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Generated 18 Aug 2026, 12:48 pm

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AI Deep Dive

Hiring of Agency for IT Projects Milestone basis

Gujarat Urja Vikas Nigam · Vadodara, Gujarat8667988

Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.

Published

24 Dec 2025

Closes

24 Sept 2026

Estimated value

₹2.7 Cr

EMD

₹1.2 L

Key dates

All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.

Bid document date / publication

Bid Document GEM/2025/B/6960868 is dated 24-12-2025.

This is the only citable issue/publication date in the available tender package.

Pre-bid meeting

Pre-bid is scheduled for 05-01-2026 at 12:00:00 at GUVNL IT Department, Vadodara.

Venue: GUVNL, IT Dept, 7th Floor, S.P. Vidyut Bhavan, Race Course, Vadodara 390007.
No separate pre-bid query submission deadline is printed in the Bid Document beyond this pre-bid date/time.
GeM also allows seller representations within 4 days of bid publication on GeM.

Bid submission deadline

As printed in the Bid Document, Bid End Date/Time is 16-01-2026 21:00:00; later GeM date corrigenda are listed for this tender but have no attached files in the package, so no amended end-date text is citable here.

Auto-extension: bid extends by 7 days up to 3 times unless at least 5 bids are received (extension then disabled).
Twenty-seven Date-type corrigenda are recorded for this tender without downloadable corrigendum files, so intermediate/final portal-amended submission times cannot be verified from the document set.

Bid opening

As printed in the Bid Document, Bid Opening Date/Time is 16-01-2026 21:30:00.

Opening is 30 minutes after the printed bid end time.
No amended opening-date text is available because date corrigenda have no attached files in this package.

Bid offer validity

Bid Offer Validity is 120 days from the bid end date.

Validity runs from the (then applicable) bid end date; if the end date is extended on GeM, validity follows that end date under this printed rule.

Contract period and post-bid timelines

Contract Period is 2 Year(s); technical clarifications during evaluation are allowed for 2 days; ePBG duration is 27 months; online performance-security proof is due within 15 days of award.

Buyer option clause allows increase/decrease of contract quantity or duration up to 25% at issue of contract (and increase only up to 25% after issue).

Financials

Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.

Estimated bid value

Estimated Bid Value is 27019340 (INR as per GeM bid particulars).

Declared for guidance on EMD and for eligibility related to turnover/past performance/experience; not a quoted-price ceiling and not used as reasonableness criteria by itself.

EMD / bid security

EMD Amount is 120000; Advisory Bank is State Bank of India; EMD & performance security must favour the named GUVNL beneficiary.

Beneficiary: Gujarat Urja Vikas Nigam Limited (GUVNL), S.P Vidyut Bhavan, 1st Floor, Tech Dept, Race Course, Vadodara 390007.
Online EMD also allowed via RTGS/internet banking to GUVNL A/c 00000056003023939, IFSC SBIN0007442, SBI, Shivam, 14, Shrinagar Society, Behind Dinesh Mill, Vadodara; quote bid number and bidding entity in transaction details and upload payment proof with the bid.
EMD exemption seekers must upload valid supporting documents per GeM GTC; under MSE category only manufacturers (goods) and Service Providers (services) are eligible—traders excluded.
Forms of EMD beyond online RTGS/internet banking are otherwise as per GeM GTC (not restated in full in this Bid Document).

Performance security (ePBG)

ePBG Percentage is 5.00% for 27 months; Advisory Bank State Bank of India; online RTGS/internet banking also accepted besides PBG per GeM GTC.

Online performance security uses the same GUVNL SBI account details as EMD.
Successful bidder must upload online-payment proof in place of PBG within 15 days of award of contract and indicate contract number and seller entity in the transfer details.
27-month ePBG span exceeds the 2-year contract period printed in Bid Details.

Tender / bid document fees

No tender fee or bid participation fee is stated in the Bid Document.

GeM disclaimer treats asking for tender fee / bid participation fee / auction fee as a nullifying ATC practice.

Payment and pricing mechanics

Financial Document Indicating Price Breakup is required; evaluation is total-value-wise; Bid-to-RA is enabled; detailed Payment Terms are referenced as a separate PDF not present in this package.

Excel upload required: SCHEDULE B PRICE BID - 1764754569.xlsx.
Payment Terms attachment listed as Payment Terms:1764754699.pdf is not included among the downloaded documents.
MSE Purchase Preference: No.
Minimum Floor Price defined by Buyer: No.

