Bid publication date
GeM bid document is dated 17-07-2026 (Bid Number GEM/2026/B/7802317).
- Revised RFP cover carries Indent No. AHCT 2026000152 dated 28/04/2026.
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Indian Space Research Organization · Ahmadabad, Gujarat9624009
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
17 Jul 2026
14 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
GeM bid document is dated 17-07-2026 (Bid Number GEM/2026/B/7802317).
Pre-bid was scheduled for 23-07-2026 at 11:00 through VC; Corrigendum 2/3 record that the pre-bid meeting was held on 23/07/2026.
Bid End Date/Time in the GeM bid document is 07-08-2026 17:00:00; no available corrigendum PDF amends this date.
Bid Opening Date/Time is 07-08-2026 17:30:00 as printed in the GeM bid document.
Bid Offer Validity is 120 days from the bid end date.
From PO (T0): materials by T0+120 days; installation & commissioning by T0+180 days; ATP completion by T0+195 days. GeM consignee delivery days are shown as 195 for BOQ lines.
Time allowed for Technical Clarifications during technical evaluation is 3 Days.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No numerical estimated bid value, tender value or project cost is printed in the available documents.
EMD is not required (EMD Detail: Required = No).
No tender fee is charged; GeM disclaimer treats asking for tender/bid participation fee as making the bid null & void.
Performance security is 3% of PO/contract value; GeM ePBG 3% for 45 months (Advisory Bank: SBI). ATC allows a single SD cum PBG instrument; RFP and ATC differ on submission timeline (15 vs 20 days).
Staged hardware/system payments 60% + 30% + 8% + 2% hold; manpower and extended-warranty operational services paid quarterly.
After Corrigendum 3 revised RFP, 4th & 5th year CAMC must be quoted only as a percentage of Appendix-C item nos. 1,2,3,4,5,6,7 & 10 (incl. taxes) in techno-commercial bid; absolute rupee CAMC quotes cause summary disqualification.
MII purchase preference Yes (Class-1 within L1+20%, max 50% quantity); MSE purchase preference Yes (OEM/service provider within L1+15%, max 25% quantity). Only Class-I/Class-II local suppliers may bid (non-local ineligible, with MSE caveat as printed).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only Indian bidders with track record of supply and service support for similar items are eligible; documentary proof to be submitted.
At least one successful implementation of minimum 50 FR-based devices of the same OEM quoted, at a single location on LAN, in last three years, of similar nature; latest Satisfactory Performance Certificate not older than 6 months required.
Work executed as sub-contract or joint venture will not be considered for eligibility criteria.
OEM must show BACS operations in India for last 3 years; India service support office with development team of minimum five engineers on payroll for past 2 years (with qualification/experience details); product datasheet/catalogue must be on OEM website.
Bid-specific OEM authorization for item 1 (or OEM self-declaration) plus OEM letter guaranteeing minimum 10 years service support; device EOL/service support minimum 10 years (or bidder undertaking to hold spares/support for 10 years).
Only bidders quoting all items as per Appendix B, C & D qualify; full line-by-line compliance; partial/non-complied offers liable to rejection; offers without supporting documents invalid.
Only Class-I and Class-II local suppliers as per MII order are eligible; non-local suppliers are not eligible to participate (with MSE participation language as printed in bid).
Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority; false declaration can terminate contract.
MSE and DPIIT Startup complete relaxation from experience and turnover criteria is enabled, subject to meeting quality/technical specifications and uploading supporting exemption documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Turnkey Face Recognition (FR) based Biometric Access Control System (BACS) upgrade of existing fingerprint+smart-card second-level access control across SAC Ahmedabad campuses and DES New Delhi, including hardware, software, cabling, integration, testing, commissioning, acceptance and 3-year comprehensive onsite warranty/O&M.
Main quantities: 330 FR devices with built-in controller; 50 EM locks; 160 exit/emergency switches; 2 desktop PCs; 50 weather-proof enclosures; 1 lot BACS software; 36 months onsite manpower; 12 months extended warranty year-2; 12 months extended warranty year-3; 1 lumpsum additional items. Total GeM quantity field 654.
SAC campuses at Ahmedabad (Satellite area and Bopal area campuses) and Delhi Earth Station (DES), New Delhi; delivery/reporting address Central Stores, SAC, Ambawadi Vistar PO, Ahmedabad 380015.
FR+smart-card single integrated reader/controller; dual camera with live face/anti-spoofing; ≥20,000 face templates; EM lock ≥1200 lbs fail-safe; exit/emergency glass switch; PCs i7 15th gen/16GB/Win11 Pro; CAT6/power/conduits ISI as specified; web app HTTPS with SAC SSL; near-real-time transactions and offline store-and-forward.
Comprehensive onsite warranty 3 years (1 year standard + 2 years extended) from acceptance, with one onsite engineer for full 3 years, critical spares stock, 4-hour attend / 3-working-day resolve SLA, training and documentation, optional CAMC years 4–5.
