Publication
03-09-2026 (the GeM bid document issue/publication date).
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Facility Management Services - LumpSum Based - GAIL INDIA LTD CGD BUSINESS PATNA; LINE PIPE PATROLLING- GAIL INDIA LTD CGD BUSINESS PATNA; Consumables to be provided by service provider (inclusive in contract cost)
Gail India Limited · Patna, Bihar9821468
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Sept 2026
25 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
03-09-2026 (the GeM bid document issue/publication date).
The IFB prints the pre-tender conference as 08.09.2029 at 11:00 hours by Microsoft Teams, while the clarification cut-off is no later than 2 days before a scheduled pre-bid meeting. This 2029 date is irreconcilable with the September 2026 bid schedule and must be confirmed by GAIL; no reliable exact clarification deadline can be stated.
21-09-2026 at 13:00:00.
22-09-2026 at 13:00:00.
90 days from the bid end date; a shorter-validity bid may be rejected.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Each GeM schedule carries a floor-price-based lump-sum quote. The GeM bid prints ₹36,496,895, while the SOR calculation prints ₹3,64,96,894 inclusive of GST and another SOR note prints ₹3,64,95,895. Because these figures conflict, the bidder should use the live GeM floor value only after written confirmation; the bidder adds its service charge above the floor.
₹9.78 lakh for any one schedule/group/SOR or both; the GeM bid also displays ₹978,000 against each schedule. Acceptable instruments are DD, banker's cheque, insurance surety bond, FDR, bank guarantee, letter of credit, or permitted online transfer. BG/surety validity is at least 2 months beyond the 90-day bid validity; DD/banker's cheque validity is 3 months. Eligible exemptions require valid supporting documents with the bid.
No tender document or participation fee is prescribed; the GeM disclaimer states that asking for one would invalidate the buyer-added condition.
The GeM bid detail specifies ePBG at 1.33% for 40 months. The GAIL IFB/ITB instead says 5% of annualized contract value excluding GST (or 2.5% initial security plus RA-bill deductions to 5%), due within 30 days of award. GeM's disclaimer says buyer-added clauses contrary to ePBG detail are invalid, so the portal value is the safer final value, but written confirmation is essential. First payment is withheld until security is submitted; SCC links release to the 6-month DLP.
Monthly running bills are verified by SIC and certified by EIC; digital invoices go through SPARSH/VIM and supporting documents go to the PO/LOA authority. GeM states payment within 15 days after SDAC and online bill submission; IFB states within 15 days after service and invoice documents, while ITB says 15 working days after EIC-certified bills. Contractor must first pay wages and submit wage-bank, PF and ESIC evidence.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Within the 7 years before bid due date, execute qualifying operation/O&M work in CGD, process/O&G terminals, refinery, petrochemical/gas processing plants, natural-gas pipelines, LPG plants, compressor stations or fertilizer plants: either 3 contracts of at least ₹76.94 lakh each, 2 of at least ₹96.18 lakh each, or 1 of at least ₹153.89 lakh. Own-project work is excluded; group-company work needs statutory-tax invoices certified by the statutory auditor; subcontract experience needs an end-user certificate.
Average annual turnover over the applicable preceding 3 audited financial years must be at least ₹96.18 lakh; net worth must be positive; and working capital must be at least ₹19.23 lakh. If working capital is inadequate/negative, provide a single-bank F-9 line of credit from a bank with net worth at least ₹100 crore, issued on or before bid submission.
DPIIT-recognized startups in the specified Professional & Commercial Services / Business Support Services / Employment Services domain (including talent management, recruitment or skills assessment) are exempt from prior turnover and experience only; quality and technical specifications still apply. Submit the recognition certificate and, if the certificate omits the domain, the DPIIT application; documents require CA and notary certification.
Bids from a consortium or joint venture are not accepted.
At bid due date the bidder must not be declared ineligible for corrupt/fraudulent/collusive/coercive practices, on GAIL holiday, on specified PMC holiday for poor performance/corrupt practices, banned/blacklisted by a government department or PSU, or on the GAIL/MoPNG banning list; changes before award must be promptly disclosed.
Only one bid per bidder/common ownership group is allowed; common control, common signatory, access/influence relationships, participation as design/specification consultant, or multiple related units bidding can disqualify all affected bids. Full proprietor/partner/director/POA-holder identity details and notarized supporting documents are required.
