Forklift for Material Handling

Bid publication date

Bid document dated 11-08-2026 (GEM/2026/B/7900678).

• No separate pre-bid meeting date is stated in the tender documents.

Bid submission deadline

Bid End Date/Time finally applicable after Date corrigendum: 24-08-2026 09:00:00 (portal extension; original bid PDF still prints 21-08-2026 09:00:00).

• Original value in bid document: Bid End Date/Time 21-08-2026 09:00:00.
• Date corrigendum 4512902 published 2026-08-20 has no attachment in the document pack; GeM/TenderKart portal end date after that amendment is 24-08-2026 09:00:00.
• Auto-extension settings (not a substitute for the corrigendum): minimum 1 bid to disable auto-extension; if triggered, bid timeline auto-extends by 3 days, maximum 1 auto-extension.

Bid opening

Bid Opening Date/Time finally applicable after Date corrigendum: 24-08-2026 09:30:00 (original bid PDF prints 21-08-2026 09:30:00).

• Original value in bid document: Bid Opening Date/Time 21-08-2026 09:30:00.
• Same Date corrigendum 4512902 (no file attached) moved portal opening in step with the extended end date.

Bid offer validity

Bid Offer Validity is 60 days from the bid end date.

• Per GeM GTC, Bid Security/EMD validity is to be 45 days beyond bid validity (i.e. 105 days from the applicable bid end date).

Contract period and technical clarification window

Contract Period is 3 Year(s) / 36 months of service; 2 days allowed for technical clarifications during technical evaluation.

• Scope/ATC: duration 36 Months (3 years) from the date of work order.
• No pre-bid/clarification deadline before bid submission is prescribed; only post-bid technical clarification time (2 Days) is stated.

Estimated / tender value

No numeric Estimated Bid Value / tender value is printed in the available documents.

• Bid only states that Estimated Bid Value indicated above is for guidance on EMD and eligibility related to turnover/past experience, without showing a figure in the extracted bid text.
• Evaluation Method: Total value wise evaluation.

EMD / bid security

EMD Amount is Rs 82,800; Advisory Bank State Bank of India; beneficiary WAAO/ELW/BHUSAWAL; surety bond also accepted; GeM exemption categories apply.

• EMD & Performance security should be in favour of Beneficiary wherever applicable.
• Beneficiary: WAAO/ELW/BHUSAWAL — OFFICE OF DY.CMM/ACL/BHUSAWAL, ELECTRIC LOCO WORKSHOP, CENTRAL RAILWAY, BHUSAWAL, DIST-JALGAON, MAHARASHTRA (Waao/elw/bsl).
• Bid expressly: EMD shall also be accepted by the buyer in the form of a surety bond.
• GeM GTC defines Bid Security forms as Insurance Surety Bond, Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee (including e-Bank Guarantee) from commercial banks, or online payment in acceptable form.
• GTC: EMD should be valid for 45 days beyond bid validity; no interest payable.
• GTC: scanned EMD to be uploaded online and hard copy submitted directly to Buyer within 5 working days of bid opening, failing which bid may be treated incomplete/rejected.
• EMD exemption: bidder seeking exemption must submit valid supporting document for the relevant category as per GeM GTC; under MSE category only manufacturers for goods and Service Providers for Services are eligible — traders excluded.
• GTC exempt categories also include DPIIT Start-ups, KVIC/ACASH/WDO/Coir Board/TRIFED/Kendriya Bhandar, Vendor Assessment verified sellers, BIS license holders (goods), Central/State PSUs, and sellers registered with designated agency specified by buyer.
• Unsuccessful bidders' EMD returned within 15 days after award or expiry of bid validity, whichever earlier; successful bidder's EMD within 15 days after receipt of Performance Security/e-PBG.

Performance security (ePBG)

ePBG Percentage 5.00% for 38 months; Advisory Bank SBI; submit within 15 days of award; payments due only after receipt/verification.

