Facility Management Services - LumpSum Based - NAGARPALIKA GUMLA; STREET LIGHT

Publication / bid date

Bid document dated 29-08-2026 (GEM/2026/B/7975254).

Pre-bid / clarification deadline

No pre-bid meeting date or pre-bid query deadline is stated in the bid documents.

• Only post-submission technical clarification window during evaluation is stated: 2 Days.
• Sellers may raise ATC objections via GeM Representation window before bid opening; buyer must reply before opening bids.

Bid submission deadline

Bid End Date/Time: 09-09-2026 11:00:00.

• Auto-extension settings: Number of days for which Bid would be auto-extended = 3; Number of Auto Extension count = 1; Minimum number of bids required to disable automatic bid extension = 1.

Bid opening

Bid Opening Date/Time: 09-09-2026 11:30:00.

Bid offer validity

Bid Offer Validity: 30 (Days) from Bid End Date.

• Per GeM GTC, Bid Security/EMD should be valid for 45 days beyond the bid validity.

Contract period

Contract Period: 1 Month(s).

Estimated bid value

Estimated Bid Value in INR (Inclusive of all taxes): 1652600.

• Estimated value is declared for guidance on EMD and eligibility (turnover/past experience) only; it does not bind quoted price.

EMD / bid security

EMD Amount: 16526; Advisory Bank: State Bank of India; Beneficiary: Executive Officer Nagar parishad Gumla (Manish Kumar).

• Acceptable EMD forms (GeM GTC): Insurance Surety Bond, Account Payee DD, FDR, Banker’s Cheque, Bank Guarantee (including e-BG), or online payment; bid also accepts surety bond.
• EMD validity: 45 days beyond bid validity; no interest payable.
• Scanned EMD upload with online bid; hard copy to Buyer within 5 working days of bid opening, else bid may be rejected.
• EMD exemption available under GeM GTC for eligible categories (MSE service providers with valid Udyam, DPIIT Startups, etc.); traders excluded under MSE. Supporting exemption document must be uploaded with bid.
• EMD & Performance security (where applicable) should be in favour of the Beneficiary.

Tender / bid fee

No tender document fee or bid participation fee is prescribed in the bid; GeM disclaimer treats asking for tender/bid participation fee as impermissible ATC.

Performance security / ePBG

ePBG Required: No (no performance bank guarantee required under this bid).

• GeM GTC still defines Performance Security instruments if a future requirement arises: Insurance Surety Bonds, Account Payee DD, FDR, BG/e-BG, or online payment.

Payment terms

Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (superseding 10 days under GeM GTC clause 12).

• Evaluation Method: Total value wise evaluation.
• Bid to RA enabled: No.
• Cost for Consumables/Materials: Consumables to be provided by service provider (inclusive in contract cost).

MSE purchase preference

MSE Purchase Preference: Yes; preference margin L1+15%; if L-1 is not MSE and an MSE quotes within L-1+15%, 100% order quantity may be awarded to such MSE subject to matching L1 price.

Average annual turnover

Minimum Average Annual Turnover of the bidder (For 3 Years): 7 Lakh(s); Turnover eligibility criteria: GeM verified turnover.

• Average based on last three FYs where data available; if only two FYs available, average of those two; if entity <3 years old, average of completed FYs after incorporation.
• No separate turnover documentary evidence to be uploaded; system derives/validates from GeM portal data.

Years of past experience

Years of Past Experience Required for same/similar service: 3 Year(s); Past Experience of Similar Services required: Yes.

• Experience must be of similar type of services to any Central / State Govt Organization / PSU.
• Upload copies of relevant contracts/orders for each Financial year of claimed experience.

Similar services past performance value criteria

Over the last three years (current FY + last three FYs ending March prior to bid opening), bidder must have completed similar services as: 3 works ≥40% of estimated cost; OR 2 works ≥50%; OR 1 work ≥80%.

• Using estimated value 16,52,600: 40% ≈ 6,61,040; 50% ≈ 8,26,300; 80% ≈ 13,22,080 (illustrative arithmetic for bidder planning).

MSE / Startup relaxations

MSE Relaxation for Years Of Experience and Turnover: Yes | Complete; Startup Relaxation for Years Of Experience and Turnover: Yes | Complete.

• MSE and DPIIT Startup bidders are relaxed from Experience Criteria and Bidder Turnover (and OEM Average Turnover if MSE/Startup OEM), subject to meeting quality/technical specifications.
• Bidders seeking relaxation must upload supporting documents proving eligibility for relaxation.
• MSE purchase preference benefits require valid Udyam and online GeM validation; for services, bidder must be the Service provider (traders/resellers excluded).

MII and bid-splitting

MII Compliance: Yes. Bid splitting not applied.

