High End Desktop Computer

Publication / bid document date

Bid document dated 20-08-2026; Bid Number GEM/2026/B/7892263.

• No corrigendum in the workspace revises this date.

Bid submission end

Bid End Date/Time: 04-09-2026 12:00:00.

• Auto-extension applies only if fewer than 3 bids are received: bid end is auto-extended by 3 days, up to 2 times.

Bid opening

Bid Opening Date/Time: 04-09-2026 12:30:00.

Bid offer validity

Bid Offer Validity is 180 days from the bid end date.

• Per GeM GTC, bid validity can be further extended with mutual consent; products offered cannot be withdrawn during bid validity.
• GTC requires Bid Security validity of 45 days beyond bid validity.

Pre-bid / clarification window

No pre-bid meeting date or pre-bid query deadline is stated in the bid document.

• During technical evaluation, time allowed for technical clarifications is 2 Days.
• Sellers may raise representations against ATC/bid conditions via the GeM Representation window; buyer must reply before opening bids.

Delivery timeline

Delivery period is 30 days for the full quantity of 39 units to the Raichur/Hutti consignee.

• GTC treats delivery period as essence of contract.

Estimated tender value

No estimated cost / tender value is printed in the bid document.

• EMD of Rs 77,500 implies estimated value above GeM's Rs 5 lakh Bid Security threshold, but the estimate itself is not disclosed.

EMD / Bid Security

EMD Amount is Rs 77,500; Advisory Bank State Bank of India; beneficiary Sr Manager Prabhunath M P, HGML.

• GTC defines Bid Security forms as Insurance Surety Bond, Account Payee DD, FDR, Banker's Cheque, Bank Guarantee (including e-BG) from commercial banks, or online payment in acceptable form.
• Bid also states EMD shall be accepted as a surety bond; EMD & Performance security should be in favour of Beneficiary.
• Scanned EMD to be uploaded with online bid; hard copy to Buyer within 5 working days of bid opening, else bid may be rejected.
• EMD validity per GTC: 45 days beyond bid validity (here bid validity is 180 days from end date).
• EMD exemption available under GeM GTC for eligible categories (e.g. MSE manufacturers with Udyam, Startups, PSUs, BIS license holders, Vendor Assessed sellers, etc.); under MSE only manufacturers for goods are eligible — traders excluded. Supporting documents must be uploaded.
• No interest is payable on Bid Security/EMD.

Tender / bid participation fee

No tender fee is prescribed; GeM treats asking for tender/bid participation fee as making the bid null & void.

Performance security (ePBG)

ePBG is 3.00% of contract value for 12 months; Advisory Bank State Bank of India.

• GTC: for e-Bidding/RA contracts, Performance Security up to 5% (GFR 3%–5%); must be submitted within 15 days of award; payments become due only after receipt and genuineness verification; no interest payable.
• GTC also states Performance Security should be valid for 2 months beyond completion of all contractual obligations including warranty — which conflicts with the bid's 12-month ePBG duration given minimum 3-year on-site warranty (see contradictions).
• Acceptable forms per GTC: Insurance Surety Bonds, Account Payee DD, FDR from commercial bank, BG including e-BG, or online payment in acceptable form.
• Buyer may forfeit Performance Security in whole or part for neglect of obligations; refund within 30 days of completion of all contractual obligations if duly performed.

Payment terms

Payment within 30 days of CRAC issue and online bill submission (explicitly supersedes GeM GTC 10-day timeline).

• Invoice must be raised in the name of Consignee with GSTIN of Consignee only.
• While generating invoice on GeM, seller must upload scanned GST invoice and GST portal screenshot confirming GST payment.
• GST reimbursement: actuals or applicable rates, whichever is lower, subject to maximum of quoted GST %.
• Free Delivery at Site including loading/unloading; installation/commissioning cost (if in scope) included in offer price.
• Payment also linked to Performance Security receipt (GTC) and, where service-centre clause applies, to functional service centre evidence.

Purchase preference

MSE Purchase Preference: No; MII Purchase Preference: No.

• Evaluation Method: Total value wise evaluation.
• Bid splitting not applied.

