Publication date
Bid dated / published on 20-08-2026.
- GeM Bid Number GEM/2026/B/7937285.
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Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirement; Material Handling Equipment
Hindustan Petroleum Corporation Ltd · Mumbai Suburban, Maharashtra9778613
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
20 Aug 2026
26 Aug 2026
₹1.5 Cr
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid dated / published on 20-08-2026.
No pre-bid meeting date or bidder clarification deadline is stated in the tender documents.
Bid End Date/Time is 25-08-2026 11:00:00.
Bid Opening Date/Time is 25-08-2026 11:30:00.
Bid Offer Validity is 90 days from bid end date.
Contract period is 2 year(s); PO validity is 24 months from PO date; first tentative crane requirement is Sep-26.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
HPCL basic financial limit is Rs 2,50,00,000/- (Rs 2,95,00,000 with 18% GST at 0% quote); evaluation is overall lowest / total value wise; single-vendor order; rate contract with no minimum offtake guarantee.
EMD is not required.
No tender document fee / bid participation fee is prescribed; GeM disclaimer also bars asking for tender/bid participation fee.
Performance security / RM-PBG is applicable at 5% of total PO value; separate security deposit of 2% of total contract value is also applicable; ePBG duration shown as 18 months with advisory bank ICICI.
Payment is 100% within 15 days (bid: of SDAC + online bill submission; ATC: from date of receipt of bill as per GTC Works contract).
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
GeM bid requires Bidder Turnover documents and states MSE/Startup relaxation for years of experience and turnover is No, but no numeric turnover, past-performance quantity or years-of-experience threshold is specified in the bid/ATC.
Technical bid must include Annexure-I crane particulars separately for 400-500 t and 650-700 t cranes, with compulsory load chart/range diagram and manufacturing-year/spec documents — missing these makes the bid liable for rejection.
Vendor must supply crane operator with minimum 10 years experience, day-shift supervisor, and two riggers per shift; cranes must be roadworthy with valid Form-11 / statutory certificates, RTO/PUC and DGFASLI competent-person certification before ready-to-lift.
Bidder must declare it is not banned/holiday-listed; Integrity Pact must be signed; previous anti-corruption transgressions in last three years can lead to exclusion/holiday listing.
Land-border bidders need Competent Authority registration (GeM GTC cl.26); MII compliance is Yes; MSE purchase preference is Yes with 15% price band for 100% quantity; MSE/Startup experience-turnover relaxations are not given.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Rate-contract hiring of high-capacity hydraulic mobile tyre-mounted telescopic cranes with operator and riggers for HPCL Mumbai Refinery (HPCL MR).
Services at HPCL Mumbai Refinery, B.D. Patil Marg, Mahul Road, Mumbai-400074; contract/PO span 24 months; monthly hire = 26 days including Sundays/holidays, 24 hours (two 12-hour shifts, max 1 hour lunch break).
HPCL provides work permits/road closures and lifting tools & tackles per approved lift plan; vendor provides crane, consumables/spares, support crane for accessory installation, supervisor/operator/riggers, food for crew, and all statutory certifications.
Factories Act Form-11, DGFASLI competent person certification, RTO/PUC, PESO spark arrestors and HPCL HSE/PPE manuals apply; this is not a firm quantity commitment.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-packet bid on GeM (GEM/2026/B/7937285); technical documents online; absolute GST-inclusive price only in GeM priced bid; do not upload price excel or any price indication with technical bid.
Integrity Pact, vendor declaration, local content declaration and contact form require authorised signatory signature and stamp/seal; JV/consortium IP needs each partner's authorised signatory.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Operative bid/ATC require 5% PBG/ePBG, but the printed Performance Bank Guarantee proforma states 10% of total contract value.
GeM bid pays within 15 days of SDAC and online bill submission; ATC says 100% within 15 days from date of receipt of the bill as per GTC Works contract.
Bid requires ePBG for 18 months while contract/PO period is 24 months; GeM GTC expects performance security valid for 2 months beyond completion of all contractual obligations.
Bid EMD Detail is Required: No, yet the Integrity Pact agreement still speaks of encashing/forfeiting bid security if the 90-day bid-open condition is not honoured.
ATC simultaneously imposes RM/PBG 5% of PO value and Security Deposit 2% of contract value, i.e. stacked securities totaling 7% unless HPCL later clarifies set-off/adjustment.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask HPCL to confirm whether both 5% RM/PBG and 2% security deposit are simultaneously payable, the accepted instruments, claim period, and exact validity end-date given 24-month PO vs 18-month ePBG and the 10% PBG form boilerplate.
Request the numeric Bidder Turnover / past-experience criteria (if any) and exact documents expected under GeM fields Bidder Turnover, Certificate, Additional Doc 1/2, since no thresholds are printed.
Clarify whether bidder must own the offered 400-500 t and 650-700 t cranes at bid stage or may rely on lease/hire-in, and how far Annexure-I may change before first mobilisation without re-qualification.
Seek indicative expected hire-months per capacity over 24 months and whether any minimum offtake or standby compensation exists, given explicit no-minimum-quantity rate-contract wording against a Rs 2.5 Cr financial limit.
Confirm whether the 10-day mobilisation clock starts from email intimation date or a stated required-on-site date, and how risk-and-cost re-tender interacts with the Rs 30,000/day fine cap of 10 days.
Request the prescribed Land Border Form-I and clarify what NSIC/ISO/manufacturer documents are expected for a crane-hiring service (not equipment supply).
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
HPCL gives no guarantee of minimum financial limit or quantities; vendor bears availability of 400-700 t class cranes against uncertain call-offs within Rs 2.5 Cr basic limit.
Delay beyond 10 calendar days from written intimation attracts Rs 30,000 per day (max 10 days); beyond that HPCL may cancel release order/rate contract and re-procure at vendor's risk and cost (overall liability capped at 100% of contract value).
Shift-wise penalties for missing operator (Rs 10,000), supervisor (Rs 3,000) or rigger (Rs 2,000), plus pro-rata hire deduction and recovery of damage to HPCL property from bills.
5% ePBG plus 2% SD locks significant capital; payments depend on GeM SDAC/online billing and HPCL timesheet/challan process within 15 days — working-capital strain for asset-heavy hire.
Five-day short-duration emergency bid with reverse auction (H1 elimination) and MSE 15% match for 100% quantity compresses preparation time and can force price war after technical qualification.
Strict CISF gate controls, police verification for workmen, intrinsically safe phones, PESO spark arrestors, daily shutdown instructions and full HSE/PPE manuals shift operational liability heavily onto vendor.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Hindustan Petroleum Corporation Ltd (Ministry of Petroleum and Natural Gas), office Petroleum House; tender inviting authority HPCL Mumbai Refinery.
Ms. Gupta Ashi, Senior Engineer - Maintenance ([email protected]; Ph 020-225076943 / 22038243) and Mr. Homesh Garg, Chief Manager - Maintenance ([email protected]; Ph 022-25076944).
Ms. Richa Nanda, Officer - Materials; Phone 22038858; Email [email protected].
Finance contact Mr. Mahima Sisodiya, Accounts Officer – Finance (Ph 22038431; [email protected]). Original non-digitally-signed invoices to HPCL IFS, Priyadarshini Building, 2nd & 3rd Floor, Eastern Express Highway, Sion, Mumbai – 400 022.
IEMs: Capt. Anoop Kumar Sharma ([email protected]); Shri Bhagwan Shankar ([email protected]); Shri Ram Phal Pawar ([email protected]).