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E-tender for supply and installation of Flex Board, Flex Banner, Glow Sign Board, Canopy, Standees, Gum Sheet Stickers and Danglers
Milkfed (Verka) · Gurdaspur, Punjab2026_Coop_174403_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
28 Aug 2026
24 Sept 2026
₹40,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The tender documents do not expressly label a publication date. The newspaper NIT bears a digital-signature timestamp of 28.08.2026 16:09:12 IST; the detailed e-tender says sale/downloading began on 24.08.2026 at 01:00 PM.
Pre-bid meeting: 31.08.2026 at 11:00 AM. Written clarification requests must be received no later than 15 days before the bid-submission deadline (which mathematically falls on 30.08.2026 at 01:00 PM), creating a one-day sequencing anomaly before the meeting.
14.09.2026 up to 01:00 PM.
Technical bid: 15.09.2026 at 11:00 AM. Financial bid: after completion of the technical bid; no separate financial-opening date/time is stated.
Not specified. The tender refers to notification before expiry of the bid-validity period but gives no duration or end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Rs. 100/-, payable online. The separate tender-processing fee is also online and non-refundable, but its amount is not stated in the tender documents.
Rs. 40,000/-, mandatory for all bidders without exemption, through the Punjab e-procurement portal using Credit/Debit Card, NEFT/RTGS or Internet Banking. No standalone EMD validity period or claim period is stated.
No separate performance-security percentage or bank guarantee is prescribed. The successful bidder's EMD converts into a non-interest-bearing security deposit. Refund timing is internally inconsistent: 45 days after successful completion plus NOC versus within three months after successful completion.
Rates are fixed, non-escalable and inclusive of taxes, levies, loading/unloading, insurance, freight, Octroi, transportation, fitting and installation. 100% payment is due against receipt and inspection at site within 15 days, subject to applicable statutory deductions.
The successful tenderer must pay a one-time, non-refundable nominal membership fee of Rs. 1000/- and execute the agreement on Rs. 500/- non-judicial stamp paper.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must have its own office and manufacturing facility within a 100 km radius of Cattle Feed Plant, Ghania ke Banger, and submit the address of its production/creative house plus proof of the production unit's distance.
Average turnover over the last 3 years must be Rs. 25 Lakh, supported by an experience certificate or other proof. The tender does not state a minimum number/value of similar contracts or define what period/financial years count as the last three years.
Self-attested, stamped copies of Aadhaar, PAN and GST certificate are mandatory checklist items.
Bidder must not be under a Government of Punjab declaration of ineligibility for corrupt/fraudulent practices and must declare it has not been debarred/blacklisted by NDDB, any Cooperative Milk Federation, any other milk organisation, or a professionally managed company. A duly signed non-blacklisting/debarment declaration on firm letterhead is required.
No substantive consortium or JV eligibility, composition, liability or lead-member rule is stated. Page 5 only contains an apparent generic reference to a consortium already qualified at an RFQ stage, although this tender contains no RFQ-stage criteria.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
One-year annual rate contract for reconnaissance/site measurement, supply and installation of Flex Board, Flex Banner, Glow Sign Board, Canopy, Standees, Gum Sheet Stickers and Danglers. The purchaser may extend the contract by up to six months by mutual consent after satisfactory performance.
Flex Board, Flex Banner and Glow Sign Board are priced per sq. ft.; Canopy, Standee, A4 Gum Sheet Sticker and A4 Dangler per unit/piece. Annexure 1 specifies printing, frames, sizes and finishes; the BOQ contains no estimated quantities.
Supplier must take site measurements and deliver/install throughout listed CFP GKB areas in Punjab, Himachal Pradesh and Jammu & Kashmir (U.T.), without transportation assistance from the purchaser.
No aggregate or item-wise quantities are committed; the declaration says orders may range from one board/item onward. Normal delivery is within 10 days after artwork approval; urgent delivery is stated as 12 hours in the Terms & Conditions, conflicting with 24 hours in the bidder declaration.
