Flanges for NIU Revamp

Bid publication date

Bid document GEM/2026/B/7809012 is dated 20-07-2026.

• No corrigendum is present in the tender pack; this remains the applicable publication date.

Bid submission deadline

Bid End Date/Time is 31-07-2026 15:00:00.

• If fewer than 3 bids are received, GeM auto-extends the bid end date once by 3 days (minimum bids to disable auto-extension: 3; auto extension count: 1).

Bid opening

Bid Opening Date/Time is 31-07-2026 15:30:00.

Bid offer validity

Bid Offer Validity is 90 days from the bid end date.

Pre-bid / clarification window

No pre-bid meeting or pre-bid query deadline is stated. Technical clarifications during technical evaluation are allowed for 2 days.

• Sellers may use GeM Representation window for objections/grievances on ATC/clauses before bid opening.

Delivery / completion timeline

Delivery period is 70 days / 10 weeks from PO for all items to HPCL Visakh Refinery.

• Bid BOQ and item schedules show Delivery Days = 70 for every line item.
• ATC Notes to Vendor state Delivery Period: 10 weeks from the date of PO (equivalent to 70 days).

Tender / estimated value

No estimated bid value or tender cost is printed in the bid details or ATC PQC beyond PQC thresholds.

• Bid text refers to an 'Estimated Bid Value indicated above' for guidance on EMD/eligibility, but no numerical estimated value appears in the Bid Details tables.
• PQC uses average turnover of at least Rs. 3 Lakhs and one similar completed work of not less than Rs. 4.0 lakhs (inclusive of taxes).

EMD / bid security

EMD is not required.

• No tender document / bid participation fee is indicated; GeM disclaimer also bars buyers from asking for tender fee.

Performance security (ePBG)

ePBG / performance BG is 5.00% of contract value for 14 months; Advisory Bank ICICI; beneficiary HPCL Visakha Refinery.

• ATC: submit BG for 5% of total order value for guarantee period as per GeM GTC.
• GeM GTC: for e-Bidding/RA contracts, Performance Security is valid for 2 months beyond completion of all contractual obligations including warranty; submit within 15 days of award; payments due only after receipt/verification; no interest on PBG.
• ATC PBG notes: Nationalized/Scheduled Bank (not Cooperative) on SFMS; Beneficiary bank ICICI Bank IFSC ICIC0000393; HPCL Customer ID 508902133; UIC for Visakh Refinery HPCL508902133VR; claim period 30 days after BG expiry (60 days for e-BG wording).
• Acceptable forms under GeM GTC definition of Performance Security include Insurance Surety Bond, DD, FDR, Bank Guarantee (including e-BG) or online payment.

Payment terms

100% payment within 10 days of CRAC issuance and online bill submission; TReDS is preferred mode for MSME sellers.

• Bid Payment Timelines expressly supersede GeM GTC clause 12 timeline wording but retain the same 10-day period.
• Prices are firm, door-delivery to HPCL Visakh Refinery storage location, inclusive of TPI, packing, freight, transit insurance and incidentals.
• Evaluation is total value-wise; bid splitting not applied.
• TCS under IT Act s.206C(1H): do not quote TCS in bid; claim on invoice; HPCL PAN AAACH1118B; payment after reflection in Form 26AS.
• MSE vendors with UDYAM must register on any of HPCL's five TReDS platforms upon LOA/PO.

MSE purchase preference

MSE purchase preference is Yes: L1+15% price band; up to 25% quantity for matching MSE OEMs/manufacturers (traders excluded).

• MII purchase preference is No; MoPNG competent authority approval cites exemption for procurement values less than 1 Cr.

Financial PQC — average turnover

Average annual financial turnover of last 3 years ending 31 March 2026 must be at least Rs. 3 Lakhs (standalone statements for companies; other income excluded).

• Missing years count as zero when averaging.
• Both financial and technical PQC must be met; failure of either rejects the bid.
• PQC amounts are inclusive of all taxes/extras/duties.

