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Repair, Maintenance and rectification works of Fire water storage sump, Fire hydrant system, Borewell and pumping arrangements installed at Aavin Illam, Head office, Nandanam, Chennai
Tamilnadu Co-op Milk Producers Federation Ltd. · Chennai, Tamil Nadu2026_TCMPF_687126_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
20 Jul 2026
5 Aug 2026
₹5.0 L
₹2,500
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender documents are available from 20.07.2026; online Technical and Financial Bids close on 05.08.2026 at 4.00 PM; Part I Technical Bid opens on 06.08.2026 at 11.00 AM. The Financial Bid opening date will be notified only to eligible bidders through the portal and registered e-mail.
The offer must remain valid for acceptance for 120 days from the date of opening of Part I Technical Bid (06.08.2026).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated tender value is Rs. 4.95 Lakhs. Tender documents are downloadable free of cost.
EMD is Rs.2,500/-, non-interest-bearing. Clause 4.2 permits online payment through the e-tender portal or a valid Bank Guarantee; no EMD/BG validity or claim period is specified. Other modes are not accepted.
The successful bidder must furnish a Security Deposit equal to 1% of the order value by Demand Draft from an Indian Nationalized Bank or Scheduled Bank, in favour of Managing Director, TCMPF Ltd, payable at Chennai, within 15 days from acceptance. EMD is adjusted against it; no exemption applies.
Rates are firm, in INR, and inclusive of material, GST/IGST, labour, freight, packing, loading, unloading and other charges. Payment of 100% is released only after satisfactory completion of supply and commissioning.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
The bidder must have been in the relevant activity for not less than one year and submit supporting evidence with the Technical Bid.
Minimum annual sales turnover must be 50% of the tender estimated value in financial year 2025-26, supported by a relevant financial document/turnover certificate.
The bidder must furnish GST certificate, PAN card, and Certificate of Incorporation or Udyam Certificate. Absence of GSTIN and PAN makes the offer liable to rejection.
Every bidder must provide evidence of EMD payment or valid exemption. For exemption, an eligible Tamil Nadu Udyam/NSIC registration must cover the activity and the major activity must be servicing of fire hydrant system; outside-Tamil Nadu firms cannot claim exemption.
Offers from a blacklisted firm or contractor are liable to rejection. The bidder must declare that the firm, agency, company, associates and predecessor in interest have never been blacklisted by any Government Department, autonomous body or Government undertaking; bogus or false documents cause summary rejection.
The tender documents state no consortium or joint-venture eligibility, structure, member limit or equity requirement.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Repair, maintenance and rectification of the fire-water storage sump, fire hydrant system, borewell and pumping arrangements at Aavin Illam, Head Office, Nandanam, Chennai.
Dewater, desilt and clean the approximately 1,50,000-litre fire-water sump; clean walls/floor by pressure jet, brushes and approved methods; whitewash where required; dispose of waste; and provide all labour, tools, pumps and consumables. Replace the damaged access frame/plate with SS 304 angle framing and 4 mm SS 304 chequered plate.
Replace damaged/leaking 3-inch GI pipe sections at the 2nd Floor, 4th Floor and terrace; fabricate, weld, align and support new sections; service and align fire-water pumps; service butterfly valves; hydro-test the firefighting line from 1st to 9th Floor, arrest identified leaks, retest and commission.
Lower the borewell water level, remove sludge by compressor, clean the borewell bottom and dispose of deposits; replace the worn/leaking delivery pipeline with 1-inch UPVC pipe, fittings and brass foot valve; complete civil supports/alignment; and replace the damaged GI earth flat with cable-tray supports, terminations and continuity testing.
The schedule specifies 18 material lines, including 6 m of 3-inch GI C-class pipe, 12 m of 75 MS channel, 60 m of 1-inch UPVC pipe, 18 m of 3 mm x 40 mm SS 304 angle, 3.5 sq. m of 4 mm SS 304 chequered plate, 6 m of 50 x 150 mm cable tray and 35 m of 3 x 25 mm earth flat, plus listed flanges, bends, reducer, clamps, fittings, foot valve and hose.
Commencement is required within 7 days from receipt of the work order, and completion within 7 days from receipt of the acceptance order. The differing trigger documents create an ambiguity that should be resolved before mobilization.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online at https://tntenders.gov.in in Part-A Technical Bid and Part-B Financial Bid. Only technically qualified bidders proceed to Financial Bid opening; no physical-original submission is prescribed in the tender documents.
Tender documents must be signed and stamped with company seal; supporting documents, annexures and amendments must be signed and sealed on every page. The BOQ must be completed only in unprotected cells, saved under the unchanged filename and uploaded without modifying the template. No bidder digital-signature class is specified.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 5.1 requires not less than one year in relevant activity, while Annexure-V asks for three years and incorrectly cites clause 5.4 (which actually concerns incorporation/Udyam). The detailed eligibility clause is the more specific operative requirement, but bidders should upload the strongest available experience evidence and seek confirmation because the checklist warns of rejection for missing documents.
