Publication / download start
RFP download/start date is 11.08.2026 at 1.00 PM on the Telangana e-Procurement portal.
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FARM MECHANIZATION
Agriculture & Cooperative Department · Telangana725032
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
11 Aug 2026
24 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFP download/start date is 11.08.2026 at 1.00 PM on the Telangana e-Procurement portal.
Pre-bid meeting was held on 13.08.2026 at 12.00 Noon at HACA Office; Corrigendum amendments flow from that meeting.
Online bid submission deadline is 24.08.2026 up to 5.00 PM (extended by Corrigendum from 17.08.2026 up to 5:00 PM).
Technical Bid opens on 25.08.2026 at 1.00 PM; Financial Bid opens on 29.08.2026 at 3.00 PM (both amended by Corrigendum).
Agreement period is indicated as from ____08.2026 to ___08.2027 from the date of signing (about one year); no separate bid-validity period is stated.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No estimated cost / tender value is stated in the RFP.
Non-refundable processing fee of Rs. 11,800.00 (including GST) by DD in favour of Managing Director, HACA Ltd., Hyderabad, payable at Hyderabad.
First-time bidders pay Rs. 1,00,000.00 by DD as Registration/Empanelment Charges (stated non-refundable). Corrigendum reduces Empanelment Fees to Rs. 50,000/- for bidders with eligible valid MSME Certificate. Checklist also labels Rs 1,00,000/- as 'EMD FEE'.
Bidder shall submit a Bank Guarantee equal to 3% of the estimated value of the business expected under SMAM Scheme.
Farmer/beneficiary pays the full cost of implements to the manufacturer/dealer at purchase; eligible subsidy is paid later to the farmer by DBT. Supplier bears transport, loading/unloading and demonstration costs.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidders shall be manufacturers of the machinery proposed; authorized dealers of manufacturing firms may also participate with manufacturer attestation.
Must have a fully equipped workshop with sufficient skilled technical personnel to manufacture to prescribed specifications and provide after-sales service for 1 year.
Valid GST Registration Certificate and valid PAN Number are required; manufacturing license (and import license/authorization if importer) to be enclosed.
Submit work orders issued in the name of the manufacturer by any Government agencies/Municipalities/Corporations/Organizations during any of the last 3 financial years (checklist: for the quoted products).
Submit ITRs for last three years and minimum Annual Turnover of Rs. 20.00 Lakhs in any one of the last 3 financial years, CA-certified (reduced by Corrigendum from Rs. 50.00 Lakhs).
Manufacturer must submit commercial test reports issued by GOI institutes along with relevant license for models & specifications proposed; supplies must conform to CTR of FMTTI/authorized centers under ICAR/SAUs/State/Central Governments.
Firms with criminal cases are ineligible. Annexure-II/III require declaration of no blacklisting/debarment/penalization and no pending inquiry for criminal/corrupt/fraudulent practices.
Manufacturers must indicate dealers/service centres; dealers should have TIN/GST/PAN. Supply capability across Telangana districts is to be indicated.
No consortium or JV rules are set out. Annexure-I allows Registered Company, Sole proprietorship, Partnership firm, or Private Limited Company status disclosures.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
E-tender rate-contract empanelment of manufacturers for supply of farm implements & farm agriculture machinery under SMAM scheme during 2026-27 in the districts of Telangana.
37 equipment items across 7 groups: Land Development & Tillage; Sowing/Planting & Fertigation; Inter cultivation; Plant Protection; Harvesting & Threshing; Post Harvest; Crop Residue Management.
Corrigendum amends four item specifications: Power Tiller diesel engine to air cooled, rated power 8 to 16 HP; Electric Tiller/Weeder motor 1 to 5 HP; Item III Sl.18 renamed/treated as Tractor Operated Slasher; Item IV.Sl.22 becomes Tractor Operated Boom Sprayers and Tractor Operated Sprayer with lances 1 to 3 Nos.
Supply to all 33 districts of Telangana as indented by HACA; ordered material must reach consignee at mandal level in good condition.
Supply within 21 days of purchase order; 1-year warranty from supply; demonstration and beneficiary education before UC; UC within one week after delivery; operational/maintenance manuals to beneficiary and two copies to HACA.
Items must match approved specifications (Annexure-IX/spec table) and submitted CTRs; unique laser-cut identification code and labelling plate required; random HACA inspection allowed; quality/quantity responsibility lies solely with supplier.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit through Telangana e-Procurement e-tender: upload signed RFP schedule and requisite documents; also submit hard copies with DDs physically at O/o MD, HACA Ltd., Hyderabad.
Sign every page of schedules and additional documents; Annexure-II and Annexure-III on Rs.100/- non-judicial stamp paper to be notarised; Annexure-I copies attested; produce originals at technical verification.
Technical qualification first; Price Quote of only qualified bidders opened with intimation; negotiations may be held by Technical Committee; authorized person needs firm authorization letter.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Single corrigendum issued after Pre-Bid Meeting held on 13.08.2026 at HACA Office; signed by Managing Director, HACA Ltd., Hyd.
One-time extension: bid submission 17.08.2026 → 24.08.2026 up to 5.00 PM; Technical Bid opening 18.08.2026 03.00 PM → 25.08.2026 1.00 PM; Financial Bid opening 19.08.2026 12.00 Noon → 29.08.2026 3.00 PM.