Technical PQC — similar experience

One similar completed work of not less than Rs. 4.0 lakhs in last 7 years (ending last day of month previous to applications) is required.

• Similar work: Supply of CS/ AS/ SS Flanges to any Oil & Gas Industries, Petrochemical Plants Or Fertilizer Plants.
• Past values escalated to current level at simple 7% p.a. from completion date to bid opening.
• Credentials must be in the name of the bidding entity; representatives/intermediaries not accepted.
• Startup relaxation: Not Applicable. Bid header also shows Startup Relaxation = No.

MSE / experience-turnover relaxation conflict

Bid header says MSE Relaxation for Years of Experience and Turnover = No, while ATC PQC grants 15% relaxation of prior experience and turnover for Indian MSEs.

• See contradictions answer for which text collides; bidders should seek clarification before relying on the 15% relief.

Bidder structure / JV / affiliates

Bids allowed from sole bidders, newly formed incorporated JVs (<3 financial years), and Indian-registered subsidiaries/affiliates with manufacturing/service establishment in India.

• Only one affiliate may bid; two or more affiliates bidding can lead to disqualification of one or all.
• Completed JV (3+ years) or sole bidder must itself meet each PQC.
• New JV: JV or one identified promoter/member must meet each PQC and provide Promoter Member Guarantee.
• Subsidiary relying on parent/affiliate credentials must itself meet the other of Technical/Financial PQC and provide Parent Company Guarantee.
• Parent/affiliate from land-border country requires DPIIT Competent Authority registration.

Debarment / holiday listing / poor performance

Firms determined non-performing by HPCL are ineligible for the determined period; holiday-listing guidelines on HPCL website apply; banned/delisted status must be declared.

• Disqualification also if misleading/false PQC submissions, or poor performance in last five years (abandonment, rescission for non-performance, inordinate delays, litigation history, bankruptcy).
• Land-border GTC cl.26: bidder from a country sharing land border with India eligible only if registered with Competent Authority; false declaration grounds immediate termination and legal action.
• Vendor Declaration on letterhead that bidder is not banned/delisted is mandatory; absence makes bid non-responsive.

Offer rejection for delivery non-compliance

ATC lists Delivery Period non-compliance as an Offer Rejection Criterion.

What is being procured

Supply of 405 flanges (47 BOQ lines) for NIU Revamp — blind, SO, SW and WN types, mostly ASTM A105 CS with one A182 F304 SS line; classes 150/300/600; some H2 service and IBR items.

• BOQ Title: PROCUREMENT OF FLANGES FOR NIU REVAMP.
• Types include FLG BLD, FLG SO, FLG SW, FLG WN in sizes from 0.5 inch to 10 inch.
• IBR items: FLG WN A105 600 IBR 4inch XS (qty 1) and FLG WN A105 600 IBR 6inch XS (qty 4).
• SS item: FLG WN A182 F304 150 1.5inch 40S (qty 2).
• Multiple H2-service flanges (e.g. BLD/WN/SW Class 300 H2) are included.

Delivery location and period

Door delivery to HPCL Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 within 70 days / 10 weeks of PO; consignee M Satyanarayana.

• Vendor must pack to prevent transit/packing damage; damaged material found at HPCL is summarily rejected with no payment.
• Dimensions/details to be stenciled/marked on flange body.

Inspection, QAP and standards

Mandatory third-party inspection by HPCL-approved TPI agencies against attached QAPs; IRN required before dispatch; TPI charges in quoted rates.

• Approved TPI list includes BVIS, CEIL, DNV, IRS, LRIS, QUEST, SGS, TPL, TUV Sud, TUV India, PDIL, RITES, IRCLASS.
• Applicable QAP attached (3 nos.), including hydrogen flanges QAP.
• Dispatch clearance and supply document sets: Manufacturer's TCs (original or TPI-endorsed copy), Guarantee Certificate, TPI certificates, IRN, TPI-certified QAP, and IBR certificates for IBR materials.
• Design/material norms from item specs: ASTM A105 / A182 F304, ANSI/ASME B16.5, RF 125 AARH; IBR rules for IBR lines.

