Facility Management Services, Robotics Suction Cum Jetting

Publication / bid start

Bid document dated 13-08-2026; ATC sets download start 13-08-2026 04:00 PM and upload start 13-08-2026 04:30 PM.

• No corrigendum changes these dates.
• GeM Bid Number GEM/2026/B/7915940.

Bid submission deadline

Bid End Date/Time is 27-08-2026 14:00:00 (ATC: upload last date 27-08-2026 02:00 PM).

• Auto-extension: minimum 3 bids required to disable automatic extension; otherwise bid may auto-extend by 3 days, max 1 auto-extension.
• No pre-bid / clarification meeting deadline is stated in the tender documents.

Bid opening

GeM bid opening is 27-08-2026 14:30:00; ATC states technical bid after approval and financial bid after technical evaluation.

• Two Packet Bid; technical clarifications allowed within 2 days during technical evaluation.

Bid offer validity

Bid Offer Validity is 180 days from the bid end date.

• Per GeM GTC, Bid Security should be valid for 45 days beyond bid validity.

Contract / delivery timelines

Contract period is 3 Year(s); supply, installation, training and start of O&M must be completed within 30 days of work order.

• O&M of the robotic manhole cleaning machines continues for 3 years after supply.

Estimated bid / tender value

Estimated Bid Value is INR 4,38,47,712 (inclusive of all taxes), split as supply INR 2,24,79,000 and 3-year O&M INR 2,13,68,712.

• Evaluation Method: Total value wise evaluation.
• Estimated value is stated for guidance on EMD and eligibility only, not as a price to quote.

EMD / bid security

EMD is INR 8,80,000; ATC requires it as FDR pledged to महाप्रबन्धक, जलकल विभाग, नगर निगम बरेली and uploaded with the bid.

• Beneficiary on GeM bid: General Manager Jalkal, Nagar Nigam Bareilly.
• Advisory Bank: State Bank of India.
• GeM bid also states EMD may be accepted as a surety bond; ATC specifically mandates FDR form.
• GeM GTC forms of Bid Security include Insurance Surety Bond, DD, FDR, Banker's Cheque, Bank Guarantee or online payment; validity should be 45 days beyond bid validity.
• After technical acceptance, original FDR must be deposited and remains pledged with the department for 3 years (ATC cl.7).
• GeM bid EMD exemption note applies under GeM GTC for eligible categories; ATC cl.3 also allows UP MSME/Startup relief as per GO 23/2022 dated 29.06.2022 (see contradictions).

Tender / bid document fee

No tender fee or bid participation fee is specified; GeM disclaimer bars asking for tender/bid participation fee.

Performance security

GeM bid shows ePBG Required: No, but ATC requires successful bidder to deposit an additional 8% FDR of the accepted tender amount in favour of महाप्रबन्धक, जलकल विभाग, नगर निगम बरेली, over and above the 2% EMD FDR.

• GeM GTC default performance security is up to 5% (GFR 3%–5%), valid for 2 months beyond completion of all contractual obligations including warranty, to be submitted within 15 days of award; payments due only after verification.
• ATC 8% FDR requirement conflicts with ePBG=No and with GTC 3–5% band (see contradictions).

Payment terms

No tender-specific payment schedule is written in the ATC; GeM GTC services payments are monthly within 10 days of SDAC and online bills, unless STC/ATC specify otherwise.

• For goods portion under GTC: 100% within 10 days of CRAC and online bills.
• Consumables/materials are to be provided by the service provider and are inclusive in contract cost.
• ATC allows department to withhold payment for delay in the 30-day supply/start timeline.

Reverse auction commercial process

Bid to RA is enabled among the first 50% lowest-priced technically qualified bidders.

• MSE Purchase Preference: No.
• Bid splitting not applied.

Who may bid

ATC invites manufacturers / authorised firms via GeM for supply of 2 robotic 4-in-1 units with portable automatic robotic grabber and monitoring application, plus 3-year O&M.

• Office: Bareilley Nagar Nigam under Urban Development Department Uttar Pradesh.

Financial turnover

Minimum average annual turnover of the bidder for 3 years is 219 Lakh; verified by buyer at technical evaluation.

• Documentary evidence: certified audited balance sheets or CA/Cost Accountant turnover certificate for the relevant periods; if firm is less than 3 years old, average of completed financial years after constitution is taken.
• ATC additionally states bidder past-3-year turnover of 50% of bid value OR OEM turnover of 400% of bid value, with CA P&L, audited balance sheet and ITR to be uploaded.
• MSE and Startup relaxation for Years of Experience and Turnover on GeM bid: No.