• Duration of ePBG required (Months): 38 (aligns with 36-month service plus GTC requirement of validity for 2 months beyond completion of contractual obligations).
• GTC forms of Performance Security: Insurance Surety Bonds, Account Payee Demand Draft, Fixed Deposit Receipt from a Commercial bank, Bank Guarantee (including e-Bank Guarantee) or online payment in acceptable form.
• If seller fails obligations, buyer may forfeit Performance Security in whole or part; refund within 30 days of completion of all contractual obligations.
• No separate tender document fee is stated in the bid documents (GeM bid).

Payment terms and pricing

Monthly billing/hiring charges against certified invoices and logbook; firm rates inclusive of taxes/duties; GeM service payments generally within 10 days of SDA/CRAC.

• ATC payment terms: (1) Billing cycle monthly only; (2) Hiring charges paid monthly on completion of work on production of invoices/bills duly certified by Railway supervisor; (3) Penalty as applicable.
• Scope: hiring charges monthly through Logbook and invoices/bills certified by competent authority; daily log-book to be signed by site in-charge.
• Rates firm throughout contract; quoted rate inclusive of all taxes and duties of Central and State authorities; tax/service tax as per government norms; PVC clause not applicable.
• Buyer-added condition: Service Provider must pay salaries/wages of contracted staff first, then claim payment from Buyer with PF, ESIC etc. and bank statement of staff payment.
• GeM GTC for services: 100% payments on monthly bills (unless otherwise specified) within ten (10) days of issue of Service Delivery / acceptance documentation on GeM.

No quantified turnover / past-experience thresholds printed

Bid lists MSE/Startup experience-and-turnover relaxations as No, and refers to Experience/Turnover Criteria, but does not state numeric turnover, net-worth or past-performance quantities.

• Document required from seller includes Additional Docs requested in ATC, and exemption-support docs if seeking exemption from Experience/Turnover Criteria.
• Estimated Bid Value note says it is used for guidance on eligibility related to Turn Over, Past Performance and Project/Past Experience, but the value itself is not printed in the pack.

Financial standing / insolvency bar

Bidder must not be under liquidation, court receivership or similar proceedings, or bankrupt; upload undertaking with bid.

Local office requirement

An office of the Service Provider must be located in the state of Consignee (Maharashtra); documentary evidence to be submitted.

• Consignee location is Central Railway Electric Loco Workshop, Bhusawal (Jalgaon district, Maharashtra).

Equipment age / make and crew capability

One diesel forklift Cap. 03 MT, make VOLTAS/GODREJ/ACE or equivalent, not older than 3 years, with driver (valid heavy motor driving licence), two helpers, diesel and all charges.

• Bid technical specs: Manufacturing/Registration year from award UPTO 3 YEARS; Fuel/Operator/Helper not provided by Buyer.
• Driver & unskilled helpers age: completed 18 years and not above 65 years.
• Police verification and medical fitness of deployed staff required.
• Technical test reports / capacity ceiling documents to be available at time of use.

MII compliance and MSE purchase preference

MII Compliance: Yes. MSE Purchase Preference: Yes — MSEs within L1+15% can match L1 for 100% quantity; traders/resellers excluded from MSE preference.

• MSE benefits only if seller validated online in GeM profile and approved by Buyer after document evaluation.
• For services, bidder must be the Service provider of the offered Service.
• MSE/Startup relaxation on years of experience and turnover is not granted for this bid.

Land-border registration and false declaration consequences

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance can cause immediate termination and legal action.

• Bid is governed by GeM GTC clause 26 on land-border restrictions.
• Self-declaration ATC text: forged/false credentials can lead to EMD forfeiture during evaluation, and after award to termination with Security Deposit forfeiture and other contractual action.

Consortium / JV

No consortium or JV eligibility rules are stated in the bid or ATC documents.

• Bid splitting not applied; Single Packet Bid; Bid to RA enabled: No.

