High End Desktop Computers with Monitors and Accessories

Bid publication date

Bid document is dated 25-08-2026.

• Bid Number GEM/2026/B/7825088.
• No corrigendum amending the publication date is present in the tender pack.

Bid end / submission deadline

Bid End Date/Time is 15-09-2026 13:00:00.

• Auto-extension applies if fewer than 3 bids are received: bid can auto-extend by 3 days, up to 3 auto-extensions.
• No pre-bid meeting or clarification-submission deadline is stated in the bid document.

Bid opening

Bid Opening Date/Time is 15-09-2026 13:30:00.

• Bid type is Two Packet Bid.
• Time allowed for Technical Clarifications during technical evaluation is 2 Days.

Bid offer validity

Bid Offer Validity is 180 days from the bid end date.

• Per GeM GTC, Bid Security/EMD validity must be 45 days beyond bid validity (so EMD should cover 180 + 45 days from bid end).

Delivery period

Delivery period is 60 days for the full quantity of 476 units to the Pulwama consignee.

• Scope includes supply, installation, testing and commissioning.
• Option clause can increase quantity up to 50%, with additional delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to a minimum of 30 days.

Estimated bid value / tender value

No numeric estimated bid value or tender value is printed in the available documents.

• The bid states that Estimated Bid Value indicated above is only for guidance on EMD and eligibility (turnover/past performance/experience) and has no bearing on quoted price, but the actual figure is not shown in the extracted bid text.
• Evaluation is total value wise; Bid to RA is enabled.

EMD / bid security

EMD amount is INR 12,85,200; Advisory Bank is State Bank of India; EMD & performance security must favour the named beneficiary.

• Beneficiary: STATION COMMANDER, Air Force Station Awantipur, Jammu And Kashmir (Air Force Public Fund Account Awantipur); UIN Number NCTGC2415P.
• EMD is also accepted as a surety bond.
• GeM GTC defines Bid Security forms as Insurance Surety Bond, Account Payee Demand Draft, Fixed Deposit Receipt, Banker’s Cheque or Bank Guarantee (including e-Bank Guarantee) from a Commercial Bank, or online payment in acceptable form.
• Scanned EMD must be uploaded with the online bid; hard copy must reach the Buyer within 5 working days of bid opening, failing which the bid may be rejected.
• EMD validity must be 45 days beyond the 180-day bid validity.
• EMD exemption is as per GeM GTC 4.0 (Ver 1.29) dt 25 Mar 26; under MSE category only manufacturers for goods (not traders) are eligible, with valid supporting documents.
• Unsuccessful bidders' EMD is returned within 15 days after award or expiry of bid validity (in two-packet bidding, technical-stage failures within 15 days of technical result); successful bidder's EMD within 15 days after receipt of Performance Security/e-PBG.

Performance security (ePBG)

ePBG is 3.00% of contract value for 38 months; Advisory Bank State Bank of India.

• Per GeM GTC, performance security for e-Bidding/RA contracts must be valid for 2 months beyond completion of all contractual obligations including warranty; must be submitted within 15 days of award; payments become due only after receipt and genuineness verification.
• GTC acceptable forms: Insurance Surety Bonds, Account Payee Demand Draft, Fixed Deposit Receipt from a Commercial bank, Bank Guarantee (including e-Bank Guarantee), or online payment.
• No interest is payable on performance security.
• ePBG duration of 38 months aligns with ~3-year onsite warranty plus buffer.

Tender / bid document fee

No tender fee is charged; GeM disclaimer forbids asking for tender/bid participation fee.

Payment terms

For goods, 100% payment within 10 days of CRAC issuance and online bill submission (unless STC/ATC say otherwise); no ATC payment deviation found.

• While generating invoice on GeM, seller must upload scanned GST invoice and GST portal screenshot confirming GST payment.
• GST reimbursement is as per actuals or applicable rates (whichever is lower), subject to maximum of quoted GST %.
• Payment release is also linked to ePBG submission/verification under GTC.

Bidder and OEM turnover

Minimum average annual turnover for bidder and for OEM is 214 Lakh(s) over the last 3 years; bidder turnover criterion is GeM-verified turnover.