Mandatory ATP within 15 days of offering entire system and by T0+195; draft ATP must cover live face/anti-spoofing, authentication modes, reports, login/access management, backup/restore, and pending IN/OUT transfer after network restore.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-packet online bid on GeM (Techno-commercial Part-1 and Price Part-2); submit well before closing to avoid network issues.
Compliance statement and signed/stamped RFP/Annexures confirming acceptance must be uploaded; NDA (post-PO) on Rs.300 stamp paper attested by 1st class Magistrate.
SAC may call for Proof of Concept demonstration at SAC on No Charge/No Commitment basis during technical evaluation; discrepancy can reject the bid.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Added/overwrote Pre-Bid parameters: 23-07-2026 11:00 through VC (Webex), not a physical-only schedule.
Restated buyer ATC (option clause, SITC scope, compliance to uploaded RFP, brochure, signed RFP, delivery/LD/warranty pointers, 3% SD cum PBG, origin/land-border declarations, contacts) and attached pre-bid Q&A where essentially all vendor change requests were answered 'RFP Terms prevails' / clarified.
Latest ATC again supersedes prior buyer ATC text (substantively same commercial ATC as C2) and uploads Revised RFP (26 pages) replacing the original ATC/RFP attachment for evaluation.
Bid on GeM two-packet basis to Revised RFP specs/eligibility; pre-bid already held 23-07-2026 (VC); CAMC as % in Part-1; ATC option ±25%, 3% SD/ePBG, GeM LD; bid end/opening as per GeM bid PDF 07-08-2026 17:00/17:30 with 120-day validity unless a portal date notice not present in this pack applies.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Revised RFP requires Performance Security within 15 days of PO; latest ATC allows SD cum PBG within 20 days of PO. Both state 3%.
RFP clause 5.6 says pre-bid shall be physical mode only; Corrigendum 1 scheduled it on VC for 23-07-2026; later ATC notes the meeting was held.
Original RFP 2.10 said devices removed from all three campuses; Revised RFP (Corrigendum 3) says all four campuses.
Original RFP contained CAMC formats implying month quantities/absolute pricing constructs; Corrigendum 3 Revised RFP requires percentage-only CAMC in techno-commercial bid and disqualifies absolute ₹ disclosure.
RFP 9.1/9.2 require installation & commissioning within 180 days and ATP by 195 days; GeM consignee tables print Delivery Days = 195 for line items.
GeM bid detail shows Arbitration Clause = No, while Revised RFP 13.27–13.29 provides arbitration under the Arbitration & Conciliation Act at Ahmedabad.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask SAC/GeM buyer to confirm whether SD/ePBG must be submitted in 15 days (RFP) or 20 days (ATC) and whether Insurance Surety Bond/DD are acceptable alongside FDR/BG.
Card+biometric validation scheme and security codes are only fully shared after PO and NDA; confirm risk allocation if firmware customization effort exceeds assumptions.
Confirm responsibilities/interfaces for MSSQL+SYBASE legacy sync, SAC SSO (CAS/OAUTH2), SAC-provided SSL/VM sizing acceptance, and that no internet/remote access will be granted during install or warranty.
BOQ/consignee is single Ahmedabad Central Stores address for full quantities; seek confirmation how DES New Delhi supply/install/PVC/manpower coverage is to be executed and billed within the turnkey price.
Confirm whether 4th/5th year CAMC percentages are evaluated for L1, used only for future contracting, or become a commercially binding optional rate without entering L1 cumulative cost.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
ATC makes GeM LD applicable: 0.5% of contract value of delayed quantity per week (or part) up to 5% normally, and up to 10% for inordinate delay (>25% of completion period).
Year-1: 0.5% of device cost per day per device if not attended in 4 hours or not resolved/standby in 3 working days (from 2% hold). Years 2–3: entire quarterly bill for that device can be deducted. Absent site engineer without same-day replacement: proportional manpower charges + ₹500/day.
Only 60% on delivery; 30% after full install/accept/training; 8% after 30-day stability; 2% held for entire contractual obligations — long-tail cash exposure across 3-year warranty.
Critical card+FR validation firmware logic is disclosed only after award and NDA, creating integration/performance risk that cannot be fully engineered at bid stage.
Any item required to implement the project but not quoted must still be supplied at no extra cost; ±25% quantity option at contracted rates.
No pen drives/dongles/mobiles; no internet/remote access; PVC mandatory; faulty HDDs retained by SAC; police/security entry controls for delivery agents.
SAC may terminate for unsatisfactory performance on one month's notice without financial implications, and may enter parallel contracts with other vendors during the contract.
After Corrigendum 3, any absolute rupee CAMC figure in techno-commercial bid is treated as price revelation and summary disqualification.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Space Applications Centre (SAC), Indian Space Research Organization, Department of Space — Satellite Road, Jodhpur Tekra, Ambawadi Vistar, Ahmedabad – 380 015.
Email: [email protected] for tender-related queries.
Delivery queries: [email protected], [email protected]; landline 079-26913087/86/84.
Payment queries: [email protected]; landline 079-26912069/65/64.
HOD grievance email [email protected]; Buyer email [email protected].