Eligibility

Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.

Turnover

Minimum Average Annual Turnover of the bidder (for 3 years) is 100 Lakh(s).

Measured as minimum average annual financial turnover during the last three years ending on 31st March of the previous financial year.
Evidence: certified audited balance sheets of relevant periods, or CA/Cost Accountant certificate of turnover.
If constitution/incorporation is less than 3 years old, average turnover of completed financial years after constitution is used.
MSE Relaxation for Years of Experience and Turnover: No.
Startup Relaxation for Years of Experience and Turnover: No.

Past experience / similar services

3 Year(s) past experience of same/similar service is required, plus completed similar-service value thresholds against the estimated cost.

Past Experience of Similar Services required: Yes.
Years-of-experience rule: experience for the number of years indicated, ending month of March prior to bid opening, providing similar services to any Central/State Govt Organisation/PSU; upload relevant contracts/orders for each Financial year.
Similar completed services over the current FY and last three FYs (ending March prior to bid opening): (1) three similar completed services each ≥ 40% of estimated cost; or (2) two each ≥ 50%; or (3) one ≥ 80%.
Acceptable experience proofs (any one): (a) contract copy with invoice(s) plus self-certification of execution; (b) client execution certificate with contract value; (c) other execution support such as third-party inspection release note.
Buyer also states minimum number of IT professionals on payroll and certification requirements are 'As per Tender Terms' (detailed terms not in this package).

Registrations, certificates and land-border rule

Seller documents required include Experience Criteria, Bidder Turnover, ATC certificates, OEM Authorization Certificate and Additional Docs 1–3; land-border bidders need Competent Authority registration.

If seeking any experience/turnover exemption, supporting eligibility documents must still be uploaded (though MSE/Startup relaxations are printed as No).
Pre-Qualification Criteria attachment Pre-Qualification Criteria:1764754736.pdf is referenced but not present in the downloaded package.
In terms of GeM GTC clause 26, any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance can lead to immediate termination and legal action.

Consortium / JV, splitting and preferences

No consortium/JV participation rules are stated in the Bid Document; bid splitting is not applied; MSE purchase preference is No.

Detailed Instructions to Bidder / ATC may contain further entity-structure rules, but those files are not in the package.

Debarment / rejection triggers printed in bid

Missing sought certificates/documents can cause rejection; land-border non-compliance or false declaration can cause immediate contract termination; labour-law non-compliance is a contractual breach.

No separate blacklisting/debarment declaration format is printed in the 8-page Bid Document itself.

Scope of work

What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.

Procurement title and category

GeM item category/title is Hiring of Agency for IT Projects- Milestone basis under a services bid.

Type of Bid: Two Packet Bid.
Organisation: Gujarat Electricity Board (GEB) - Gujarat Urja Vikas Nigam Limited (GUVNL); office GUVNL, Vadodara.

Technical scope as printed

Technical Specifications Scope of Work is Selection of Agency for providing Consultancy for implementing ISO 27001:2022 for GUVNL and its Subsidiaries.

Resources Needed: As specified in Scope of work.
Deployment of core team: Onsite.
Deliverables / Timelines: As per Tender Terms.
Quantity set to 1 at consignee Suresh Ishwarlal Prajapati, Sardar Patel Vidyut Bhavan, Racecourse, Vadodara 390007.
Detailed Scope of Work attachment Scope of Work:1764754643.pdf is referenced but not present in the downloaded documents.

Duration, quantity flexibility and service support

Contract Period is 2 Year(s), with buyer option to vary quantity/duration up to 25%; bidder must provide dedicated/toll-free support number and escalation matrix.

Assignment or sub-contract of the contract in whole or part needs prior written buyer consent; seller remains jointly and severally liable with any assignee/sub-contractor.
Service is also governed by GeM General Terms and Conditions and the Marketplace Service Level Agreement; SLA overrides conflicting GTC conditions.

Required documents & submission

The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.

Submission mode and packet structure

Submission is on GeM as a Two Packet Bid; financial price-breakup document and Schedule B Excel are required; bidder-uploaded documents are not shown to other bidders.

Portal/process is the GeM bid (Bid Number GEM/2025/B/6960868).
No mandate in this Bid Document for physical hard-copy submission as a pre-qualification step; GeM disclaimer flags mandating physical documents as a nullifying ATC practice.
Detailed Instructions to Bidder PDF is referenced but not included in the package.