Empanelment Fees reduced from Rs. 1,00,000/- to Rs. 50,000/- for those having eligible Valid MSME Certificate.
Minimum Annual Turnover reduced from Rs. 50.00 Lakhs to Rs. 20.00 Lakhs.
Four equipment specification lines amended (Power Tiller; Electric Tiller/Weeder; Grass/Weed Slasher → Tractor Operated Slasher; Tractor Mounted Boom Sprayer → two tractor-operated sprayer variants).
Final operative values after Corrigendum 1: start 11.08.2026 1.00 PM; pre-bid 13.08.2026 held; submission 24.08.2026 to 5.00 PM; tech open 25.08.2026 1.00 PM; finance open 29.08.2026 3.00 PM; turnover Rs. 20.00 Lakhs; empanelment fee Rs. 1,00,000 (Rs. 50,000 with valid MSME); processing fee Rs. 11,800 unchanged; specs as amended for items 1,2,18,22; other original RFP terms continue unless superseded.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Corrigendum extends online tender date to 24.08.2026, but original instruction still requires hard copies and DDs at O/o MD, HACA by 18.08.2026 11:00 AM — earlier than the extended online deadline and not amended in the corrigendum.
Eligibility note calls Rs. 1,00,000 non-refundable Registration/Empanelment Charges, while checklist calls the same amount 'EMD FEE'; general terms also provide for EMD forfeiture.
Eligibility required Rs. 50.00 Lakhs (amended to Rs. 20.00 Lakhs), but checklist still says 'two crores turn over in any one year'.
Eligible conditions require bidders to be manufacturers, yet general terms expressly allow authorized dealers with manufacturer attestation.
Annexure-II undertaking refers to farm implementation, machinery, PP equipment, water carrying pipe and diesel/electric pump sets, but the RFP equipment list/spec table does not include water-carrying pipes or pump sets.
General terms cite Annexure-V for dealer attestation letter, but printed Annexure-V is 'PRICE QUOTE DECLARATION'.
Terms require conformity with Annexure-IX specifications, while detailed specifications appear as a table after Annexure-I without an 'Annexure-IX' heading in the document text.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask HACA whether hard copies + DDs must still reach O/o MD by 18.08.2026 11:00 AM or stand extended in line with 24.08.2026 online submission / 25.08.2026 tech opening.
Seek written clarification whether the Rs. 1 lakh DD is non-refundable empanelment fee, refundable EMD, or both, and how forfeiture clauses operate; also confirm MSME Rs. 50,000 applies only to first-time applicants and whether already-empaneled firms pay any fee.
Confirm that CA-certified minimum turnover is Rs. 20.00 Lakhs (corrigendum) and that checklist 'two crores' is withdrawn/erroneous.
Ask how 'estimated value of the business expected under SMAM Scheme' is fixed for the 3% BG, when BG must be submitted (with bid vs after LOA/agreement), acceptable BG format/validity, and whether it replaces or is additional to the Rs. 1 lakh DD.
Clarify whether an authorized dealer is empaneled in its own name or only the manufacturer, and what documents suffice beyond the attestation letter given Annexure-V mismatch.
Confirm manufacturer receives 100% from farmer only (no HACA payment), obligations if farmer defaults/subsidy delayed, and whether refusal/inability to supply any of 33 districts triggers blacklisting/BG or EMD loss.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Failure to supply within 21 days of PO leads to EMD forfeiture and further action — tight for pan-state mandal delivery.
Rates fixed for agreement period (~Aug 2026–Aug 2027); failure to supply due to price variation attracts blacklisting from Telangana Govt subsidy tenders/business for minimum 3 years.
Empaneled firm/dealer blacklisted for technical irregularities, financial fraud or terms violations can be barred for next 10 years; corrupt/fraudulent practice can cancel agreement and forfeit EMD; criminal cases bar participation.
Supplier bears transport, loading/unloading, demonstration; must deliver to mandal level across all 33 districts; quality/quantity (misbranding/underweight) responsibility solely on supplier; random inspection by HACA.
Manufacturer/dealer is paid full machine cost by farmer at purchase; subsidy goes to farmer by DBT — HACA indent does not itself create a guaranteed departmental payment stream.
3% BG on unspecified 'expected business' can be open-ended; Rs. 1 lakh may be non-refundable yet also treated as forfeitable EMD — cash-lock and worst-case double characterization risk.
HACA may accept/reject any/all bids or change procurement mode without assigning reason; disputes go to MD arbitration then only Hyderabad courts.
Unamended physical submission date, mandatory model numbers, notarised stamp-paper declarations, and CTR/spec conformity (including corrigendum spec changes) are easy pass/fail rejects.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
The Hyderabad Agricultural Cooperative Association Limited (HACA Ltd.), 5-10-193, 2nd Floor, HACA Bhavan, Opp: Public Gardens, Hyderabad-04.
Sri G. Narsing Rao, Business Manager; phone 8096502937; email [email protected].
Hard copies and DDs to be submitted at O/o MD, HACA Ltd., Hyderabad (same HACA Bhavan office).
Managing Director, HACA Ltd., Hyderabad is signing authority on corrigendum and the named arbitrator; court jurisdiction Hyderabad only.