Bidder turnover

Minimum average annual turnover of the bidder (for 3 years): 15 Lakh(s).

• Calculated as minimum average annual financial turnover during last three years ending 31st March of previous financial year.
• Evidence: certified audited balance sheets or CA/Cost Accountant certificate for relevant periods.
• If bidder is less than 3 years old, average turnover of completed financial years after constitution is taken.
• Turnover eligibility criteria: to be verified by buyer at technical evaluation.
• MSE Relaxation for Years of Experience and Turnover: No; Startup Relaxation: No.

OEM turnover

OEM Average Turnover (Last 3 Years): 50 Lakh(s).

• Same CA/balance-sheet evidence rules as bidder turnover; younger OEMs use completed years after constitution.

Experience criteria

3 Year(s) past experience required for same/similar service/category products.

• Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central / State Govt Organization / PSU for the indicated number of Financial years before bid opening date.
• Copies of relevant contracts and delivery acceptance certificates like CRAC to be submitted with bid showing some quantity supplied during each of those Financial years.
• No MSE/Startup relaxation of experience years in this bid.

Past performance

Past Performance requirement is 30% of bid quantity in at least one of the last three Financial years.

• Bidder or its OEM (themselves or through re-seller(s)) should have supplied same or similar Category Products for 30% of bid quantity to any Central / State Govt Organization / PSU.
• With bid quantity 39, 30% equals about 12 units (cumulative order quantity in any one FY).
• Copies of relevant contracts proving cumulative order quantity in any one financial year to be submitted with bid.

Certifications and product compliance

Bidder or OEM must have ISO 9001; upload BIS licence, type test and other certificates prescribed in product specification; product must have ≥3 years residual market life.

• Imported products: OEM or Authorized Seller of OEM should have a registered office in India for after-sales support; certificate to this effect required.
• OEMs must hold valid EPR registration (E-waste Rules 2022) with registration number reflected in catalog parameter.
• Genuine OS and Windows Hardware Compatibility Certificate required for Windows OS supplies.
• Dedicated/toll-free telephone for service support and escalation matrix required.
• Functional Service Centre in State of consignee location applies for carry-in warranty only — not applicable for on-site warranty goods (this category requires On Site OEM Warranty).

Land-border / foreign bidder restriction

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26).

• False declaration or non-compliance is ground for immediate contract termination and further legal action.

Consortium / JV

No consortium or joint-venture participation rules are stated in the bid document.

Item and quantity

Supply of 39 High End Desktop Computer (Q2) units under GeM category specifications.

• Organisation: The Hutti Gold Mines Company Limited (Industries And Commerce Department Karnataka).
• Type of Bid: Two Packet Bid; Bid to RA enabled: No; Inspection Required: No.
• Evaluation: Total value wise.

Key technical specifications

Desktop with table-mount monitor system, min 6 USB ports; base processor AMD Ryzen 7 5700G / Intel Core i7 12700 or higher; DDR5 RAM 16 GB or higher; primary storage 1024 GB or higher; Windows 11 Professional factory pre-loaded; dedicated graphics memory 2.0 GB or higher; Discrete TPM 2.0; IPS monitor 53.1–58 cm per IS 13252 (Part 1); On Site OEM Warranty 3/4/5 years or higher.

• Additional specification parameter: Speaker to be provided additionally — internally/externally.
• Category based on MeitY Model Technical Specification dated 19 August 2024 (letter W-43/4/2020-IPHW).
• Motherboard expansions: PCIe x1 (1+), PCIe x16 (1+), M.2 for SSD (1+), M.2 for WiFi (1+).

Delivery location

Consignee Rangajetty — 584122, Hutti, Lingsugur Taluk, Raichur District; quantity 39; delivery in 30 days.

• Delivery is Free Delivery at Site including loading/unloading (GeM GTC).

Installation and exclusions

Category STC: installation requirements are to be indicated under ICT clause; installation is mandatory for Direct and L1 Purchase. No separate ICT installation mandate is printed in this bid's buyer ATC beyond category seller installation responsibility language.