Land-border / country-of-origin restriction

Per GeM GTC clause 26, any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance is ground for immediate termination and legal action.

Labour-law compliance (post-award obligation)

Sellers/Service Providers must fully comply with applicable labour laws including the four Labour Codes (as notified/enforced) and operative pre-existing labour enactments until substituted; non-compliance is breach of contract.

Service category and nature of work

Facility Management Services - LumpSum Based for NAGARPALIKA GUMLA; Type of services required: STREET LIGHT; Service component: ISTALLATION OF STREET LIGHT; consumables by service provider inclusive in contract cost.

Quantities to bid (as finally directed by ATC text)

Buyer ATC text directs bidders to participate as per ATC document quantity of 250 NOS. Matching scope/spec sheets list: LED Street Light 100W - 250 Nos; GI Pipe 1.5" x 3 ft - 250 Nos; Fitting Clamp with M10 nuts/bolts - 500 Nos; 1.5 sq mm aluminium cable - 2400 mtr.

• CONTRADICTION: Details-of-premise file 1788017893.pdf lists 400 Nos LED lights / 400 GI pipes / 800 clamps (cable still 2400 mtr). See contradictions. ATC text '250 NOS' aligns with scope file 1788017882.pdf and the light_*.pdf copy.
• Preferred makes for LED: Havells, Philips, Sturlite, Surya, Crompton or equivalent.
• Cable: FR and ISI Marked Cable - standard make.
• GI Pipe and clamps as per approved specification/drawing; pole size 8.5 inches for clamps.

Quality, warranty and standards

Supply items shall be high quality from approved branded manufacturer; minimum 2 years warranty from date of supply.

Location, consignee and duration

Consignee/Reporting Officer: Manish Kumar; Address: 835207, Palkot Road Near BSNL Exchange Nagar Parishad Gumla; Quantity mode: Project / Lumpsum Based; Contract Period: 1 Month(s).

• Option Clause 25%: buyer may increase/decrease contract quantity or duration up to 25% at issue of contract; after issue, only increase up to 25%. For lumpsum-based service contracts, buyer may increase scope/value up to 25% with service provider consent.

Submission portal and mode

Online bid submission on GeM as a Two Packet Bid; documents uploaded by bidders are visible to other participants; Bid to RA not enabled.

• Technical clarifications during technical evaluation allowed for 2 Days.
• Evaluation: Total value wise evaluation.

EMD physical original

Upload scanned EMD with online bid; submit hard copy of EMD directly to the Buyer within 5 working days of bid opening (GeM GTC), failing which bid may be treated incomplete and rejected. GeM disclaimer also notes EMD (and signed Integrity Pact, if any) may be submitted within 5 days of bid opening.

ATC certificate fields not detailed

Bid lists 'Certificate (Requested in ATC)', 'Additional Doc 1 (Requested in ATC)' and 'Additional Doc 2 (Requested in ATC)', but the uploaded ATC/spec sheets only contain street-light BOQ/specs and do not name or attach prescribed certificate formats.

• Bidders should treat the three ATC-labelled document slots as mandatory upload fields on GeM and seek buyer clarification if specific certificate names are unclear before bid end.

No corrigendum / addendum issued

No corrigendum or addendum documents are present in the tender pack; original bid values dated 29-08-2026 continue to apply.

• Final key values as published: Bid End 09-09-2026 11:00:00; Bid Opening 09-09-2026 11:30:00; Bid validity 30 days from end date; Estimated value INR 16,52,600; EMD INR 16,526; ePBG Required No; Contract Period 1 Month; ATC quantity direction 250 NOS.

Street-light quantity 250 vs 400

Buyer ATC text and Scope-of-work sheet specify 250 LED street lights (with matching accessories), while Details-of-premise file lists 400 LED street lights (and scaled pipes/clamps). Cable remains 2400 mtr in both.

• 250-set: LED 250, GI Pipe 250, Clamps 500, Cable 2400 mtr (1788017882.pdf and light_*.pdf).
• 400-set: LED 400, GI Pipe 400, Clamps 800, Cable 2400 mtr (1788017893.pdf labelled as Details of the premise).
• ATC free-text expressly says participate as per ATC document 250 NOS — that is the quantity direction bidders are told to follow, but the 400-qty premise file remains unreconciled and creates pricing/scope risk until buyer clarifies.
• Cable not scaled with lamp quantity (2400 mtr for both 250 and 400) is a further internal inconsistency.

Service category vs goods-like supply scope

Bid is created under Facility Management Services (lump-sum service) with service component 'ISTALLATION OF STREET LIGHT', while ATC/scope is essentially supply of LED lights and accessories with warranty — i.e. goods supply packaged as a service bid.

• GeM disclaimer states that procurement of Goods by creating a Service bid (and vice-versa) can render bid & resultant contract null & void and GeM may cancel the bid.
• This is a structural category risk for bidders relying on award stability.

