstration and OIL commissioning; these responsibilities are split across clauses.
Request an exact calendar/contractual expiry and claim-period formulation for the 26-month ePBG, especially if delivery, warranty, option quantity or delayed commissioning extends obligations.
Ask OIL to confirm the estimated bid value or at least whether an expected split order can cross INR 20 crore, since the documents disclose only '> Rs. 10 Crores' while ESG obligations activate at PO value INR 20 crore.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD is 0.5% of delayed-quantity contract value per week or part, normally capped at 5% of total contract value; an inexcusable delay exceeding 25% of completion period is 'inordinate' and raises maximum deduction to 10% of total contract value.
Non-delivery, failure to rectify/re-deliver, material breach, insolvency or misrepresentation permits termination. Default cancellation can forfeit performance security and trigger rating downgrade/debarment.
Prices remain firm through delivery; adjustable pricing is rejected, and no increase is allowed during buyer-approved delayed delivery except the limited statutory treatment stated in GTC. A 360-day fabrication cycle therefore leaves material and logistics inflation with the seller.
Supplier bears TPI appointment/cost and extensive tests; purchaser/inspection authority's rejection decision is final and binding, and seller may bear outside-test costs when its facilities are inadequate. Missing TPI certification can cause outright rejection without reminder.
5% security is locked for 26 months and payment is not due until it is verified. If TCS is charged, security release is also withheld until OIL receives the TCS certificate, requiring extension or exposing the amount to forfeiture.
Specific warranty is 18 months from dispatch or 12 months from receipt/assembly at fields, whichever occurs earlier. Defective material/parts must be replaced immediately FOR destination, including taxes and duties, at seller expense.
OIL may vary quantity ±25%, later increase contracted quantity by 25%, split award between two bidders, and reject part deliveries because each consignee quantity is expected in one lot. Capacity and logistics must accommodate this flexibility.
OIL may appropriate money due under this purchase order, including refundable security, against claims arising from any other OIL purchase order with the seller.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
CGM-Materials (HoD), Materials Department, Oil India Limited, Duliajan, District Dibrugarh, Assam 786602. This is also the address for the physical original EMD.
Buyer/tender-query email: [email protected]; mobile: 9678003075. HOD grievance email: [email protected]. Tender queries must be emailed in writing with subject 'Tender Query - [Tender Name]'.
Office of GM-Materials, Materials Department, Oil India Limited, Duliajan-786602, Assam, India; copy by email to [email protected].