• Installation does not include supply of antivirus, MS Office, etc. — buyer procures separately.
• Seller installs/configures systems and connects to existing power/networking at no extra charge; site electrical/networking preparation is buyer/consignee responsibility.
• Seller must not change factory pre-loaded configuration; provide verifiable OEM warranty certificate/tag and OEM website verification link/serial number at supply.
• Monitor supply follows 'Availability of Monitor' parameter (Yes as per IS 13252 Part 1).

Submission mode and portal

Online GeM two-packet bid submission on the GeM marketplace; bid also governed by GeM General Terms and Conditions.

• Type of Bid: Two Packet Bid (technical and financial packets).
• Documents uploaded by bidders are shown to all participating bidders (Yes).
• Minimum 3 bids required to disable automatic bid extension.
• No reverse auction (Bid to RA enabled: No).

Physical originals

EMD hard copy must be submitted directly to the Buyer within 5 working days of bid opening (scanned copy online with bid); mandating other physical pre-qualification documents (except EMD and signed Integrity Pact) is disallowed by GeM disclaimer.

• This bid does not separately prescribe an Integrity Pact requirement in bid details; Integrity Pact is only mentioned in the GeM physical-submission disclaimer.
• No separate physical address for hard-copy receipt is printed beyond beneficiary/office identifiers (office pin 584115).

Signing / digital submission rules

Submission is through GeM seller login/dashboard processes; no separate Class of DSC is specified in these documents beyond GeM portal bidding norms in GTC.

• Seller representations use Representation window in seller dashboard after login.
• At invoice stage, GST invoice scan and GST portal payment screenshot must be uploaded on GeM.

No corrigendum issued in available documents

The workspace contains only the original GeM Bid Document (dated 20-08-2026) and GeM GTC; no corrigendum/addendum files are present.

• Values that finally apply are those in bid_9726889.pdf read with gtc.pdf, without date/amount amendments.
• Final key values: Bid end 04-09-2026 12:00:00; opening 04-09-2026 12:30:00; validity 180 days; EMD Rs 77,500; ePBG 3% for 12 months; quantity 39; delivery 30 days to Hutti/Raichur.

ePBG duration vs warranty-linked Performance Security validity

Bid fixes Duration of ePBG required as 12 months, while GeM GTC requires Performance Security valid for 2 months beyond completion of all contractual obligations including warranty; minimum on-site OEM warranty is 3 years.

• Bid ePBG Detail: 3.00% for 12 months.
• GTC Clause 7(ii): Performance Security valid for 2 months beyond date of completion of all contractual obligations including warrantee obligations.
• Specification: On Site OEM Warranty 3, 4, 5 Or higher years.
• Impact: under a strict GTC reading, security validity would extend well beyond 12 months; bidder should confirm on GeM/with buyer which validity will be enforced at award.
• GTC also states ATC supersedes GTC on conflicting provisions, and bid ePBG fields are part of bid detail (not free-form ATC); GeM disclaimer voids ATC that contravenes ePBG Detail section — so the 12-month bid field is the bid-specific setting, but the warranty-linked GTC rule remains in tension.

Payment timeline: bid 30 days vs GTC default 10 days

Resolved in favour of 30 days — the bid expressly supersedes GTC clause 12's 10-day payment period.

• Not an open conflict for bidders: bid Payment Timelines state payment within 30 days of CRAC and online bills in supersession of 10 days in GTC clause 12.

Additional Doc 1–4 listed but not defined in printed ATC

Bid Details require Additional Doc 1–4 (Requested in ATC), but Buyer Added Bid Specific Terms do not label any uploads as Additional Doc 1–4.

• Creates checklist ambiguity on GeM technical packet — bidders must map ATC items (ISO, BIS/type tests, escalation matrix, service numbers, OEM auth, etc.) carefully against the portal's mandatory upload slots.
• This is a documentary inconsistency/gap rather than two conflicting numeric values.

What files map to Additional Doc 1–4 on GeM?

Ask buyer to specify exact content expected under Additional Doc 1, 2, 3 and 4 (Requested in ATC), since ATC text does not name them.

• Material because missing/mismatched mandatory GeM uploads can cause technical rejection.
• Also clarify whether ISO 9001, BIS/type test, escalation matrix, OEM authorization each occupy distinct Additional Doc slots.