• Period ends on 31st March of the previous financial year.
• Bidder turnover is system-validated from GeM financial data (average of available last three years, or fewer if incorporation is recent); no separate bidder-turnover upload is required under the bid filter clause.
• Buyer ATC also requires documentary OEM/bidder turnover evidence (audited balance sheets or CA/Cost Accountant certificate) — see contradictions on documentary upload for bidder turnover.
• MSE and DPIIT Startup complete relaxation from Years of Experience and Turnover is Yes; MSE OEM / Startup OEM can also get OEM average turnover relaxation if they are OEM of offered products, subject to quality/technical specs and supporting exemption documents.

Experience and past performance

3 years same/similar category supply experience to Central/State Govt/PSU, plus past performance of 80% of bid quantity in any one of the last three financial years.

• Experience: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same/similar Category Products for the number of financial years indicated (3 years) before bid opening; contracts and delivery acceptance certificates like CRAC for some quantity in each year.
• Buyer ATC: CRAC/PAYMENT RECEIPT COPY MUST BE UPLOADED FOR EXPERIENCE CRITERIA.
• Past performance: same/similar category products for 80% of bid quantity (80% of 476 ≈ 381 units) in at least one of the last three Financial years to Central/State Govt/PSU; relevant contracts proving cumulative order quantity in that year.
• Acceptable experience proofs (any one): (a) contract copy with invoices and self-certification of execution; (b) client execution certificate with contract value; (c) other execution proof e.g. TPI release note.
• TECHSPC adds OEM must have been manufacturing desktop/laptop computers for last 15 years with proof — stricter OEM longevity requirement beyond the 3-year filter.

Make in India / local supplier eligibility

Only Class-I and Class-II local suppliers may bid; non-local suppliers are ineligible (eligible MSEs still allowed to participate under the concurrent MSE-MII OM).

• Minimum 50% local content for Class 1 and 20% for Class 2 local supplier.
• MII purchase preference: Yes; Class-1 local suppliers within L1+20% can get preference for maximum 50% of bid quantity.
• MSE purchase preference: Yes; MSE OEMs within L1+15% for 25% quantity (bidder must be manufacturer/OEM of offered product; traders excluded).
• Local-content certificate from OEM required to avail MII preference; if bid value > Rs 10 Crore, local-content declaration must be certified by statutory/cost auditor (company OEM) or practicing CA/CMA (other OEMs).

Registrations, certifications and OEM standing

ISO 9001 for bidder or OEM; OEM net worth must be positive; multiple product/security certificates are mandatory per ATC/TECHSPC.

• ISO 9001: bidder or OEM of offered products must have ISO 9001 certification.
• NET WORTH: Net Worth of the OEM should be positive as per last audited financial statement.
• TECHSPC essential certificates include: latest TCO (or equivalent Indian) for monitor with model no.; RoHS; IS/ISO 14001 & IS/ISO/IEC 27001:2022; MIL-STD 810H from Govt-accredited NABL and BIS-recognized lab for offered PC model; EPR/CPCB (if not exempt); BEE/Energy Star.
• EPR registration mandatory for OEMs under E-waste rules 2022 (category STC).
• Imported products: OEM or authorized seller must have registered office in India for after-sales support, with certificate.
• Land-border restriction (GeM GTC cl.26): bidder from a country sharing land border with India is eligible only if registered with the Competent Authority; false declaration is ground for immediate termination and legal action.
• Bidder must not be under liquidation/court receivership/bankruptcy (undertaking required).
• Offered product must not be obsolete and must have at least 7 years residual market life (not declared EOL by OEM before that period).

Authorization, service support and consortium/JV

Authorized distributors must submit bid-specific OEM MAF; OEM/bidder service-support capabilities are mandatory; no consortium/JV rules are stated.

• Manufacturer Authorization / bid-specific MAF with OEM signatory details (name, designation, address, e-mail, phone); TECHSPC requires OEM ink-signed MAF.
• Dedicated/toll-free telephone for service support; escalation matrix required.
• TECHSPC: OEM should have service centers in consignee district; onsite OEM warranty 3 years+ comprehensive from installation.
• Bid ATC service-centre clause for carry-in warranty is stated as N/A where goods have on-site warranty.
• No JV/consortium participation rules, equity floors or member caps are set out in the documents.

What is being procured

Supply, installation, testing and commissioning of 476 High End Desktop Computers (Q2) / Desktop PC i7 configuration with monitors and accessories.

