Publication / RFP availability
RFP dated and available for download from 10.09.2026 on GeM (https://gem.gov.in/). GeM Bid Number GEM/2026/B/8021803 is dated 10-09-2026.
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Horticulture Department Uttarakhand · Dehradun, Uttarakhand9875822
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
10 Sept 2026
1 Oct 2026
₹3.9 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
RFP dated and available for download from 10.09.2026 on GeM (https://gem.gov.in/). GeM Bid Number GEM/2026/B/8021803 is dated 10-09-2026.
No pre-bid meeting and no last date for receipt of queries are scheduled (both shown as 'Na'). Clarifications, if any, are to be emailed to [email protected] using the RFP query template.
Online bid submission starts 10.09.2026. Latest bid end time on the GeM bid document is 01-10-2026 15:00:00; ATC states 01.10.2026 at 05:00 P.M. Only online submission on https://gem.gov.in/ is accepted.
GeM Bid Opening Date/Time is 02-10-2026 15:00:00. ATC schedules opening of Pre-qualification and Technical Proposals online on 02.10.2026 at 11:00 A.M. Financial proposal opening date will be communicated later to technically qualified bidders.
GeM Bid Offer Validity is 180 days from Bid End Date. ATC separately requires RFPs to remain valid for at least 180 days after the date of RFP opening.
GeM Contract Period is 1 Year(s) 1 Month(s). ATC engagement is One (01) year from issuance of work order, extendable on requirement/satisfactory performance. Services to commence within one month after signing the contract. ePBG duration on GeM is 16 months.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The GeM bid refers to an 'Estimated Bid Value indicated above' for guidance on EMD and eligibility, but the numeric estimated value is not printed in the available bid PDF extract. EMD is fixed at INR 3,86,000.
EMD is INR 3,86,000 (Rs 3.86 lakhs). ATC requires DD from any nationalized/scheduled bank in favour of 'The Project Director, Uttarakhand Integrated Horticulture Development Society (UKIHDS)', delivered by courier/speed post or in person before bid submission; no Bank Guarantee in lieu of EMD; no interest on EMD.
Non-refundable RFP/registration fee Rs. 5,900/- (inclusive of 18% GST) by DD in favour of Project Director, UKIHDS, payable at Dehradun, to be paid by courier/speed post or in person on or before bid submission. Bid without fee/EMD or with lesser amount may be rejected.
Performance security is 5% of contract amount. GeM ePBG: 5.00% for 16 months, Advisory Bank SBI. ATC Key Events: PBG 5% validity 12 months before signing contract (refers to Annexure-D; template printed as Annexure-C). Clause 13: PBG valid till 3 months after expiry of the contract, Nationalized/Scheduled bank BG in favour of client.
Two conflicting payment regimes: (1) GeM bid — payment within 45 days of SDAC and online bill submission (superseding GeM GTC 10-day clause); (2) ATC Clause 18 — 100% payment on monthly basis within 30 days of bill with attendance/work completion certificates, after EPF/service-tax deposit proof verification.
Buyer Option Clause: quantity or contract duration may be increased/decreased up to 25% at contract issue; after issue only increase up to 25%. For lumpsum-based service contracts, scope/value may increase up to 25% with service provider consent.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only agencies/organisations empanelled under NICSI will be considered for the bids; NICSI empanelment documents are mandatory in the pre-qualification set and checklist.
Bids may be single entity or Joint Venture. Bidder must be a company under Companies Act 1956 / society under Societies Registration Act 1860 / trust under Indian Trusts Act 1882 / s.25 company / LLP under LLP Act 2008. Business commencement in India at least 5 years as on 1st January 2026.
Minimum annual average turnover INR 10 crore or more during the last 3 financial years, supported by audited financial statements and CA-certified average turnover calculation (FY 2023-24, 2024-25, 2025-26). Checklist also seeks positive Net Worth via the CA certificate line.
Multiple pass/fail experience filters apply to the bidder (lead in JV): (i) last 5 years — at least two similar GIS mapping/survey assignments with consulting fee > INR 50 lakh each; (ii) at least two completed-and-working web GIS+web MIS platform projects for agriculture/NRM with fee > INR 75 lakh each; (iii) at least five years' experience with at least two cartography/RS/DEM/spatial analysis projects > INR 50 lakh each; (iv) geospatial tech for agricultural/climate/horticulture monitoring; (v) at least five years' training experience on GIS/RS field data methods with training materials.