Clause 5.2 requires minimum annual sales turnover of 50% of estimated value specifically in FY 2025-26. Annexure-V instead asks for average annual turnover and cites clause 5.5, which actually addresses EMD proof. Clause 5.2 is the specific eligibility provision; submit FY 2025-26 evidence and seek clarification on whether any averaging period is intended.
Clause 4.2 expressly permits online payment or a valid Bank Guarantee, but clauses 7.2 and 18.2 say absence of online payment (or only exemption proof under 18.2) causes summary rejection. No priority is stated. Online payment is the lowest-risk route; obtain written confirmation before using a BG.
Annexure-V makes a Detailed Price Breakup PDF an upload item with the Financial Bid, while Annexure-III states that the L1 bidder shall furnish the complete breakup. To avoid checklist rejection, upload the breakup with the bid and be prepared to reconfirm it if selected L1.
Annexure-V lists the Commercial Bid (Annexure-III) among Technical Bid supporting documents, but Annexure-III is titled Financial Bid and the tender requires separate Technical and Financial parts. Placing price information in the Technical Bid could compromise evaluation; seek portal-specific confirmation and keep all price content in Part-B unless the authority directs otherwise.
Both periods are seven days, but commencement runs from receipt of work order while completion runs from receipt of acceptance order. If acceptance predates the work order, the completion clock could start before mobilization. Obtain a single written start/completion trigger.
The notice states an estimated value of Rs. 4.95 Lakhs, but the BOQ's sole job item shows estimated rate 0 and an addition/deduction-style price entry. The tender does not explain the base for the percentage quote. The uploaded BOQ template governs the electronic price entry, but the authority should confirm whether bidders quote a lump-sum amount or percentage against Rs. 4.95 Lakhs.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether qualifying experience is one year under clause 5.1 or three years under Annexure-V, and whether turnover is FY 2025-26 annual turnover under clause 5.2 or an average over an unstated period under Annexure-V. Also identify the exact evidence accepted for relevant activity.
Please confirm whether a Bank Guarantee is accepted despite clauses 7.2/18.2 emphasizing online payment, and prescribe the BG format, issuing-bank conditions, validity and claim period. Without confirmation, online EMD payment is safer.
Please confirm (i) whether Annexure-III belongs in Technical or Financial Bid, (ii) whether the Detailed Price Breakup PDF is required from every bidder or only L1, and (iii) whether the BOQ entry is a lump-sum price or a percentage against the Rs. 4.95 Lakhs estimate, since the BOQ estimated rate is zero.
Please state whether the seven-day completion period starts from acceptance order, work order, site handover or shutdown/access clearance, and confirm that delay attributable to TCMPF access or shutdown restrictions will extend time without LD.
Please provide a joint site-inspection/measurement mechanism and variation rates for hidden leaks, worn valve accessories and borewell sludge conditions that cannot be quantified before opening. Confirm whether quantities in clause 19 are fixed or indicative and who bears additional quantities under the firm all-inclusive price.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Work must commence within seven days of work order and be completed within seven days of acceptance order, even though the scope spans sump dewatering/cleaning, multi-floor pipeline works, borewell cleaning, fabrication, testing and commissioning. The inconsistent trigger increases delay exposure.
Delay attracts stated liquidated damages of 1% per month up to 5% of actual contract expenditure/final bill value. The same clause is headed 'FORFEITURE OF EMD' and says failure to act according to tender conditions, creating uncertainty whether EMD may also be forfeited. TCMPF may terminate all or part of the contract on seven days' written breach notice.
There is no advance or milestone payment: 100% is payable only after satisfactory completion of supply and commissioning. In addition, 1% Security Deposit is retained until six months after satisfactory completion and may be appropriated for losses, breach or sums payable.
The bidder must quote a fixed all-inclusive rate, while leak points are expressly hidden, valve accessories are replaced 'wherever required', borewell sludge conditions are uncertain, and the BOQ is only one job line. No variation/change-order mechanism is stated.
Bids can be summarily rejected for EMD noncompliance or false documents and are liable to rejection for incomplete scope, nonconformity, improper signature, blacklisting, missing annexure particulars, or missing GSTIN/PAN. Annexure-V further says missing supporting documents may cause rejection at the initial stage despite its incorrect clause references.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Managing Director, Tamilnadu Cooperative Milk Producers’ Federation Limited, Head Office, No.3A, Aavin Illam, Pasumpon Muthuramalingam Salai, Nandanam, Chennai – 600 035. Phone: 044-23464500/01/02/03/04/05.
Deputy General Manager (Engg.), Tamilnadu Cooperative Milk Producers Federation Limited, Head Office, Projects / Engineering Section, No.3A, Aavin Illam, 6th Floor, Pasumpon Muthuramalingam Salai, Nandanam, Chennai – 600 035. Phone: 044-23464500/01/02/03/04/05. Email: [email protected].