Confirm ePBG validity period at award

Confirm whether successful bidder must furnish ePBG for only 12 months (bid detail) or for warranty period + 2 months (GTC Clause 7).

• With minimum 3-year on-site warranty, the bank-guarantee cost/tenor differs materially.
• Also confirm claim period language and whether extension is required if warranty is 4 or 5 years.

Is installation in scope for this e-bid?

Confirm whether installation/commissioning is required under this bid's ICT settings, delivery timeline, and price (category says ICT clause indicates installation; Direct/L1 installation is mandatory).

• Affects costing (engineer visit to Hutti/Raichur), 30-day delivery feasibility, and acceptance/CRAC risk.
• Also confirm whether speakers (internal/external) are part of supply configuration testing at site.

Exact EMD hard-copy delivery address and beneficiary details

Request complete postal address and any instrument wording for EMD/ePBG in favour of Sr Manager Prabhunath M P / HGML (only pin 584115 and emails are printed).

• Hard copy EMD is due within 5 working days of bid opening; wrong beneficiary/address risks rejection/forfeiture issues.

Liquidated damages for delayed delivery

LD @ 0.5% of contract value of delayed quantity per week or part week, capped at 5% generally and 10% for inordinate delay (>25% of completion period).

• Delivery period is essence of contract; only 30 days for 39 desktops to Hutti/Raichur.
• No price increase admissible during LD-extended delivery; buyer gets benefit of any GST decrease.

EMD forfeiture and bid rejection triggers

EMD can be forfeited for withdrawal/modification/impairment of bid during validity and related GTC defaults; late hard-copy EMD can lead to rejection.

• Uploaded technical documents are visible to other bidders — commercial sensitivity/competitive-intelligence exposure.
• Land-border false declaration grounds immediate termination and legal action.

Performance security and payment hold

Payments become due only after Performance Security is received and verified; buyer may forfeit PS for non-performance.

• ePBG 3% with uncertain practical validity vs 3+ year warranty increases contingent liability.
• Payment stretched to 30 days after CRAC (longer than GeM default 10 days).
• If carry-in service centre clause were ever applied, payment waits for functional service centre evidence — though on-site warranty makes that clause stated as not applicable.

Tight qualification filters without MSE/Startup relaxation

No MSE/Startup relaxation on experience or turnover; need 3-year govt/PSU track record, 30% past performance, bidder 15 Lakh and OEM 50 Lakh turnover, OEM authorization and multiple certificates.

• Experience limited to Central/State Govt/PSU supplies — private-sector-only track record will not qualify.
• Minimum 3 bids needed to avoid auto-extension; competition dynamics uncertain.

Warranty, configuration and acceptance risks

Minimum 3-year on-site OEM warranty with dedicated service manpower; factory configuration must not be altered; consignee acceptance checks include serial/OEM website verification to prevent refurbished supply.

• Rejected goods must be lifted within 10 days or ground rent/warehousing charges apply (GTC).
• Arbitration Clause: No; Mediation Clause: No — dispute path is not buyer-arbitration under bid details.
• GST compliance failures allow recovery from dues/PS; seller bears GST determination risk (reimbursement capped at lower of actual/applicable/quoted).

Procuring organisation / office

The Hutti Gold Mines Company Limited under Industries And Commerce Department Karnataka; office name/code 584115.

• Ministry/State Name: Karnataka.
• Bid Number: GEM/2026/B/7892263.

Buyer / grievance emails

HOD grievance redressal email [email protected]; Buyer email [email protected].

• No phone numbers are printed in the bid document.
• ATC/grievance representations are to be raised with buyer organisation (and via GeM Representation window for bid objections), not with GeM for ATC impact.

EMD / security beneficiary

Beneficiary: Sr Manager Prabhunath M P, THE HUTTI GOLD MINES COMPANY LIMITED, Industries and Commerce Department Karnataka, 584115.

• Full street address and phone for physical EMD delivery are not printed.

Consignee / delivery address

Consignee/Reporting Officer: Rangajetty; Address: 584122, Hutti, Lingsugur Taluk, Raichur District.

• This is the goods delivery/reporting location (quantity 39), not necessarily the EMD hard-copy address.