Preferred brand list vs GeM anti-brand ATC rule

Spec sheets list preferred makes (Havells, Philips, Sturlite, Surya, Crompton or equivalent) while GeM disclaimer treats mandating specific Brand/Make/Model (except PAC/Single Bid) as a nullifying ATC practice.

• Wording is 'Preferred make ... or its equivalent', which softens a hard mandate, but still creates evaluation ambiguity on brand acceptance.

Confirm final BOQ quantity (250 vs 400)

Ask buyer to confirm in writing whether the contractual quantity is 250 sets (ATC text + scope sheet) or 400 sets (premise file), and whether cable length remains 2400 mtr.

• Material to bid/no-bid and unit pricing under lumpsum FMS category.
• Also confirm whether clamps 500 vs 800 and GI pipes 250 vs 400 follow the same ruling.

Define ATC Certificate / Additional Doc 1 / Additional Doc 2

Request exact list of documents expected under Certificate, Additional Doc 1 and Additional Doc 2 fields, since ATC PDFs only contain specifications.

• Failure to upload the intended certificates is a common GeM technical-rejection cause.

Clarify installation vs pure supply and site responsibilities

Confirm whether scope is supply-only or full installation on existing poles at Nagar Parishad Gumla, who provides poles/power tapping/civil works, and what constitutes SDAC completion within the 1-month contract period.

• Also ask for approved clamp drawing / pole interface details referenced but not attached.

Warranty security without ePBG

With ePBG Required = No but minimum 2-year product warranty, ask how warranty obligations will be enforced (retention, undertaking, post-contract claims) and whether any other security will be sought at award.

Category validity risk (goods via service bid)

Seek buyer confirmation that creating this street-light supply/installation under Facility Management Services is intentional and will not be cancelled under GeM disclaimer against goods-via-service bids.

Quantity ambiguity (250 vs 400) and lumpsum pricing risk

Conflicting BOQs can cause under/over-pricing of a lumpsum bid; ATC text points to 250 but premise file still shows 400.

Very short contract period

Contract Period is only 1 Month for supply + installation of 250 street lights at Gumla, creating high delivery/LD exposure.

• GeM GTC LD: 0.5% of contract value of delayed quantity per week or part week, capped at 5% generally, and up to 10% for inordinate delay (>25% of completion period).

Liquidated damages (GeM GTC)

Delay LD @ 0.5% of contract value of delayed quantity per week or part week, until actual delivery/performance; pre-estimated damages not exceeding 5% of total contract value; for inordinate delay, maximum deduction 10%.

Payment timing and working-capital risk

Payment only within 45 days after SDAC + online bill submission (slower than default GeM 10-day GTC timeline).

Consumables / materials inclusive; 2-year warranty with no ePBG

All consumables/materials are inclusive in contract cost; minimum 2-year warranty from supply date while ePBG is not required — warranty claims may be hard to backstop and material cost risk sits fully with bidder.

Option clause ±25% quantity/duration

Buyer can increase or decrease quantity/duration up to 25% at contract issue (increase only after issue); lumpsum scope/value may increase up to 25% with service provider consent — capacity and price contingency needed.

GeM structural / cancellation risks

Possible GeM nullification risk if treated as goods procured via service bid; preferred-brand language; missing named ATC certificates; uploaded bidder documents visible to competitors.

Dispute-resolution posture

Arbitration Clause: No; Mediation Clause: No — limited contractual ADR avenues beyond GeM/GTC mechanisms.

EMD forfeiture and hard-copy timing

EMD can be forfeited for withdrawal/modification within validity, false documents, or failure to furnish performance security if later required; late physical EMD may cause rejection.

Labour-law compliance burden

Full labour-code / legacy labour-law compliance is on the service provider; non-compliance is contractual breach.

Buying organisation / office

Ministry/State: Jharkhand; Department: Revenue Registration And Land Reforms Department Jharkhand; Organisation: Registration Department; Office: Gumla.

Buyer / grievance emails

HOD grievance redressal Email: [email protected]; Buyer Email: [email protected].

Consignee / reporting officer and site address

Consignee/Reporting Officer: Manish Kumar; Address: 835207, Palkot Road Near BSNL Exchange Nagar Parishad Gumla.

EMD / security beneficiary

Beneficiary for EMD/performance security: Executive Officer Nagar parishad Gumla (Manish Kumar), Gumla, Revenue Registration and Land Reforms Department Jharkhand, Registration Department. Advisory Bank: State Bank of India.

• Physical EMD hard copy (per GeM GTC) is to be submitted directly to the Buyer within 5 working days of bid opening; no separate postal address beyond the Nagar Parishad Gumla consignee/office particulars is printed for courier of originals.