What is being hired

Monthly hiring of 1 x diesel Forklift (Cap. 03 MTs / 03 Ton minimum) with driver, two helpers, diesel and all operating expenses for material handling at ACL BSL depot, for 36 months.

• ATC clarification of bid title: Hiring of Forklift Machine (Cap.03 Mts) for material handling on Monthly Rent basis with Driver, Two Helper, Diesel and other expenses for 36 months.
• Make: VOLTAS / GODREJ / ACE or equivalent; not older than 3 years.
• Attachments: all type needed to handle material received in ACL BSL depot; max/collapsed/free lift suitable for depot materials.
• Quantity: Number of Machines Required = 1; service months = 36.
• Location: 425201, Central Railway Electric Loco Workshop, Bhusawal; Consignee/Reporting Officer Pravinkumar Suryakant Kore.
• May be deputed to other consignee of this Railway on as-and-when-required basis.

Working hours, supervision and deliverables

Depot duty Mon–Fri 08:30–12:30 & 13:30–17:30 and Sat 08:30–13:30 (8 hrs/shift); daily allotted material-handling work to be completed same day with logbook control.

• Lunch hour not counted as working time; total weekly hours remain same if timings change in exigencies.
• Contractor to nominate authorised supervisor locally at Bhusawal.
• Railway Supervisor (section in-charge nominated by Dy.CMM ACL BSL) coordinates; accepting authority AMM(ACL)BSL / Dy.CMM(ACL)BSL.
• Daily work allotment by concerned supervisor; reporting to Work Executive Authority nominated by Dy.CMM ACL BSL.
• Material handling of raw material, chemicals and other inputs to different plant sections as required.
• Standby forklift or written commitment for immediate breakdown replacement mandatory; contingency plan(s) for mechanical breakdown mandatory.
• Maintenance, spares, consumables, fuel, lubricating oil, rigger, operator all in contractor scope; maintenance in off-duty hours; arrive with full/sufficient fuel.
• PPE: safety shoes, helmet, ID cards, hand gloves, dark blue T-shirt with firm name & logo; driver/helpers in prescribed uniform with company logo and name.
• Option clause: buyer can increase/decrease contract quantity or duration up to 25% at issue; after issue only increase up to 25%; bidders bound to accept revised quantity/duration.

Notable exclusions / buyer non-liability

Buyer not liable for third-party/public property damage from machine deployment; contractor's staff are not buyer employees; contract may be closed if Artisan posts are filled.

• Fuel, operator and helper are not provided by Buyer (bid specs).
• In case of filling of sufficient vacant post of Artisan (Technical Multiskilled) and ADS, the contract may be closed/terminated from the next month.
• PVC not applicable; rates firm for full tenure.

Submission mode and packet structure

Online Single Packet Bid on GeM; no multi-cover structure; Bid to RA disabled.

• Documents uploaded by bidders are visible to other participated bidders (Yes).
• Bidder's offer is liable to be rejected if certificates/documents sought in Bid, ATC and Corrigendum are not uploaded.
• No physical bid-box submission process is prescribed beyond GeM GTC hard-copy EMD rule.

EMD instrument hard copy

Upload scanned Bid Security/EMD with online bid; submit hard copy directly to Buyer within 5 working days of bid opening (GTC), failing which bid may be rejected.

• EMD/ePBG in favour of beneficiary WAAO/ELW/BHUSAWAL as applicable.

Signing / attestation of ATC compliances

Para-wise compliance and mandated self-declaration must be on company letter head with stamp/seal/sign of proprietor; general signed bid copies are not accepted as compliance.

Date corrigendum 4512902 (published 2026-08-20)

Only amendment on record is a Date-type corrigendum with no attached file; portal bid end/opening moved from the bid-PDF values of 21-08-2026 09:00/09:30 to 24-08-2026 09:00/09:30.