Past experience / similar work

3 years past experience of same/similar service is required, with GeM standard similar-work value thresholds of 40%/50%/80% of estimated cost.

• GeM bid: experience ending month of March prior to bid opening of providing similar services to any Central/State Govt Organisation/PSU; upload relevant contracts/orders for each financial year.
• Past Experience of Similar Services: last three years (current FY and last three FYs ending March prior to bid opening): (i) three similar completed services ≥40% of estimated cost; or (ii) two ≥50%; or (iii) one ≥80%.
• ATC restates experience certificate of 1 work @80% / 2 @50% / 3 @40% of estimate amount in any government, semi-government or local body within past 3 years, with work order and completion certificate or CRC.
• No MSE/Startup experience relaxation on the GeM bid fields.

Registrations, solvency and character

Mandatory uploads include GST, PAN, Aadhaar, solvency certificate of minimum ₹50.00 Lac, and character certificate from competent authority.

• Firm must display e-mail ID and mobile number.
• OEM Authorization Certificate and OEM Annual Turnover are listed as documents required from seller on the GeM bid.

Debarment / blacklisting and litigation affidavit

Bidder must submit a Rs 100 stamp-paper affidavit that the firm is not debarred/blacklisted in any government department and that no criminal/civil case is registered or pending against the firm/bidder.

• Separate Rs 100 stamp declaration that the EMD FDR is not used in any other work and that all bid documents are true and correct.

Land-border registration

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26).

• False declaration / non-compliance is ground for immediate termination and legal action.

Consortium / JV

No consortium, joint venture, lead-member or equity rules are stated in the bid or ATC.

Post-award local office condition

Successful lowest bidder must establish an office within Nagar Nigam Bareilly limits.

What is procured

Lump-sum Facility Management Services package: supply & delivery of 2 Nos Robotics 4-in-1 Suction Cum Jetting with Portable Automatic Robotics Grabber and Monitoring Application, plus Operation and Maintenance (labour and T&P) for 3 years.

• Funded under 15th Finance Commission as per ATC notice.
• Quantity on GeM consignee table: Project / Lumpsum Based (1 package).
• Consumables to be provided by service provider (inclusive in contract cost).

Location / consignee

Delivery and reporting at Nagar Nigam Bareilly, PIN 243001; consignee/reporting officer Ajit Singh.

• Type of Premises: Nagar Nigam Bareilly.
• GeM GTC default delivery basis is Free Delivery at Site including loading/unloading.

Machine technical scope (4-in-1 unit)

Each unit is a vehicle-mounted high-pressure jetting + sludge suction + sludge stirring + sludge blowback system with 2000 L sludge tank, 2000 L water tank (4000 L total), on TATA/Ashok Leyland/Mahindra or equivalent chassis.

• Jetting: imported Pratissoli or equivalent triplex plunger pump, min 100 Lpm @ 140 Bar; jetting hose min 12 mm x 60 m; hand gun 250 Bar; washing hose 6 mm x 10 m.
• Suction: Jurop or equivalent vacuum pump min 486 cum/hr (8100 LPM), max continuous vacuum 60%; suction hose 75 mm x 15 m (Dutron or equivalent).
• Tank construction 5 mm cylindrical with internal baffle; ball valves; manual screw-type door locking.

Portable automatic robotic grabber

Portable automatic robotic grabbing unit for desludging with manual and auto-clean modes, multi-camera UI, grab capacity 14–17 litres, independent hydraulic power pack (not PTO-coupled).

• Operating weight not less than 1 tonne; max dimensions Length 1750±50 mm, Width 1550±50 mm, Height 2350±50 mm; towable four-wheel chassis.
• UI: min 12-inch Full HD IPS display; ≥3 IP68 cameras + 1 underwater camera (min 10 m waterproof); hazardous gas indications.
• Hydraulic pack ~80–120 bar, ~11 LPM, ~60 L oil tank; genset min 0.75 kVA 230 V 50 Hz; LED work lights.

Monitoring application / software

Android mobile application for work monitoring and report generation (min. 1 year subscription) plus sludge-level monitoring sensors integrated with the suction unit.

• Features include QR/product ID scanning, odometer and staff photos, geo-tagged cleaning logs, real-time litres collected and tank fill progress bar, dashboard/map/reports with role-based access.

O&M obligations during 3 years

Successful bidder must operate and maintain the machines for 3 years including labour, fuel, repairs and other expenses, trained operators, insurance, fitness, spares and 48-hour fault rectification.