Quantity option

Purchaser may increase/decrease ordered quantity up to 25% of bid quantity at award and up to 25% of contracted quantity during currency at contracted rates, with formula-based additional delivery time.

Warranty

Warranty/Guarantee is as per GeM GTC: standard one year from final acceptance unless a longer period is set in the bid/category.

• ePBG duration of 14 months aligns with 12-month warranty + 2 months post-obligation buffer under GeM GTC.

Submission mode and packet structure

Online Two Packet Bid on GeM portal; technical/PQC documents in first instance with technical bid; price on GeM; no reverse auction.

• Documents required from seller (bid header): Experience Criteria, Bidder Turnover, Certificate (Requested in ATC), Additional Doc 1 (Requested in ATC), Compliance of BoQ specification and supporting document.
• Uploaded bidder documents are not shown to other bidders.
• No physical pre-bid submission is mandated; GeM disclaimer voids ATCs that mandate physical documents as a pre-requisite to qualify.
• Successful seller must submit ePBG/PBG after award (within 15 days per GTC) with SFMS advice as per ATC notes.

Authentication / signing of PQC documents

PQC experience and financial support documents must be authenticated by CA/statutory auditor, notarisation/Apostille/embassy certification, or (for limited companies) CEO/CFO/CS self-certification in Annexure-A format.

• Indian CA certificates/reports must include stamp, signature and UDIN; without UDIN they are not considered.
• HPCL may call originals for verification before order placement.

No corrigendum / addendum issued

The tender pack contains no corrigendum or addendum; original bid values dated 20-07-2026 apply as published.

• Final applicable snapshot: Bid end 31-07-2026 15:00; opening 31-07-2026 15:30; validity 90 days; EMD Not required; ePBG 5% for 14 months; delivery 70 days/10 weeks; Two Packet Bid; no RA.

MSE experience/turnover relaxation: Bid No vs ATC 15%

Bid Details set MSE Relaxation for Years of Experience and Turnover to No, while ATC PQC grants 15% relaxation for Indian MSEs.

• GeM Disclaimer treats buyer ATC clauses that contravene bid detail sections (including MII and MSE Purchase Preference sections) as making bid/contract null & void unless allowed by GeM GTC.
• Action: do not assume 15% PQC relaxation without written buyer clarification on GeM Representation window.

GeM inspection flag vs mandatory TPI

Bid Details say Inspection Required (by empanelled GeM inspection authority) = No, but ATC mandates TPI for all materials by HPCL-approved agencies with IRN before despatch.

• These operate at different levels: GeM empanelled inspection is off; HPCL buyer-side TPI/QAP is still compulsory and TPI cost is to be included in price.
• Bidders should price and schedule for full TPI despite the GeM inspection flag.

Performance security percentage in BG templates vs bid ePBG

Bid/ATC require 5% ePBG/PBG, but ATC Annexure 2C/2L template wording refers to security amounting to 10% of total contract value.

• Operative commercial requirement is the bid ePBG table and ATC cl.9 (5%). Fill BG amount as 5% of order value; treat 10% in the proforma as boilerplate.

Confirm whether 15% MSE PQC relaxation applies

Ask buyer to reconcile Bid Details 'MSE Relaxation = No' with ATC PQC Note c granting 15% experience/turnover relaxation for Indian MSEs.

• Material to bid/no-bid and PQC document thresholds for MSE manufacturers.

Publish / confirm estimated bid value

Request the missing numerical Estimated Bid Value referenced in the bid notes, since no figure is printed in Bid Details.

• Affects commercial benchmarking and any internal approvals; EMD is already 'No'.

Scope of 'similar work' industries and H2/IBR credentials

Confirm whether flange supplies only to Oil & Gas / Petrochemical / Fertilizer count, and whether prior H2-service or IBR flange supply is required for the H2 and IBR line items or if general CS/AS/SS flange supply suffices.