Signing / upload completeness

Offers are liable to rejection if any certificates/documents sought in the Bid, ATC or corrigendum are not uploaded.

Buyer-uploaded ATC is referenced via hyperlink in the Bid Document but the ATC file itself is not present in this workspace package.
Additional Documents 1 and 2 are also listed as separate PDFs not present here.

Corrigendum analysis

Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.

Date corrigenda chain (no attached files)

Twenty-seven Date-type corrigenda are recorded for this tender after the Bid Document dated 24-12-2025, but none include downloadable files or amended-clause text in the local package.

Recorded corrigendum numbers/publish timestamps: 3941875 (2026-01-13), 3984908 (2026-01-30), 4011733 (2026-02-10), 4040595 (2026-02-20), 4086005 (2026-03-07), 4115413 (2026-03-17), 4152694 (2026-04-01), 4153531 (2026-04-01), 4167557 (2026-04-08), 4179989 (2026-04-15), 4194072 (2026-04-22), 4221806 (2026-05-06), 4237570 (2026-05-14), 4253798 (2026-05-21), 4268581 (2026-05-27), 4290302 (2026-06-05), 4357206 (2026-06-30), 4359153 (2026-06-30), 4377842 (2026-07-07), 4399735 (2026-07-14), 4419269 (2026-07-21), 4421119 (2026-07-21), 4438151 (2026-07-28), 4459251 (2026-08-04), 4480691 (2026-08-11), 4483507 (2026-08-11), 4501681 (2026-08-18).
All are typed as Date amendments with empty file lists; original vs amended clock values are therefore not reconstructible from tender files.
Action for bidder: rely on the live GeM bid calendar for the operative Bid End/Opening times; do not treat the printed 16-01-2026 times as necessarily still current after this long date-corrigendum series.

No substantive non-date corrigendum text in package

No addendum, pre-bid reply table, or clause-modification PDF is present; only the original 8-page GeM Bid Document is available.

Referenced buyer attachments (Scope of Work, Payment Terms, Pre-Qualification Criteria, Instructions to Bidder, Additional Documents, ATC, Schedule B Excel) are hyperlink/filename references inside the Bid Document, not separate corrigenda, and are missing from the package.
Action: obtain those buyer-uploaded files from GeM before finalising eligibility, pricing or deliverables.

Values that finally apply on available documents

On the citable Bid Document text, financial/eligibility/scope particulars remain as originally printed; only bid-end/opening times are known to have been subjected to repeated Date corrigenda whose amended values are not filed here.

Still printed and unamended in available files: Estimated Bid Value 27019340; EMD 120000; ePBG 5% for 27 months; turnover 100 Lakh; experience 3 years + 40/50/80% similar-work tests; contract 2 years; bid validity 120 days from end date; pre-bid 05-01-2026 12:00 at GUVNL IT Dept; ISO 27001:2022 consultancy scope line; Two Packet Bid; RA with H1 elimination.
Printed bid end/opening 16-01-2026 21:00/21:30 are the only citable clock times, but are likely superseded on the GeM portal by the date-corrigendum series ending with corrigendum 4501681 on 2026-08-18.

Contradictions

Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.

Service title vs technical scope wording

Item Category says Hiring of Agency for IT Projects- Milestone basis, while Technical Specifications Scope of Work describes ISO 27001:2022 implementation consultancy for GUVNL and subsidiaries.

Bidders should treat the ISO 27001:2022 consultancy line as the substantive scope description in the Bid Document, while recognising milestone-based IT-project hiring remains the GeM category/title.
Detailed Scope of Work PDF is missing, so the conflict cannot be fully reconciled from this package.

Printed bid dates vs long date-corrigendum series

Bid Document still prints Bid End/Opening as 16-01-2026 21:00/21:30, yet a long series of later Date corrigenda exists without files to show the amended values.

Prevail for clock times: live GeM corrigenda/portal schedule over the static PDF times.
Prevail for non-date commercial terms: the Bid Document text, absent any substantive corrigendum files.

OEM authorization required for consultancy-style service

Document required from seller includes OEM Authorization Certificate even though the printed technical scope is consultancy for ISO 27001:2022 implementation.

Without the ATC/additional documents, it is unclear which OEM relationship is intended; non-upload risks rejection under the certificates clause.

Pre-bid queries

Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.

Missing buyer attachments / complete tender terms

Please confirm and provide the complete set of buyer-uploaded files referenced in the Bid Document (SOW, Payment Terms, PQC, Instructions, Additional Docs, ATC, Schedule B).