• Original (bid document): Bid End Date/Time 21-08-2026 09:00:00; Bid Opening Date/Time 21-08-2026 09:30:00.
• Amended (portal after Date corrigendum 4512902 of 2026-08-20; no corrigendum PDF in pack): Bid End 24-08-2026 09:00:00; Bid Opening 24-08-2026 09:30:00.
• Impact: three calendar days extra for bid preparation/submission; bid offer validity (60 days) runs from the amended end date.
• Action for bidder: use 24-08-2026 deadlines on GeM; do not rely on the unamended 21-08-2026 times still printed in bid_9736849.pdf.
• No other corrigendum/addendum files (scope, financials, eligibility or pre-bid replies) are present in the document set.

Values that finally apply after corrigenda

All non-date bid/ATC/GTC conditions remain as in the original pack; only submission/opening deadlines change to 24-08-2026 09:00 and 09:30.

• Publication/document date: 11-08-2026.
• Bid End: 24-08-2026 09:00:00; Bid Opening: 24-08-2026 09:30:00; Bid Offer Validity: 60 days from end date.
• EMD Rs 82,800; ePBG 5% for 38 months; contract 36 months / 3 years; Single Packet Bid on GeM.
• Scope, penalty schedule, payment terms and buyer ATC declarations unchanged (no non-date corrigendum).

Bid end/opening dates: printed bid PDF vs post-corrigendum portal dates

bid_9736849.pdf still shows 21-08-2026 09:00/09:30, while Date corrigendum 4512902 (no file) leaves final portal deadlines at 24-08-2026 09:00/09:30 — the amended portal dates prevail.

• Side A (original bid PDF): End 21-08-2026 09:00:00; Opening 21-08-2026 09:30:00.
• Side B (Date corrigendum 4512902 / portal after 20-08-2026): End 24-08-2026 09:00:00; Opening 24-08-2026 09:30:00.
• Prevails: amended portal dates after the Date corrigendum.

Category title vs actual scope (mining/earth-moving vs forklift MHE)

GeM item category reads 'Hiring of Special Purpose Mining or Earth Moving Machines... Fork Lift', while ATC/scope narrow the procurement to depot forklift material-handling hire — ATC/scope govern the actual work.

• Side A: Item Category / title uses Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirement; Material Handling Equipment; Fork Lift.
• Side B: Buyer ATC and Scope of Work define one 3 MT forklift with driver and two helpers for ACL BSL material handling for 36 months.
• Prevails: Buyer ATC / Scope of Work and technical specification attachments (more specific service description).

Confirm final bid deadlines after Date corrigendum

Ask buyer/GeM to confirm on record that bid end/opening are 24-08-2026 09:00/09:30, because the downloaded bid PDF still shows 21-08-2026 and the corrigendum has no file.

• Material to bid/no-bid logistics and late-bid risk.

Numeric eligibility thresholds (turnover / past experience)

Request the exact turnover and past-experience criteria (if any), since the bid refers to Experience/Turnover Criteria and Estimated Bid Value guidance but prints neither the value nor thresholds.

• Affects eligibility screening and whether exemption documents are needed despite MSE/Startup relaxations being 'No'.

Early termination if Artisan posts are filled

Seek clarity on notice period, demobilisation costs and payment up to termination month under scope para 12 allowing closure from the next month if sufficient Artisan (Technical Multiskilled) and ADS vacancies are filled.

• Directly affects pricing risk on a firm 36-month rate with contractor-owned machine and crew.

Standby forklift vs written commitment

Clarify whether a physical standby forklift must be pre-positioned at Bhusawal or a written immediate-arrangement commitment suffices, and maximum replacement time expected beyond the 2-hour penalty trigger.

• Drives capital/availability cost and penalty exposure for non-deployment/breakdown.

Deployment outside Bhusawal depot

Ask whether 'other consignee of this Railway' deployments include extra shift, outstation stay, transport of machine, or only within normal weekly hours at same monthly rate.