• Provide trained operators, technical staff, safety equipment, tool kit and servicing equipment.
• Maintain insurance, vehicle fitness, regular servicing, inspections, repairs, spare parts availability and technical support throughout O&M.
• Any technical fault to be rectified within maximum 48 hours; downtime liability and damage compensation on the bidder.
• Staff wages as per labour department norms; accident insurance of Rs 30.00 lakh per staff as per GO 73/9-1-2024-1780254 dated 16.01.2024, kept valid for O&M period.
• Machines must be kept fully operational till end of O&M period.
• Buyer option clause: quantity/duration may change up to 50% at award; after issue, only increase up to 50%; for lumpsum services, scope/value increase up to 50% with service provider consent.

Completion timeline

Supply, installation, training and start of operations must be completed within 30 days from date of work order.

Submission mode and portal

Online two-packet bid on GeM portal; documents listed by buyer must be uploaded with the bid, else tender will not be considered.

• Bid Number GEM/2026/B/7915940.
• Only technical-qualified bidders' financial bids are opened.
• Documents uploaded by bidders are not shown to other bidders.
• Buyer text ATC: Supply and O&M terms and conditions as per attached RFP/ATC.

Physical originals

After technical bid acceptance, original EMD FDR must be deposited; it remains pledged with the department for 3 years.

• GeM GTC also requires hard copy of Bid Security to Buyer within 5 working days of bid opening, failing which bid may be rejected.
• GeM disclaimer treats as null & void any ATC mandating physical document submission as a pre-requisite to qualify bidders (tension with original-FDR requirement — see contradictions).

Signing / attestation rules

Aadhaar and PAN must be self-attested; two declarations/affidavits are required on Rs 100 stamp paper (scanned copies uploaded).

• No separate digital-signature class is specified beyond standard GeM seller DSC/login process.

No corrigendum / addendum found

The tender folder contains no corrigendum or addendum; all dates, amounts and conditions stand as in the original GeM bid dated 13-08-2026 and ATC letter dated 12/08/26.

• Final applicable snapshot: Bid end 27-08-2026 14:00; bid open 27-08-2026 14:30; validity 180 days; estimated value INR 4,38,47,712; EMD INR 8,80,000; contract 3 years; supply/start within 30 days of work order.

Performance security: ePBG No vs ATC 8% FDR

GeM bid ePBG field is 'Required: No', but ATC clause 8 mandates an additional 8% FDR of accepted tender amount; GeM GTC also caps performance security at about 3–5%.

• Bidder should clarify with buyer before pricing cash-lock; ATC is buyer-added and may still be enforced locally despite ePBG=No.
• GeM disclaimer says buyer ATC clauses contravening bid-detail ePBG section can render bid/contract null & void, unless allowed by GTC.

EMD instrument: surety bond vs FDR-only ATC

GeM bid says EMD shall also be accepted as surety bond and GTC allows multiple instruments, while ATC specifically requires Rs 8,80,000 FDR pledged to GM Jalkal.

• Safest compliance path on this buyer ATC is FDR in the named beneficiary; confirm if GeM online/surety options will be accepted.

MSE/Startup relaxation: GeM No vs ATC UP GO exemption

GeM bid fields set MSE and Startup relaxation for experience and turnover to No, but ATC clause 3 grants rule-based relief to UP-established MSMEs and Startups under GO 23/2022 dated 29.06.2022.

• EMD exemption under GeM GTC for MSEs/Startups may also interact with state-buyer ATC rights to still collect EMD from MSEs.
• Seek written clarification before relying on any exemption.

Bid opening timing: fixed GeM clock vs ATC 'after approval'

GeM shows Bid Opening 27-08-2026 14:30:00, while ATC says technical bid opening after approval and financial after technical evaluation.

• Practically treat GeM portal clock as the electronic opening trigger; financial remains second packet after technical qualification.

EMD retention period vs GeM refund timeline

ATC keeps the EMD FDR pledged for 3 years after technical acceptance, whereas GeM GTC returns successful bidder EMD within 15 days after receipt of Performance Security/e-PBG.

• This is a material working-capital risk if buyer enforces 3-year retention of the 2% FDR in addition to 8% performance FDR.

Physical FDR as qualification step vs GeM null-void rule

ATC requires original FDR after technical acceptance; GeM disclaimer says mandating physical documents as a pre-requisite to qualify bidders makes bid/contract null & void.

• Still expect buyer to demand original FDR operationally; non-submission risk remains high.

Confirm final performance security instrument and quantum

Ask buyer to confirm whether ePBG is truly not required and whether ATC 8% FDR (+ 2% EMD FDR for 3 years) will still be enforced.