A bidder from a country sharing a land border with India, and specified transfer-of-technology cases, must hold valid Competent Authority registration at bid submission and acceptance. False certification causes rejection/termination and further action; subcontracting to such-country contractors is barred unless registered.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Hire line-pipe patrolling services for Patna CGD for 3 years, excluding a 7-day mobilization period from GeM Contract/FOA. Work is round-the-clock for all days, including weekends and festivals, in three 8-hour shifts.
Patrol all existing and future steel and MDPE pipelines and associated CGS/tap-off-to-DRS and DRS-to-consumer/MRS facilities in Patna GA. Indicative infrastructure is 111 km steel extending to 206 km and 850 km PE extending to 1,300 km by August 2029; another operational statement expects total patrolling length to rise to 1,300–1,400 km by year 3.
Provide shift-wise pipeline surveillance, identify and immediately report third-party activity/damage, maintain shift logbooks, attend gas stoppage/under-pressure events and complaints, safeguard and restore damaged MDPE portions, liaise with stakeholders, and keep the network in healthy condition for uninterrupted gas supply.
The IFB calls for semi-skilled manpower of 57, 77 and 91 persons in years 1–3 for the full scope. Each SOR schedule instead prices 274, 370 and 438 man-months and labels them skilled manpower; this classification/quantity presentation conflict requires clarification. The tender intends award split approximately 60:40 between two successful bidders at the same rates.
Maintain one bike/scooty per patroller (stated for each 50 km), with fuel, maintenance, insurance and registration; provide Android GPS/VTS devices, charging, O&M, cloud/web hosting, dashboards, licences/software and archived data. Each designated patroller is expected to cover at least 2,000 pipeline-km/month (about 65 km/day), with speed below 20 km/hour and 98% vehicle availability.
Maintain a 24x7 Patna office with biometric attendance and at least one supervisor; provide uniforms, PPE/safety gear, rainwear and other consumables, and bear accommodation, transport, approvals and all related costs. No separate payment is made for the supervisor/office.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only on GeM. Part I is the techno-commercial/unpriced bid; prices go only in the GeM SOR/price bid. Quote both schedules. The working Excel price-break-up sheet must not be uploaded.
All bid pages must be signed by the authorized signatory holding POA; the offer and original tender/SCC/ITB/GCC/SOR/corrigenda are to be signed and stamped. Bid documents are in English; foreign-language documents need an English translation authenticated by the Indian Chamber of Commerce. No DSC class is specified in the tender documents.
The tender conflicts on timing and content. IFB requires original EMD and conditional F-9 line of credit within 7 days from bid due date after uploading scans; ITB additionally names original EMD, POA and Integrity Pact in a sealed tender-marked envelope within 7 days from unpriced-bid opening. Send to GAIL (India) Limited, JHBDPL–Eastern Region Head-Quarter, Murma, Naya Sarai, Ranchi 835303. GeM's disclaimer separately says physical documents other than EMD and signed Integrity Pact cannot be a qualification prerequisite and those two may be submitted within 5 days of bid opening; obtain written clarification before relying on any deadline.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
IFB prints PTC on 08.09.2029, but the GeM bid closes 21-09-2026. No sensible pre-bid/clarification deadline can be derived. The live GeM schedule governs bid close; GAIL must correct/confirm the PTC date.
GeM specifies 1.33% ePBG for 40 months, whereas IFB/ITB requires 5% of annualized contract value excluding GST. GeM's disclaimer invalidates buyer-added terms contrary to the ePBG detail, so 1.33%/40 months appears to prevail, but the bidder should obtain written confirmation before pricing security cost.
GeM prints 36,496,895; the SOR computed total is 36,496,894; and its note says 36,495,895. The live portal prevents quoting below its configured floor and is operationally decisive, but GAIL should issue one reconciled number.
IFB calls the manpower semi-skilled and gives 57/77/91 persons by year; SOR calls it skilled and gives 274/370/438 man-months per schedule. The SOW table itself labels the role semi-skilled. The technical qualification/SOW should govern role classification, but bidders need confirmation of how the yearly persons convert to each schedule's MOM quantities.