CFP GKB's authorised officer performs binding quality inspection. Rejected material must be replaced free of cost within 15 days; outside-laboratory testing may be ordered at supplier cost if material fails the specified standard.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit the tender online through https://eproc.punjab.gov.in after portal registration and online payment. The tender does not require delivery of any physical original or prescribe a physical-submission deadline/address.
Class-II Digital Signature Certificate, in the name of the person signing the bid and issued by a licensed Certifying Agency, is mandatory. Portal registration must remain valid through bid submission.
The tender describes an online e-bid, with the technical bid opened first and financial bid afterward, but does not specify named cover/envelope uploads. The declaration/tender signature blocks call for the authorised representative's signature and office rubber stamp; the Terms & Conditions copy must be self-attested and stamped.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The bidder declaration undertakes delivery within 24 hours, while the later, specific Delivery clause requires supply within 12 hours for urgent requirements. With no corrigendum or order-of-precedence clause, the safer bid assumption is the stricter 12-hour requirement, subject to written confirmation.
Clause 1(b) says refund only after 45 days following successful completion and receipt of departmental NOC; Clause 2(b) says refund within three months after successful completion. Neither clearly prevails. Price for retention up to three months and seek written clarification on the NOC and release trigger.
Clarification requests must arrive 15 days before the 14.09.2026 01:00 PM bid deadline (30.08.2026 01:00 PM), but the scheduled pre-bid meeting is 31.08.2026 at 11:00 AM. The tender does not say whether questions raised at the later meeting will be accepted; obtain portal confirmation before relying on the meeting.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please provide estimated annual quantity by item, historical consumption, expected number/geographic spread of installations, typical/minimum order size and whether CFP guarantees any minimum off-take. The BOQ gives rates only, while the tender permits orders from one item onward across a multi-state area; this materially affects mobilisation and unit pricing.
Please specify the bid-validity period and corresponding EMD validity/claim period. The award clause depends on an expiry date, but the tender provides no duration, preventing bidders from confirming how long price and security commitments remain open.
Please define objective acceptance criteria, when the 15-day payment clock starts, and the applicable warranty period. The inspection decision is final, later rejection during a ‘warranty period’ is reserved, but no warranty duration is provided.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Call-offs may be as small as one item and installation spans twelve Punjab districts plus Himachal Pradesh and Jammu & Kashmir (U.T.). The supplier bears measurement, transport and installation costs, while no minimum annual quantity is stated.
Normal delivery is 10 days after artwork approval and urgent call-offs may require 12-hour supply. Delay penalty is 0.5% of order value per week, capped at 5%; raw-material shortage does not justify extension.
Rates are final, all-inclusive and non-escalable for a one-year contract potentially extendable by six months. Statutory deductions remain applicable, creating material/input/tax-change exposure.
Purchaser's quality decision is final; rejected goods require free replacement within 15 days, may be disposed of at supplier risk/cost, and substandard material after installation triggers blacklisting and security forfeiture. The referenced warranty period is undefined.
EMD/security may be forfeited for incomplete pending orders after contract expiry, withdrawal of any item, failure to sign the agreement or refusal to deposit security; the purchaser also reserves risk purchase/completion rights. Withdrawal may additionally lead to three-year blacklisting.
Purchaser may terminate on 15 days' notice for broadly worded breach, malafide or undesirable activity. Payment depends on receipt and inspection; security earns no interest and has conflicting release timing. Disputes go through statutory cooperative-society arbitration before courts at Gurdaspur/Batala only.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
General Manager, The Punjab State Co-operative Milk Producers Federation Ltd., Cattle Feed Plant, Ghania-ke-Banger. Phone: 9876430734. Email printed on the cover: [email protected].
Written clarification requests are directed to [email protected]. No named individual, fax number or separate mailing street address is stated in the detailed tender.
Punjab e-procurement help desk: 0172-2791226 and 0172-2791326, for registration/downloading support.
The newspaper NIT header identifies Milkfed's corporate office as SCO 153-155, Sector 34-A, Chandigarh-160022; the notice is issued under General Manager (Purchase). No physical bid submission is requested there.