• Item category: High End Desktop Computer (Q2); TECHSPC title: TECHNICAL SPECIFICATIONS AND ATC OF DESKTOP PC i7.
• Bid price must include all cost components for SITC of goods.
• Monitor is to be supplied (Availability of Monitor: Yes); keyboard (USB wired) and mouse (USB laser); accessories include DP and HDMI cables, power cables, Indian power plugs and any other accessories needed for installation/commissioning.
• All supplied items (Monitor, Mouse, keyboard) must be from same OEM and mutually compatible.
• Factory pre-loaded OS: DOS or equivalent; bidder must certify DOS PC is compatible with Windows 11.
• Installation includes setup/configuration and loading buyer-provided software; does not include supply of antivirus, MS Office etc. (buyer-procured). Buyer/consignee handles electrical wiring, networking and site preparation.

Key technical configuration (TECHSPC essential)

Intel Core i7-14900 or AMD Ryzen 7 8700 or higher (14th Gen, 16 cores), 16 GB+ DDR5, 1024 GB NVMe SSD, discrete TPM 2.0, tower desktop with 23.8"+ FHD IPS monitor.

• RAM expandable to 64 GB+; at least 2 DIMM slots (1 populated).
• Networking: 10/100/1000 onboard Gigabit Ethernet; No Wi-Fi / Bluetooth network & hardware to be available in PC.
• Ports (minimums): USB Type-A 2.0 ×2+, USB Type-A 3.2 ×5+, HDMI ×1+, DP ×1+, VGA ×1+; universal 3.5 mm audio.
• Monitor: 23.8" or higher, 1920×1080, LED backlit LCD, IPS, 200–250 nits, 71–90 Hz, 16:9; external power adapter.
• Power SMPS 180 W; efficiency 90–94%; operating temp 5–35°C; humidity 10–90%.
• Security: TPM 2.0 (Discrete) and Integrated Diagnostic Tool in BIOS and Chassis Intrusion switch; cabinet locking facility with integrated eye and lock.
• Unique OEM product ID/number required.
• GeM category specification on the bid also lists allowed higher values (e.g. larger RAM/storage, longer warranty) and a broad processor allow-list; TECHSPC narrows processor and other parameters — see contradictions.

Delivery location and timeline

All 476 units to Air Force Station Awantipur / Pulwama, Jammu & Kashmir, within 60 days.

• Consignee/Reporting Officer identity and full postal address are redacted in the bid PDF as ***********, with location shown as PULWAMA.
• TECHSPC explicitly names Air Force station Awantipur, Pulwama, Jammu And Kashmir as SITC location.

Warranty and after-sales obligations

Minimum 3-year onsite comprehensive OEM warranty from installation; HDD/SSD not returned on warranty replacement; tight onsite response/resolution SLAs.

• TECHSPC: onsite support during warranty — attend within three days of helpdesk report and resolve within two working days.
• Bid ATC warranty servicing: complete service/rectification within 3 days of notice; delay penalty 0.5% of unit price per week, cumulative max 10% of contract value, then risk-purchase and PBG forfeiture.
• Hard Drive retention: faulty HDD of desktops not returned to OEM/supplier (Air Force / buyer security policy).
• OEM warranty certificate/tag required at delivery and must be verifiable on OEM website/customer care.
• Seller must not alter factory configuration; provide OEM website link/part no and unique serial for product verification.

Submission mode and portal

Online bid submission on GeM (Two Packet Bid); bid also governed by GeM General Terms and Conditions.

• Bid Number GEM/2026/B/7825088 on Government e-Marketplace.
• Documents uploaded by bidders are visible to other participated bidders (Yes).
• No separate physical technical/financial envelope structure is prescribed beyond GeM two-packet process and EMD hard-copy rule.
• No Integrity Pact format is attached as a bid-specific form; GeM GTC requires users to follow Integrity Pact guidelines on the GeM portal.
• Physical original: hard copy of Bid Security/EMD to Buyer within 5 working days of bid opening (GTC).

Signing / attestation rules

OEM MAF must be ink-signed; several undertakings/certificates are on bidder letterhead; GeM disclaimer treats signed Integrity Pact (if required) like EMD for limited physical submission window.

• TECHSPC compliance sheet must be tick-marked Yes/No; non-submission leads to rejection.
• Bidder's offer is liable to rejection if certificates/documents sought in Bid, ATC and Corrigendum are not uploaded.

No corrigendum / addendum in the document pack

The available tender documents contain no corrigendum or addendum file, and no amendment history is printed in the bid.