Lead bidder must hold valid ISO 9001:2015 and at least CMMI Level 3. Company/JV must have 5 experts with post-graduate degree in Agriculture/Environment Science/Geography/Geology having ≥8 years GIS mapping experience including ≥4 years in watershed/forestry/NRM projects.
Bidder should have valid PAN/TAN/GST Number/Labour License in the name of firm, service tax registration number and EPF registration number. Checklist also requires EPFO, ESIC, latest ECR, GST returns for last 3 years, and bank solvency certificate.
Disqualification if blacklisted/ineligible for corrupt/fraudulent practices by GoI/State/UT/other agency, or blacklisted by state/central/bilateral/multilateral agencies without informing client. Blacklisting declaration form required. Land-border country bidders eligible only if registered with Competent Authority (GeM GTC cl.26 / Annexure-B).
Three-stage process: Pre-qualification (Section 8.1) → Technical evaluation (min 70/100) → Financial. QCBS weightage Technical:Financial = 80:20. Presentation venue Dehradun/Online as decided. Tie-break if same service charge %: higher avg turnover → higher technical score → higher similar experience → draw of lots.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Hiring of an agency to design/develop/operate an integrated GIS-MIS application with human resources on contract for UKIHDP (JICA Loan ID-P 300), under GeM category 'Hiring of Agency for IT Projects- Milestone basis' (qty 1, Project/Lumpsum Based).
High-resolution mapping of production clusters using Sentinel/LISS-IV/CARTOSAT; geo-tagging of orchards, nurseries, COEs, irrigation, machinery banks, packhouses, Apni Mandis; spatial analysis for climate vulnerability, soil health, irrigation optimization, crop suitability; thematic layers; mobile GIS for CBBO/DIU field validation; baseline mapping of four districts at block/cluster level; M&E with NDVI/soil moisture/climate indices and change detection.
Farmer registration (Aadhaar-linked) and FPO membership; asset tracking; CDF/Seed Fund dashboards; supply-chain/price analytics; SHEP/FPO training module; IoT sensor integration; M&E/donor/audit reports; centralized integrated GIS-MIS at PMU with secure web access and mobile apps for DIU/CBBO/FPOs.
GeM core Scope of Work lists: Project Planning and Management, System Study and Design, Business Process Reengineering, Development of Application, STQC Certification, UAT & Go live, Integration with external applications, AS per Scope of Work and ATC. Deployment of core team: Onsite. Deliverables/Timelines include FRS/HLD/SRS/UAT/User Manual/Security Audit/Go-Live/Data Digitization/Trainings/Monthly Monitoring Reports, as per SoW and ATC.
Five key positions (1 each): GIS Specialist (Remote Sensing & Cartography); MIS Architect / IT (MIS); Web and Mobile App Developer; Data Scientist (AI/ML); Data Manager. Agency must deploy as many additional resources as needed to meet quality and timelines; proposed bid CVs generally not changeable except with better-rated CV approval.
Project implementation focus: four districts — Uttarkashi, Tehri, Nainital and Pithoragarh — coordinated from State PMU Dehradun. Consignee/Reporting Officer: Shankar Devrari, UKIHDS, Govt. Garden Circuit House, Dehradun. Pilot/validation in 4 pilot districts.
From project start: Inception Report (1 mo); SRS/architecture (2 mo); Integrated GIS-MIS web+mobile (5 mo); IoT integration (8 mo); pilot field testing (9 mo); Go-Live + training/docs (10 mo); System audit & handover (12 mo); continuous monitoring/support/bug fixes throughout.
Source code and documentation of applications developed become sole property of the client with unlimited unrestricted use within Uttarakhand; all data must be handed over before contract closure. No sub-contracting. Personnel have no claim to absorption/regularization.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Only online submissions on GeM portal https://gem.gov.in/ (Two Packet Bid). RFPs prepared in English. Financial BoQ must be submitted in MS Excel format as provided on GeM.