• Scope allows deputation to other consignees on required basis without stating extra charges.

What constitutes 'contract value of that day' for penalties

Request the formula for daily contract value used in 8–20% penalties (monthly hire/30, working-day basis, or other), as this controls downside on non-deployment/breakdown events.

Aggressive operational penalties and termination rights

Non-deployment/breakdown without timely replacement attracts third-party hire recovery plus 8–20% of that day's contract value, escalating to possible termination after 3rd instance.

• Non-deployment ≥2 hrs, no replacement ≤2 hrs: 10%/15%/20% of day value + third-party charges.
• Breakdown without replacement ≤2 hrs: 8%/10%/15% + third-party charges.
• Even with replacement within 2 hrs, repeated instances draw penalties.
• Absence of driver/helpers: Rs 800/1000/2000 per day per person; misbehaviour Rs 1000/2000; intoxicated driver Rs 2500 and removal; inspection deficiencies Rs 500/800/1000.

Buyer convenience termination if posts filled

Contract may be closed from the next month if sufficient Artisan (Technical Multiskilled) and ADS vacancies are filled — significant volume/tenure risk on a 36-month firm-price hire.

• No compensation mechanism for residual mobilisation or machine commitment is stated.

25% quantity/duration option and firm all-inclusive rates

Buyer may vary quantity/duration up to 25% (increase after award up to 25%) while rates stay firm with no PVC — fuel, wage and spare-price inflation sit with the bidder for up to ~45 months including option.

• Quoted rates inclusive of all taxes/duties; PVC not applicable.
• Contractor bears diesel, maintenance, spares, consumables, PPE and statutory labour compliances.

Pay-staff-first cash-flow and ePBG hold on payments

Service provider must pay crew wages first and only then bill Railways with PF/ESIC/bank proof; ePBG 5% for 38 months must be in place before any payment becomes due.

• Indemnity: full liability for accidents/third-party damage and for theft/misconduct of deployed staff.
• EMD Rs 82,800 locked through evaluation; hard-copy EMD timing risk under GTC 5-working-day rule.

Labour-law and safety compliance burden

Full compliance with labour codes/legacy labour laws, Contract Labour, PF, ESI, Motor Vehicle/Transport Workers Acts and depot safety rules is on the service provider; non-compliance is contractual breach.

• Must work on holidays if demanded; buyer can require replacement of personnel without extra cost.
• False credential declarations risk EMD/SD forfeiture and termination.

GeM GTC liquidated damages for delayed delivery/start

If services are not delivered within the original/re-fixed period, buyer may recover LD @ 0.5% (GTC LD clause) in addition to ATC operational penalties where applicable.

• GTC and ATC both apply; ATC/SLA override GTC on conflict for service-specific conditions.

Inviting organisation / office

Ministry of Railways — Indian Railways — Central Railway — Central Railway Stores Deptt; execution at Dy.CMM (ACL), Electric Loco Workshop, Bhusawal.

• Consignee address: 425201, CENTRAL RAILWAY ELECTRIC LOCO WORKSHOP BHUSAWAL.
• EMD/PBG beneficiary office: OFFICE OF DY.CMM/ACL/BHUSAWAL, ELECTRIC LOCO WORKSHOP, CENTRAL RAILWAY, BHUSAWAL, DIST-JALGAON, MAHARASHTRA.

Named consignee / reporting officer

Consignee/Reporting Officer: Pravinkumar Suryakant Kore, Central Railway Electric Loco Workshop, Bhusawal.

• No phone number for this officer is printed in the bid document.

Email contacts

HOD grievance email [email protected]; Buyer email [email protected].

• ATC-related representations/grievances are to be raised with the buyer organisation directly (not GeM), and sellers may also use the GeM Representation window on the bid.
• No alternate physical tender-box address distinct from the Bhusawal Dy.CMM/ACL office is specified for bid envelopes; physical EMD hard copy goes directly to the Buyer per GTC.