• Documents present: bid_9650200.pdf (Bid Document dated 25-08-2026), TECHSPC/...LPCell.pdf (buyer ATC/tech specs dated 14 Jul 26), and gtc.pdf (GeM GTC 4.0 Ver 1.29 dt 25 Mar 2026).
• Final applicable dates/values remain those in the original bid and ATC/TECHSPC (e.g. bid end 15-09-2026 13:00, opening 15-09-2026 13:30, validity 180 days, EMD 12,85,200, ePBG 3% for 38 months, qty 476, delivery 60 days).

Processor specification vs GeM category / STC prohibition

TECHSPC mandates specific processors (i7-14900 / Ryzen 7 8700 or higher, 14th Gen, 16 cores), while category STC says buyers must not mandate particular processor/brand in ATC and must follow GeM category allow-lists.

• Bid technical table (GeM category) lists a wide processor allow-list including many Intel Core/Ultra SKUs 'Or higher'.
• Category special terms (MeitY MTS based) state buyers shall not specify or mandate any particular processor, processor brand, or manufacturer in ATC and cannot modify category specifications via ATC.
• TECHSPC Annexure-VIII still fixes processor make/number/generation/cores as Essential.
• Bidder action: seek clarification/representation via GeM Representation window before bid; risk of rejection if offered CPU is on category list but not on TECHSPC, or if TECHSPC is later struck down as invalid ATC.

Wi-Fi / Bluetooth hardware ban vs category M.2 Wi-Fi slot

TECHSPC requires no Wi-Fi/Bluetooth hardware in the PC, while the GeM category specification shows Expansion slots (M.2) for WiFi as 1 Or higher.

• Offering a platform with Wi-Fi hardware/slot may satisfy category dropdowns but fail TECHSPC essential compliance, and vice versa.
• Seek written clarification whether Wi-Fi hardware must be absent/disabled and whether M.2 Wi-Fi slot value is only a category template residual.

Warranty onsite support timeline: 3-day rectification vs resolve in 2 working days

Bid ATC requires service/rectification within 3 days; TECHSPC requires attendance within 3 days and resolution within 2 working days.

• TECHSPC resolution SLA (2 working days) is tighter than bid ATC's 3-day complete rectification window.
• Penalty mechanics are detailed only in bid ATC (0.5%/week of unit price, cap 10%).
• Assume the stricter operational SLA may be enforced at Air Force site; price contingency and helpdesk process accordingly.

Service centre location requirement

TECHSPC requires OEM service centres in the consignee district, while bid ATC requires a functional service centre in the State only for carry-in warranty and marks it N/A for on-site warranty goods.

• Warranty is on-site (3 years+), so bid ATC state-centre clause is stated as not applicable, but TECHSPC district-centre requirement remains Essential.
• Plan for district-level support proof for Pulwama/Awantipur to satisfy TECHSPC.

Bidder turnover documentary upload

Main bid filter says bidder turnover is GeM-system validated with no separate upload, but Buyer ATC Turnover clause still requires audited balance sheets/CA certificate upload.

• To avoid ATC-based rejection, upload CA/audited turnover proofs even if GeM profile already has financials.

Experience depth: 3-year supply filter vs 15-year OEM manufacturing

Bid experience filter is 3 years same/similar supply; TECHSPC additionally requires OEM manufacturing desktops/laptops for last 15 years.

• Both appear as Essential/required; meeting only the 3-year GeM filter is insufficient if TECHSPC is enforced as written.

Which technical baseline prevails — TECHSPC Annexure-VIII or GeM category specification/STC?

Ask buyer to confirm whether Annexure-VIII essential values override category allow-lists, especially processor SKU, core count, USB 3.2 port count, no-Wi-Fi rule, and 15-year OEM manufacturing.

• Category STC expressly forbids processor-brand mandates and ATC modification of category specs; TECHSPC still contains those mandates.
• Material bid/no-bid and product-selection impact.

Confirm exact delivery/installation address and access constraints at Awantipur

Consignee officer name and full address are redacted as *********** while quantity is 476 to PULWAMA; request complete ship-to/install addresses, gate-pass/security lead times, and multi-building install plan.

• Category STC places site access/pass responsibility on consignee, but Air Force station security can still drive delivery cost and 60-day feasibility.

Warranty SLA conflict and HDD retention commercial impact

Seek confirmation whether resolution must be within 2 working days (TECHSPC) or service/rectification within 3 days (ATC), and whether non-return of faulty disks requires spare-pool pricing in the unit rate.

• Non-return of HDD/SSD increases warranty cost for 476 machines over 3+ years.

