Publication
Published on 19/08/2026 at 13:50.
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South Eastern Railway · West BengalHI261157A~SER
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
19 Aug 2026
3 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Published on 19/08/2026 at 13:50.
No pre-bid conference is required; the date is stated as Not Applicable. No separate clarification deadline is specified.
Original or revised online bids may be submitted up to 03/09/2026 at 14:00; no later bid is accepted. The documents do not state a separate bid-opening date/time.
Offer validity is 90 days; quoting a shorter validity makes the offer liable to be treated as unresponsive and ignored.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value or estimated rate is stated. The schedule gives 5,000 numbers, but the Estimated Rate field is blank, so an estimated total cannot be derived from the documents.
Tender document cost is INR 0.00 and Earnest Money is INR 0.00; therefore no paid bid security instrument or validity period is prescribed for this tender.
If the resulting contract exceeds INR 25 lakh and no exemption applies, the successful tenderer must provide Security Deposit within 21 days: 5% of contract value, capped at INR 50 lakh for contracts above INR 25 lakh and up to INR 50 crore. It must remain valid at least 60 days beyond completion of all contractual obligations. The tender value is unstated, so applicability cannot be fixed before pricing.
Tender-specific payment is 100% against Receipt Note, after consignee receipt/inspection; no advance or milestone payment is stated.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
All bidders must prove satisfactory past performance for the tendered/similar or equivalent item during the three preceding financial years plus the current year; failure to upload acceptance/supply evidence causes summary rejection with no back-reference.
A new source may only be considered for a developmental order up to 20% of net procurable quantity by demonstrating capacity-cum-capability, including relevant performance, M&P, testing facilities, QAP if available, technical manpower and relevant registrations; no back-reference is promised.
A bidder not registered with South Eastern Railway and not an approved source must prove established manufacturing experience, adequate financial stability through a recognized bank/financial-institution report, adequate plant/capacity for the delivery schedule, and an adequate quality-control system.
A non-manufacturer must hold tender-specific manufacturer authorization. Either the OEM or its Indian agent may bid for the item, not both; one agent cannot represent multiple OEMs for the same item in the same/parallel tender.
The offer must name exactly one specific make/brand; multiple, generic, 'or similar' or blank make/brand offers are summarily rejected. Any deviation from the 15-day delivery schedule may also be rejected without reference.
The bidder must state its 8-digit HSN code and GST number and upload the specific HSN code and GST registration certificate. An MSE claiming benefits must submit an Udyam Registration Certificate only; no other MSE certificate is accepted.
The bidder and its constituents must certify they are not blacklisted or debarred by Railways or any Government of India ministry/department on bid submission. False/forged qualification material causes summary rejection and may lead to business banning up to two years; after award it may cause termination and Security Deposit forfeiture.
A bidder from a country sharing a land border with India, or any bidder with a specified ToT arrangement with an entity from such a country, is eligible only with valid Competent Authority registration at bid submission and acceptance. The successful bidder cannot subcontract to an unregistered contractor from such a country.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply 5,000 numbers of Gravity Cock, PL Code 30637077, to ICF drawing ICF/SK-6-3-369, Alt. g/2, Item 1; material/specification is as per drawing.
Deliver FOR destination by road on a door-delivery basis to Coaching Depot Stores/SRC, South Eastern Railway, West Bengal. The supplier bears transit responsibility until the consignee receives the complete goods in good condition.
Commence immediately on issue of contract and complete the full supply within 15 days thereafter. Warranty is 30 months after delivery.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online on IREPS only through the bidder login; the tender uses a single-packet system. Manual, post, fax, in-person, email and telex offers are invalid, so no physical original is required or accepted with the bid.
Submit using login ID, password and Digital Signature. The digital signature confirms the bidder has read, understood and accepted all tender documents except deviations entered in the designated Deviation Tab.
Enter deviations only in the Technical/Commercial Deviation templates. Name one specific make/brand, enter GST/HSN information and the local-content percentage in IREPS, and submit any revised financial rate before closing; the last revision supersedes earlier offers.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The NIT accepts satisfactory performance for similar/equivalent items in Zonal Railways, PSUs or other Government organizations, while incorporated GCC Clause 2.6.1 limits regular bulk-order performance to at least 20% of tender quantity under one PO of Zonal Railways/PUs/CORE and says 'similar' must be specially defined or otherwise only the tendered item counts. The NIT is the tender-specific condition, but it expressly refers bidders to GCC 2.6.1 for full details; bidders should meet the stricter combined test or obtain clarification.
The NIT names CONSIGNEE inspection after receipt, but GCC Clause 2.2.4, within qualification of non-registered/unapproved bidders, calls for nominated TPI inspection at the manufacturer's premises and direct dispatch. The tender-specific NIT should prevail for this procurement, yet non-registered/unapproved bidders should seek confirmation because the GCC wording is mandatory.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
The item and all material requirements are defined only by ICF/SK-6-3-369, Alt. g/2, Item 1, but the tender's attached-document list contains only GCC and IRS conditions. Please provide/enable the drawing and confirm Alt. g/2 is the bid-controlling revision before pricing and manufacturing commitment.
Please confirm whether qualifying supply may be to any PSU/other Government organization as stated in the NIT, or must be one Zonal Railway/PU/CORE PO for at least 1,000 units as stated in GCC 2.6.1, and confirm what products count as 'similar or equivalent'. This directly determines regular-order eligibility.
Please confirm that consignee inspection after receipt applies to every bidder, including non-registered/unapproved sources, and that no pre-dispatch TPI or direct dispatch from manufacturer is required. The two stated routes have different cost and lead-time consequences within the 15-day delivery period.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
All 5,000 units are due within 15 days of contract issue, and the NIT permits rejection of an offer deviating from that schedule without back-reference. Confirm stock, tooling, input material, transport and inspection readiness before bidding.
For accepted delayed supply, LD is 0.5% of the gross delayed-supply value including GST for each week or part, capped at 10%. After the original delivery date, tax/price increases are denied while decreases still benefit the purchaser; cancellation and Security Deposit forfeiture remain available.
The tender separately reserves 5% General Damages for failure of supply/breach. If Security Deposit was exempted, damages equal to the otherwise-applicable SD may also be levied, creating potentially overlapping recovery exposure alongside LD and adverse performance recording.
The supplier bears transit risk to destination and receives no separately paid transit insurance. Payment is only 100% against Receipt Note after consignee receipt/inspection, so the bidder finances manufacture and delivery and bears acceptance timing risk.
The 30-month warranty survives inspection, acceptance and payment. On Warranty Rejection Advice, the supplier must repair or replace free at the ultimate destination within 60 days (or deposit equivalent value); failure is breach, and recoveries may be taken from pending bills or Warranty Security Deposit.
The ordered quantity can vary by ±5%, and the NIT permits total PO value variation up to INR 8 lakh. Price and capacity planning should therefore allow for the maximum tender-specific variation.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
AMM/CHG, South Eastern Railway, acting for the President of India. The document is digitally signed by Suk hsen Kumar Suman (printed as SUKHSEN KUMAR SUMAN). No tender-specific phone or email is stated.
Principal Chief Materials Manager, South Eastern Railway, Garden Reach, Kolkata-700043. Bid submission is online only; this address is not designated for physical bid documents.