• PQC definition is broad CS/AS/SS flange supply to those industries; several BOQ lines are H2 and IBR-specific.

TPI staging, hold points and who bears delay risk

Seek clarity on whether HPCL witness is needed beyond TPI, expected IRN turnaround, and if TPI/HPCL clearance delays extend delivery without LD.

• QAP notes require stage-wise TPI clearance and HPCL intimation of TPI inspector details before inspection starts.

Jurisdiction location blank in ATC clause 17

Ask buyer to specify the exact court location replacing GeM GTC jurisdiction, because ATC cl.17 only says courts situated in 'location given in tender header'.

• Bid header office is Petroleum House / organisation HPCL; consignee is Visakh Refinery — forum is ambiguous as written.

Liquidated damages / price reduction on delay

GeM GTC LD: 0.5% of contract value of delayed quantity per week or part week, cap 5% normally and up to 10% for inordinate delay (>25% of completion period).

• ATC states Price Reduction Clause as per GeM GTC.
• Delivery period non-compliance is an offer rejection criterion at bid stage and delivery is essence of contract under GTC.

Tight delivery with full TPI / IBR / H2 QAP burden

70-day door delivery including approved-TPI inspection, IRN, possible IBR certification and hydrogen-flange QAP is operationally tight; damaged goods are rejected without payment.

• TPI charges must be absorbed in firm prices; no separate reimbursement.

Risk purchase and 100% liability cap on termination

On termination, HPCL may complete unexecuted supply itself or via nominated vendors at seller's risk and cost; seller's overall liability restricted to 100% of total contract value.

• Cancellation triggers include failure to comply with PO terms, late delivery/replacement, insolvency events.
• Additional recovery-of-sums clause allows set-off against any other HPCL contracts.

No arbitration — HPCL conciliation then courts

Bid Arbitration Clause = No; ATC deletes GeM dispute/arbitration clauses and substitutes negotiation, HPCL Conciliation Rules 2019, then court remedies only.

• Increases litigation risk/cost versus standard GeM arbitration path; jurisdiction wording itself is incomplete ('location given in tender header').

Payment held until PBG verification; short bid window

Payments become due only after PBG receipt and genuineness verification; bid window is ~11 days from 20-07-2026 to 31-07-2026.

• Option clause can add ±25% quantity obligations at same rates.
• Force Majeure ATC add-on denies delay costs and payment for unperformed works during FM.

Quantity option and ±25% volume risk

Buyer can vary quantity up to 25% at placement and again up to 25% during contract currency at contracted rates.

Buying organisation

Hindustan Petroleum Corporation Ltd under Ministry of Petroleum and Natural Gas; office name Petroleum House.

• Bid Number GEM/2026/B/7809012.

GeM grievance / buyer emails

HOD Email: [email protected]; Buyer Email: [email protected].

Job / technical contact (Projects)

Mr. Somendeep Sahu, Sr. Manager- Projects (VRMP), Projects Department, HPCL Visakh Refinery, Malkapuram Post; Tel 0891-2864721/2894748; Email [email protected] and [email protected].

• This is the ATC-stated contact person for the job.

Consignee / delivery address

Consignee/Reporting Officer M Satyanarayana; HPCL Visakh Refinery, PB No. 15, Malkapuram, Visakhapatnam-530011 — physical delivery location for goods.

• No separate physical bid-submission address is specified; bidding is on GeM.

PBG beneficiary / corporate identifiers

Beneficiary HPCL, Visakha Refinery Malkapuram Post 530011; UIN/PAN AAACH1118B; registered office reference in surety formats: 17, Jamshedji Tata Road, Mumbai-400020.

• ePBG Advisory Bank: ICICI. SFMS details: ICICI Bank Backbay Branch Mumbai IFSC ICIC0000393; Customer ID 508902133; Visakh Refinery UIC HPCL508902133VR.