Demand Drafts for non-refundable RFP fee (Rs 5,900) and EMD (Rs 3,86,000) must reach the Project Director, UKIHDS address by courier/speed post or in person on/before bid submission date/time. GeM disclaimer generally bars mandating other physical documents as pre-requisite (except EMD and signed Integrity Pact within 5 days of bid opening).
Authorized representative must sign and stamp all pages of the proposal and RFP; Certificate of Authorization / Power of Attorney for the signatory must be enclosed. Tech Forms 1–4 must follow prescribed formats or are automatically cancelled.
Pre-qualification, Technical and Financial proposals are separate stages. Financial Proposals must not be revealed before financial opening or bid is summarily rejected. GeM seller documents requested: Certificate + Additional Doc 1–4 (as in ATC). Uploaded bidder documents are visible to other participating bidders.
Fill and attach the tender checklist (Yes/No + page nos.) with the offer covering fee, EMD, NICSI, statutory regs, experience, forms, undertakings and solvency.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Tender folder and database corrigenda list contain no corrigendum or addendum. All dates, amounts and conditions above are as originally published in the GeM bid (dated 10-09-2026) and the Buyer ATC/RFP.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid end is 01-10-2026 15:00:00 while ATC Key Events states 01.10.2026 at 05:00 P.M. (17:00). Portal clock vs ATC text conflict; GeM online close is typically what the system enforces, but ATC is buyer-specific — seek written clarification/representation.
GeM Bid Opening Date/Time is 02-10-2026 15:00:00; ATC opens PQ+Technical online on 02.10.2026 at 11:00 A.M.
GeM: 180 days from Bid End Date. ATC: at least 180 days after the date of RFP opening.
GeM Contract Period = 1 Year(s) 1 Month(s). ATC = One (01) year from work order (extendable). ePBG duration 16 months on GeM aligns better with ~13-month GeM period + buffer, not plain 12-month ATC period.
ATC mandates DD only and expressly rejects Bank Guarantee in lieu of EMD. GeM bid states EMD shall also be accepted as surety bond, and standard GeM EMD channels may differ. Physical DD before deadline remains the ATC safe path.
ATC levies non-refundable Rs 5,900 RFP fee. GeM bid disclaimer item 11 says asking for any Tender fee / Bid Participation fee can make the bid & resultant contract null & void. High legal/process risk.
GeM category and Payment Timelines are milestone/SDAC-based (45 days). ATC Clause 18 is monthly 100% payment against attendance/EPF proofs within 30 days, and BoQ is resource monthly/annual fees. Commercial structure is internally inconsistent.
ATC Key Events: PBG validity 12 months. Clause 13(A): valid till 3 months after expiry of contract. GeM ePBG duration: 16 months. Annexure-C template text mentions maintaining for '03 years'.
GeM Bid Details print 'Evaluation Method: Total value wise evaluation' while the same bid and ATC mandate QCBS 80:20 with 70 technical cutoff.
GeM header fields set MSE and Startup Relaxation for Years of Experience and Turnover to No, while ATC notes allow relaxation only for Uttarakhand-registered startups/MSMEs (and reject improper GeM category claims).
GeM EMD beneficiary address: 24 IT Park Sahasthradhara Road Dehradun 248013. ATC communication/cover address: Government Garden, Circuit House, Dehradun 248003. Physical DD delivery address should be confirmed before dispatch.
Clause 7.3 lists Financial Form-2A under Financial Proposal only; Form-2A header says submit as part of technical proposal only (PDF signed). Mis-upload can cause rejection.
GeM technical specs require STQC Certification and broad SDLC deliverables; ATC BoQ prices only five resources' fees and payment is HR-monthly. Unclear whether application development milestones, STQC, and cloud hosting (detailed server specs) are separately paid or included in resource fees.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to publish a single operative clock: GeM 01-10-2026 15:00 end / 02-10-2026 15:00 open versus ATC 01.10.2026 17:00 end / 02.10.2026 11:00 open.
ATC demands Rs 5,900 fee while GeM disclaimer forbids tender/participation fees. Seek written confirmation whether fee is mandatory, how to upload proof on GeM without risking null & void treatment, and exact physical delivery address (Circuit House 248003 vs 24 IT Park 248013).
