Publication / bid document date
Bid document dated 04-09-2026 (GEM/2026/B/7992315).
- No corrigendum is present in the tender pack; this date is unchanged.
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Flameproof LED Emergency Light (Q3)
Hindustan Petroleum Corporation Ltd · Yadadri Bhuvanagiri, Telangana9842091
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
4 Sept 2026
15 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 04-09-2026 (GEM/2026/B/7992315).
Pre-bid meeting is not scheduled (stated as No).
Bid End Date/Time: 12-09-2026 14:00:00.
Bid Opening Date/Time: 13-09-2026 14:00:00.
Bid Offer Validity is 65 Days from Bid End Date.
ATC requires supply within 5 weeks from PO/LOI; buyer-added text also states VALIDITY PERIOD 6 months from PO/LOI. GeM consignee screens show Delivery Days 180 — treat as conflicting (see contradictions).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No explicit estimated cost or tender value is stated in the bid documents.
EMD is Not Applicable / Required: No on GeM; NIT heading also states EMD NOT APPLICABLE.
GeM ePBG Required: No; post-award HPCL securities still apply under ATC/NIT/STC (amounts conflict — see contradictions).
Special Terms require 100% payment only after site receipt and successful minimum 90-minute backup performance test; GeM Bid Payment Timelines say within 15 days of CRAC and online bills.
MSE purchase preference Yes (price band L1+15%, up to 25% quantity); MII purchase preference No; bid splitting not applied; evaluation is total value wise; 100% on overall L1.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Average annual financial turnover during last 3 years must be at least 0.83 Lakh (Non-MSE) or 0.71 Lakh (MSE, 15% relaxation).
One similar completed work in last 7 years ending 30.06.2026 costing not less than 1.11 Lakh (Non-MSE) or 0.95 Lakh (MSE).
Bidder or its OEM must have supplied same/similar category products for 40% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt/PSU.
Bid without comprehensive technical datasheet of proposed FLP lights will be rejected; supplied lights must meet all technical, operational and statutory requirements (including PESO / Exd certifications in specs).
Bidder must not be under liquidation/court receivership/bankruptcy and must declare it is not banned/blacklisted/holiday-listed as on due date.
MSE purchase preference only for manufacturers of offered product with GeM-validated MSE status; land-border bidders need Competent Authority registration; partial-item quotes not allowed.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply of Flameproof cum Weather Proof Emergency Lights-LED (Flameproof LED Emergency Light Q3) — total 14 units for VVSPL IPS-2 and IPS-3.
50W FLP cum weather-proof emergency LED path/beam lights with PESO certification, Exd IIA/IIB T6 construction, IP66, and min. 90-minute battery backup.
Door delivery within 5 weeks of PO/LOI to IPS-2 (Eluru/AP) and IPS-3 (Bogaram/Telangana); prices inclusive of freight, transit insurance, packing & forwarding.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online Two Packet Bid on GeM portal only; documents uploaded by sellers are not shown to other bidders.
Tender documents, techno-commercial details and price bids must be signed by authorized signatory (proprietor / authorized partner / board-authorized director, or notarized power of attorney).
No EMD physical submission is required because EMD is Not Applicable; post-award SD/PBG hard copies with SFMS advice go to HPCL as per NIT, and pre-award original verification of certificates may be required.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The workspace tender metadata lists zero corrigenda, and no separate corrigendum file is present among downloaded documents.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
ATC/Special terms and buyer-added text require delivery in 5 weeks from PO/LOI, while both GeM consignee tables show Delivery Days 180.
Special Terms set PBG at 3% of PO (or 3% invoice retention), while NIT Cl.15 requires 2% SD + 5% PG or 5% composite CPBG/CISB, Supply GTC cites 5% (and payment list even says 10%), and GeM ePBG Required is No.
Three different payment regimes appear across STC, GeM bid timelines and HPCL Supply GTC.
Primary EMD requirement is No/Not Applicable, yet NIT retains full EMD BG/process language and GeM ATC pastes RTGS EMD bank details.
STC LD is 0.5%/week of total contract value (max 5% total contract value); GTC Cl.18.3 is 0.5%/week of value of undelivered quantity excluding taxes/freight (max 5% of undelivered quantity).
Special Terms price inclusive of in-transit insurance and vendor bears transit damage; Supply GTC Cl.16 says Transit Risk insurance shall be covered by the Corporation.
BQC asks audited results ending 31 Mar 2025, while the BQC turnover table header says average turnover ending 31st March 2026; bid PQC table uses 31ST March 2025.
GeM bid header requires 1 Year past experience and regular supply over that filter, while ATC BQC requires one similar completed work in last 7 years with value thresholds.
Location table lists item 1 as VVSPL-IPS2 JK GUDEM but the address line reads 'HPCL VVSPL IPS-3 JK GUDEM' in Andhra Pradesh.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to align GeM consignee Delivery Days (180) with ATC 5-week door-delivery from PO/LOI and confirm the CDD used for LD.
Request a single binding security schedule: STC 3% PBG vs NIT 2% SD+5% PG/5% CPBG vs GeM ePBG Required No, including format, claim period and submission address/timeline (15 vs 30 days).
Clarify whether 100% payment waits for successful on-site 90-minute backup test (STC) and how that maps to GeM CRAC issuance and 15-day payment timeline.
Seek express confirmation that no EMD/BG/RTGS is to be submitted despite NIT rejection language and GeM RTGS account details.
Confirm whether IPS-2 material ships to JK Gudem (AP) or only Bogaram (Telangana), noting GeM shows Bogaram for both quantity-7 lots and ATC address label mismatch (IPS-2 vs IPS-3 JK GUDEM).
Ask whether existing PESO/Exd certificates for the offered model must be uploaded with bid, and whether OEM authorisation is required if bidder is a trader/reseller.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Bid published 04-09-2026 and closes 12-09-2026 14:00 — about 8 days — with reverse auction enabled and H1 elimination.
If 5-week ATC delivery stands, LD at 0.5% of total contract value per week (max 5%) is essence-of-contract and stacks with risk-purchase rights.
100% payment only after receipt and successful backup test; invoice needs datasheets/test/warranty certificates — working-capital risk on a small-value supply.
Post-award SD/PBG/retention obligations plus bid-securing declaration (1-year suspension) and holiday-listing for defaults/false documents.
Common IP rejection, MSE preference only if GeM profile validates MSE status, and multi-layer GTC/ATC precedence increase procedural disqualification risk.
Minimum 12-month guarantee from completion; replaced parts get fresh 12-month warranty; retention/PBG can remain until 3 months beyond DLP.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Hindustan Petroleum Corporation Ltd (Ministry of Petroleum and Natural Gas); GeM office name Petroleum House.
A Susrut, Manager Procurement — [email protected] (also shown as [email protected] on GeM).
Mandapaka Koteswararao, Operations Officer, VVSPL IPS3 Bogaram; Ph 6301798126 (also 9553604377 on location table).
Location contact number 7569215691 for HPCL VVSPL IPS-2 / JK Gudem, Eluru district, Andhra Pradesh 534449.
Payments processed from HPCL Shared Services, Priyadarshini Building, Sion, Mumbai; CPO-SZ Chennai is designated for sealed EMD envelopes when EMD applies; IEMs via Company Secretary, 17 Jamshedji Tata Road, Mumbai-400020.