MIL-STD 810H lab certificate scope for the exact offered model

Ask whether MIL-STD 810H certificate must cover the exact commercial model/configuration offered (including monitor pairing) and which test methods/methods matrix are acceptable from NABL+BIS lab.

• This certificate is often a go/no-go for defence desktop bids and may limit eligible OEMs.

Estimated bid value figure missing from PDF

Request the numeric Estimated Bid Value used to set EMD 12,85,200 and turnover/past-performance thresholds, since clause 10 refers to a value 'indicated above' that is not visible in the document text.

• Needed for internal approvals and to cross-check EMD percentage reasonableness.

Tight 60-day SITC for 476 units at an Air Force station

Delivery, installation, testing and commissioning of 476 desktops within 60 days at Awantipur/Pulwama is an execution-critical path with security-access dependency.

• LD under GeM GTC: 0.5% of contract value of delayed quantity per week or part week, cap 5% normally and 10% for inordinate delay (>25% of completion period).
• Option clause can add up to 50% quantity with calculated extra time (min 30 days), expanding performance exposure.

Warranty penalties and non-return of storage media

Aggressive warranty SLAs plus permanent retention of faulty HDDs/SSDs create ongoing cost and penalty risk over the 3+ year onsite warranty.

• ATC penalty 0.5% of unit price per week of delay beyond service timeline; cumulative cap 10% of contract value, then alternate repair at seller risk/cost and PBG forfeiture.
• ePBG is 3% for 38 months — long lock-up of capital.

High EMD and qualification bar

EMD of INR 12,85,200, 214 Lakh average turnover, 80% quantity past performance, and heavy certificate stack (MIL-STD 810H, ISO 27001, TCO, etc.) make participation capital- and compliance-intensive.

• Hard-copy EMD within 5 working days of opening is a procedural rejection trap if missed.
• Documents uploaded are visible to other bidders, increasing competitive transparency of credentials.

ATC validity / representation risk on restrictive technical conditions

Several buyer ATC/TECHSPC conditions may be challenged as conflicting with GeM category rules; buyer must reply to representations before opening, creating schedule and scope uncertainty.

• GeM disclaimer lists invalid ATC practices (e.g. brand-specific mandates, external-document conditions) and can treat bid/contract null & void in listed cases.
• Until clarifications settle, pricing and OEM selection carry protest risk.

Payment held until ePBG and CRAC; buyer lab acceptance

Payment is 100% after CRAC but only becomes due after ePBG receipt/verification; material test certificate and buyer's lab results are sole acceptance criteria.

• Lab-based rejection risk after manufacture/supply is one-sided if acceptance criteria beyond published specs are applied.
• Malicious-code breach is treated as contract breach with IP/physical-damage exposure.

Reverse auction and purchase-preference dynamics

Bid-to-RA enabled among lowest 50% technically qualified bidders (with MSE/MII band inclusions) can compress margins after technical lock-in.

• Two-packet process with only 2 days for technical clarifications leaves little time to cure documentation defects.

Buying organisation

Ministry of Defence — Department of Military Affairs — Indian Air Force; office name is redacted in the bid PDF.

• Organisation Name: Indian Air Force.
• Office Name shown as ***********.

Buyer / grievance email contacts

HOD grievance email [email protected]; Buyer email [email protected].

• Listed under Contact details of HOD Grievance redressal / Buyer Email id.
• No phone numbers are printed in the bid document for these contacts.

EMD / performance security beneficiary and physical-submission addressee context

Beneficiary is Station Commander, Air Force Station Awantipur, Jammu & Kashmir (Air Force Public Fund Account Awantipur).

• Designation/role: STATION COMMANDER.
• UIN Number NCTGC2415P.
• GTC requires hard copy of EMD to be submitted directly to the Buyer within 5 working days of bid opening; detailed courier address beyond Awantipur station is not printed (office/consignee lines are redacted).
• No separate tender-fee payment address exists.

Consignee / delivery location contact lines

Consignee/Reporting Officer name and address are redacted; location is PULWAMA; TECHSPC identifies Air Force Station Awantipur, Pulwama, J&K as SITC site.

• Quantity 476; delivery 60 days.
• No consignee phone/email is printed.

TECHSPC issuing officer

Annexure-VIII is signed by Fit Lt Mohit Singh, SITO, dated 14 Jul 26.

• No email/phone for this officer is printed on the TECHSPC.