GeM/IFB say 15 days, while ITB says 15 working days after EIC-certified bill. The GeM bid payment timeline is the specific marketplace field and should prevail for platform administration, but bill certification and supporting documents remain conditions precedent.
IFB says EMD and conditional line of credit within 7 days from bid due date; ITB says EMD, POA and Integrity Pact within 7 days from unpriced opening; GeM disclaimer allows only EMD and signed Integrity Pact within 5 days of opening as qualification-related physical submissions. GeM's anti-contravention rule should prevail, but bidders should submit scans by bid close and seek written confirmation/submit originals at the earliest permitted time.
IFB summary says defect liability/warranty is Nil, whereas SCC mandates a six-month DLP and withholds PBG release until rectification. SCC expressly overrides GCC and is the detailed contract condition, so bidders should price and plan for six months unless GAIL clarifies otherwise.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether '08.09.2029 at 11:00' is a typo, state the actual pre-bid meeting date/time, and state the exact last date/time and email/portal channel for queries.
Confirm the final CPS/ePBG percentage, calculation base (total vs annualized; GST-inclusive vs exclusive), amount for each 60%/40% award, validity/claim period, and whether GeM's 1.33% for 40 months overrides GAIL's 5% annualized requirement.
Provide the final bidder-wise manpower deployment by year/shift, explain 57/77/91 persons versus 274/370/438 MOM per schedule, confirm whether personnel are skilled or semi-skilled, and show how two 40% GeM schedules yield a 60:40 final award without leaving/duplicating 20% of scope.
State one schedule-wise floor price and correct the three figures ₹36,496,895, ₹36,496,894 and ₹36,495,895 before bid submission; also confirm whether identical service charge/rates will be imposed on both awardees.
Issue a consolidated list and deadline for physical originals consistent with GeM, and confirm whether payment is due in 15 calendar or 15 working days and whether DLP is Nil or six months. These affect rejection risk, working capital and security duration.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
The contractor must pay wages first, credit salaries by the 7th, deposit PF/ESIC by the 15th, and then claim monthly payment with bank/statutory evidence. Payment also depends on SDAC/EIC certification and CPS submission, creating material payroll funding exposure.
Deficiencies include ₹1,000 per missing resource/instance, ₹50,000 per week for failure to mobilize within 7 days, ₹1,000 per shift for no patrolling, daily payroll/statutory penalties and ₹1,000 for other uncatalogued non-compliance. Listed deficiency deductions are capped at 5% of total contract value, but persistent failure can trigger termination and risk-and-cost procurement for the unexpired term.
Patrolling coverage is expected to expand to 1,300–1,400 km by year 3; the contractor bears vehicles, fuel, GPS/cloud licences, office and supervision. Quoted rates/service charge remain firm; wage revision reimbursement is limited to statutory wage components and does not increase overhead/service charge.
GAIL may add/delete activities for operational efficiency, increase contract quantity/duration up to 50% at award and increase scope after award as allowed, while bidders are bound to accept revisions in the GeM option clause. This creates resource and price adequacy risk.
Contractor is solely responsible for personnel, equipment and third-party injury/property loss, must indemnify GAIL, and must restore damaged GAIL systems; otherwise GAIL may rectify at contractor risk/cost and deduct bills/security.
Conflicting 1.33% versus 5%-annualized security requirements impede pricing. GAIL can charge SBI one-year MCLR plus 4% p.a. for delayed CPS after day 30, withhold first payment, and retain security through the disputed six-month DLP.
The GeM bid expressly marks arbitration and mediation clauses as No, increasing reliance on contractual escalation and litigation routes for disputes.
Bidder is deemed to have inspected and understood site, weather, labour and working conditions; GAIL disclaims later claims based on missing prerequisite information. The wide and growing Patna network therefore requires a pre-bid route/resource assessment.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Chandresh Kr. Gujar, DGM (C&P), GAIL (India) Limited; email [email protected]. Issuing office: JHBDPL – Eastern Region Head-Quarter, Murma, Naya Sarai, Ranchi 835303, Jharkhand.
HOD grievance email: [email protected]; Buyer email: [email protected]. The GeM office field is East Block, MECON Building, Doranda, Ranchi.
GAIL (India) Limited, JHBDPL – Eastern Region Head-Quarter, Murma, Naya Sarai, Ranchi 835303, India. No phone number is stated in the reviewed tender documents.