• Material to bid cash flow: combined security could be ~10% locked for multi-year period.
• Also ask validity end-date and refund trigger for both FDRs.

Payment break-up for supply vs 3-year O&M

No ATC payment schedule states whether supply value is paid on delivery/acceptance and O&M monthly, or entire lumpsum is paid otherwise.

• Critical for pricing working capital, GST invoicing and milestone risk on a combined goods+services GeM service bid.

Whether 30-day delivery is firm for fully built robotic units

Confirm if 30 days from work order for supply, installation, training and operations start is absolute, including chassis build and imported pump/robot components.

• Also ask LD/penalty formula the department will apply beyond generic GeM LD, since ATC only says 'as per rules'.

MSE/Startup exemption scope

Clarify whether UP MSME/Startup GO relief overrides GeM fields showing No relaxation on experience/turnover and how EMD exemption will be treated.

Definition of similar work and OEM path

Seek written definition of 'similar service' (robotic manhole cleaning only vs any sewer suction/jetting O&M) and whether non-OEM authorised assemblers can bid if manufacturer authorisation is uploaded.

• Also confirm if OEM turnover 400% path can replace bidder 50%/219 Lakh turnover entirely.

Monitoring app subscription beyond year 1

ATC requires min. 1 year mobile-app subscription while O&M is 3 years — confirm who bears app/license cost for years 2–3 and data ownership/handover.

Very tight 30-day mobilisation

Full supply, installation, training and O&M start within 30 days of work order is aggressive for vehicle-mounted imported-component robotic systems.

• ATC allows penalty, payment hold or contract cancellation for delay; bidder bears all department loss/inconvenience.

Heavy multi-year security lock-in

2% EMD FDR retained 3 years plus additional 8% performance FDR creates large cash blockage relative to GeM ePBG=No and GTC 3–5% norms.

• Payments become due only after performance security receipt/verification under GTC if performance security is taken.

48-hour uptime / fault rectification liability

Any technical fault during O&M must be fixed within 48 hours; all downtime liability and damage compensation sits on the bidder.

• Bidder also carries fuel, repairs, spares, insurance, fitness and staffing cost for full 3 years inside the lumpsum.

GeM liquidated damages exposure

Under GeM GTC, delay LD is 0.5% of delayed quantity contract value per week (or part), capped generally at 5% and up to 10% for inordinate delay.

• Delivery period is essence of contract under GTC.

Specification non-conformance risk

If supplied machines are against specification, bidder is responsible for all resulting damage to Nagar Nigam Bareilly.

• Highly detailed make-or-equivalent specs (Pratissoli, Jurop, Italian hand gun, dimensional tolerances) raise rejection risk if equivalents are disputed.

One-sided acceptance and 50% option

Municipal Commissioner may accept/reject any tender without assigning reason; buyer can vary quantity/duration up to 50%.

• For lumpsum services, scope/value may increase up to 50% with service provider consent.
• Arbitration and Mediation clauses on GeM bid are both No.

Labour, insurance and statutory compliance burden

Bidder must pay staff as per labour norms, keep Rs 30 lakh accident insurance per O&M staff, and comply with all labour codes; non-compliance is contract breach.

• Local Bareilly office must be established by successful bidder.

Unclear commercial structure on mixed supply + O&M service bid

Package is floated as Facility Management Services lumpsum on GeM, but majority first milestone is capital equipment supply; payment phasing is not defined in ATC.

• Consumables inclusive shifts operating-cost inflation risk to bidder for 3 years.

Inviting authority / office

Jal Kal Department, Nagar Nigam Bareilly (Urban Development Department, Uttar Pradesh); GeM office name Bareilley Nagar Nigam.

• ATC letter No. 287 /ज0क0/स0अ0/2026-27 dated 12/08/26 from Assistant Engineer (Jal), Jal Kal Department.
• ATC signed block also shows महाप्रबन्धक (जल), लेखाधिकारी, अपर नगर आयुक्त.

GeM / grievance email contacts

HOD grievance email [email protected]; Buyer email [email protected].

• Representations against ATC/bid clauses via GeM Seller dashboard Representation window; ATC grievances to be raised with buyer organisation, not GeM.

Consignee / reporting officer and site address

Consignee/Reporting Officer: Ajit Singh; Address: 243001, Nagar Nigam Bareilly.

• This is the delivery/reporting address on the GeM consignee table.

EMD / security beneficiary (not a bank account)

Financial instruments are to favour General Manager Jalkal / महाप्रबन्धक, जलकल विभाग, नगर निगम बरेली.

• Physical original FDR is to be deposited with the department after technical acceptance (address beyond Nagar Nigam Bareilly not further particularised).