These files are named in the Bid Document but are not present in the local tender package, yet eligibility, milestones, certifications and pricing formats appear to depend on them.

Definition of similar services for experience

Please define what constitutes same/similar service for the 3-year experience and 40/50/80% value tests—ISO 27001 consultancy only, broader ISMS/security consulting, or any IT project milestone work.

Material to bid/no-bid because the category title and technical scope wording differ.

OEM authorization applicability

Please clarify why OEM Authorization Certificate is mandatory and which OEM(s)/products it must cover for an ISO 27001:2022 consultancy engagement.

Risk of technical rejection if the wrong or no OEM authorization is uploaded.

Payment milestones and acceptance criteria

Please publish the milestone payment schedule, acceptance criteria and any retainage linked to ISO 27001:2022 implementation deliverables.

Payment Terms PDF is referenced but unavailable here; milestone-basis category title implies staged payments not described in the 8-page bid.

Minimum IT professionals and certifications

Please state the exact minimum payroll headcount of IT professionals, acceptable documentary evidence, and mandatory service-provider certifications.

Bid only says 'As per Tender Terms'.

Onsite deployment coverage across subsidiaries

Please confirm onsite locations, whether core team must cover GUVNL only or all subsidiaries, and travel/boarding responsibility.

Scope names GUVNL and its Subsidiaries while deployment is only printed as Onsite.

Risks

Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.

Incomplete document package / hidden ATC risk

Critical buyer attachments (ATC, SOW, PQC, Payment Terms, Instructions, Additional Docs, price Excel) are referenced but absent locally, so pass/fail criteria and commercial terms may be under-specified in this package.

Missing any sought certificate/document is expressly a rejection ground.

Quantity/duration option and joint liability on subcontract

Buyer may vary contract quantity or duration up to 25%; assignment/sub-contract needs prior written consent and seller remains jointly and severally liable.

After contract issue, only increases up to 25% are allowed under the printed option clause.

Security retention and validity pressure

EMD of 120000 plus post-award ePBG at 5% for 27 months creates extended security exposure beyond the 2-year contract period.

Online performance-security proof is required within 15 days of award if using RTGS in place of PBG.
Bid offer validity is 120 days from end date, which lengthens if end date keeps auto-extending or being corrigendum-extended.

RA mechanics and evaluation risk

After technical qualification, reverse auction runs with H1-highest priced bid elimination (subject to stated exceptions), so commercial ranking can change post-technical stage.

Evaluation method is total value wise; price breakup document is mandatory.
Arbitration Clause: No; Mediation Clause: No—dispute resolution falls to residual GeM GTC/SLA terms not reproduced here.

Statutory compliance and land-border termination risk

Full labour-law compliance is pushed onto the seller as a contract obligation; land-border false declaration/non-compliance is immediate termination grounds.

Seller must comply with notified Labour Codes and continuing erstwhile labour enactments until substituted.

Auto-extension and long date drift

Automatic 7-day extensions up to 3 times (unless ≥5 bids) plus numerous portal Date corrigenda create prolonged bid-validity and resource-commitment uncertainty.

Pre-bid date printed as 05-01-2026 may already be historical relative to later extensions; no refreshed pre-bid is documented in this package.

Contacts

The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.

Inviting organisation / office

Buyer organisation is Gujarat Urja Vikas Nigam Limited (GUVNL) under Energy And Petro Chemicals Department, Gujarat; office named GUVNL, Vadodara.

Organisation line also prints Gujarat Electricity Board (GEB) - Gujarat Urja Vikas Nigam Limited (GUVNL).
Ministry/State Name: Gujarat.

EMD / performance-security beneficiary address

Beneficiary is Gujarat Urja Vikas Nigam Limited (GUVNL), S.P Vidyut Bhavan, 1st Floor, Tech Dept, Race Course, Vadodara 390007.

No buyer telephone or email is printed in the Bid Document for this beneficiary entry.

Pre-bid venue

Pre-bid venue is GUVNL, IT Dept, 7th Floor, S.P. Vidyut Bhavan, Race Course, Vadodara 390007.

Pre-bid date/time printed: 05-01-2026 12:00:00.

Consignee / reporting officer

Consignee/Reporting Officer is Suresh Ishwarlal Prajapati at Sardar Patel Vidyut Bhavan, Racecourse, Vadodara 390007.

Quantity set to 1; no phone/email printed for the consignee in the Bid Document.
No physical bid-submission address is prescribed; submission is on GeM.