Clarify whether price is pure resource-month fees (BoQ) or milestone-linked application delivery; how SDAC-based GeM payments map to ATC monthly attendance bills; whether cloud hosting, STQC, licenses, field surveys, and third-party data costs are reimbursable or must be inside quoted fees.
Confirm that non-NICSI-empanelled firms (even if otherwise eligible) will be rejected at Stage-1, and which NICSI empanelment category/vertical is acceptable.
Confirm whether GeM online EMD/surety bond is acceptable or only physical DD; confirm whether non-Uttarakhand MSE/startup EMD exemption is fully barred despite GeM GTC.
Which PBG validity controls at award: GeM 16 months, ATC 12 months, or contract expiry + 3 months? Must ePBG be furnished through GeM/SBI advisory bank path?
ATC says client decides emoluments to resources and agency must pay those, while BoQ notes say client will not interfere in internal pay scale and liability is limited to consolidated contract payment. Seek a worked example of billing components (professional fee vs pass-through salary vs GST).
Should signed Financial Form-2A go only in financial packet (Clause 7.3) or technical packet (form header)? Wrong packet risks summary rejection under secrecy rules.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
GeM GTC LD: 0.5% of contract value of delayed quantity per week or part week, capped at 5% of total contract value, unless Force Majeure. Delivery period is essence of contract.
Deployment of HR must be within 1 month of work order; continued non-compliance may lead to withholding payments and contractual remedies. Temporary absence replacement target 24 hours; permanent absence 15 days, with salary/payment adjustment.
EMD forfeitable for post-opening withdrawal, influencing evaluation, or zero/incredibly low rates. PBG forfeitable for non-completion, non-execution, RFP breach, or jeopardizing timely completion; default may involve blacklisting. Failure to deposit taxes timely may also forfeit PBG and terminate agreement (BoQ note).
Paying or not paying the Rs 5,900 fee is a double bind: ATC rejects bids without fee; GeM disclaimer says tender fee clauses can nullify the bid/contract. Escalate via GeM representation window before relying on either path.
Monthly payment only after multi-layer verification (attendance, EPF/service tax deposits, possible committee field inspection, discretionary audits). Agency must still pay staff on 1st and statutory dues by 15th — working-capital squeeze. GeM 45-day SDAC path may not match ATC monthly cycle.
Full GIS-MIS platform with RS/IoT/AI, Aadhaar systems, multi-district rollout, trainings, and cloud stack is required within 12 months while evaluation prices five named roles. Bidders must self-size additional team at own cost; CVs locked after bid.
Unlimited client IPR/source-code rights within Uttarakhand; mandatory data handover; no sub-contractor; must open Dehradun office and supervisor at own expense; personnel no absorption claims; labour-law compliance risk under GeM labour-code clauses.
Up to 25% quantity/duration variation (increase after award without decrease); client may amend/cancel RFP without liability; post-award discovery of compromised fairness allows immediate termination without prior notice and possible legal action.
NICSI empanelment + INR 10 cr turnover + multiple >50–75 lakh GIS/MIS project proofs + ISO + CMMI L3 + UK-skewed MSME relief + QCBS 80:20 with presentation heavily favour large empanelled IT/GIS firms; tie-break uses turnover again.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Client: Project Director, Uttarakhand Integrated Horticulture Development Society (UKIHDS), promoted by Department of Horticulture and Food Processing, Government of Uttarakhand (UKIHDP / JICA). GeM organisation line also shows Chief Horticulture Officer Chamoli; Department: Horticulture Department Uttarakhand; Office: Dehradun.
Address for communication / RFP cover: The Project Director, UKIHDS, Government Garden, Circuit House, Dehradun – 248003. Tele Fax 0135-2759799. Email [email protected] (queries and clarifications).
Buyer Email: [email protected]. HOD grievance email: [email protected]. Consignee/Reporting Officer: Shankar Devrari, UKIHDS / Department of Horticulture Food Processing, Govt. Garden Circuit House, Dehradun, Uttarakhand (PIN shown 248001 in consignee table).
Beneficiary: The Project Director, Uttarakhand Integrated Horticulture Development Society (UKIHDS), Dehradun — GeM prints address 24 IT Park Sahasthradhara Road Dehradun 248013. Advisory Bank: State Bank of India.