Publication / bid document date
Bid document GEM/2026/B/7856161 is dated 31-07-2026.
- No separate publication timestamp beyond the bid document date is printed in the available tender PDFs.
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Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirement; Earth Moving Equipment
Hindustan Petroleum Corporation Ltd · Mumbai Suburban, Maharashtra9685785
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
31 Jul 2026
20 Aug 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document GEM/2026/B/7856161 is dated 31-07-2026.
Bid End Date/Time in the available bid document is 17-08-2026 10:00:00.
Bid Opening Date/Time in the available bid document is 17-08-2026 10:30:00.
Bid Offer Validity is 90 days from the bid end date.
No pre-bid meeting date is specified; bidders are told to contact the commercial contact for clarification before quoting, and technical clarifications during evaluation are allowed for 2 days.
GeM contract period is 2 Year(s) 1 Day(s); ATC states PO validity of 24 months from PO date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
HPCL basic financial limit is Rs 2,50,00,000/-; final tender financial limit depends on quoted percentage, reverse auction and negotiations.
EMD is not required.
ePBG/RM-PBG is 5% of total PO value for 18 months (GeM) in HPCL format; ATC also levies a separate security deposit of 2% of total contract value.
No tender document fee is stated in the available documents.
Quote a single uniform +/- % or 0% on SOR rates in Excel cell E7; enter the Excel cell H7 total delivered price (with GST) in the GeM priced bid.
ATC: 100% within 15 days from bill receipt (GTC Works); GeM bid: payment within 15 days of SDAC and online bill submission.
MSE purchase preference is Yes with L1+15% band for 100% of bid quantity/amount; MSE/Startup relaxation for experience and turnover is No.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
This is a Limited Tender; only the listed seller organizations may participate (names are masked with asterisks in the bid PDF).
GeM requires Bidder Turnover documents and refers to turnover/past-experience eligibility linked to Estimated Bid Value, but no numeric turnover or past-experience threshold is printed in the available documents.
Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority; holiday-listed/banned bidders must declare status and may be non-responsive if declaration is missing.
MII Compliance is Yes; bidders must submit Local Content Declaration on letterhead classifying Class-I / Class-II / Non-Local supplier.
Signed Integrity Pact is mandatory; JV/consortium/partnership must have IP signed by authorized personnel of each partner/member.
Annexure-I crane particulars, load chart/range diagram and manufacturing-year/technical-spec documents are compulsory with technical bid for both 400-500 T and 650-700 T cranes; missing load chart or manufacturing documents makes bid liable for rejection.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Rate contract for hiring high-capacity hydraulic mobile tyre-mounted telescopic cranes with operator/riggers/supervisor at HPCL Mumbai Refinery.
400-500 MT tyre-mounted telescopic crane with main boom >50 m; 650-700 MT with main boom >60 m; full counterweight and all configurations; GeM shows 1 machine x 24 months per line at Mumbai Refinery.
Work location is HPCL Mumbai Refinery (Mahul/Chembur); monthly hire is 24x26 with two 12-hour shifts; HPCL gives 10 days' written email intimation before requirement.
Vendor supplies crane, consumables, support crane, day-shift supervisor, and per-shift operator + two riggers; HPCL supplies permits and lifting tools/tackles for the lift plan.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two-packet electronic bid on GeM; technical and price bids online; no physical pre-qualification document submission is permitted under GeM disclaimer.
Vendor declaration and Integrity Pact require authorized signatory signature and stamp/seal; Local Content Declaration is on bidder letterhead with authorized signatory.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
GEM/2026/B/7856161-C1 supersedes existing buyer-added bid-specific terms and re-states Option Clause 50%, MSE preference, service line list and uploaded ATC.
Amended ATC rectifies inadvertent wrong GeM bid number in the Price Bid Excel from GEM/2026/B/7826901 to GEM/2026/B/7856161; all other terms unchanged.
No further corrigendum PDFs/attachments are available in this document set after C1 dated 05-08-2026; therefore no later date change can be verified from documents.
Final documented position: Bid No. GEM/2026/B/7856161; bid end 17-08-2026 10:00; opening 17-08-2026 10:30; validity 90 days; EMD Nil; ePBG 5%/18 months + SD 2%; financial limit Rs 2.50 Cr basic; rate-contract high-capacity crane hire at HPCL MR on overall L1 with RA.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Bid/ATC require 5% PBG/ePBG, but the HPCL Performance Bank Guarantee proforma text says 10% of total contract value.
ATC says 100% within 15 days from bill receipt under GTC Works, while the GeM bid Payment Timelines say 15 days from SDAC and online bill submission.
Corrigendum ATC corrects tender number to GEM/2026/B/7856161, but the uploaded price Excel header still shows GEM/2026/B/7826901.
GeM line items show 1 machine for 24 months each, while ATC stresses rate contract with purely tentative quantities and no minimum utilization guarantee.
ATC simultaneously applies RM/PBG 5% and Security Deposit 2%; GeM only surfaces ePBG 5%.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask HPCL to confirm whether security deposit 2% is over and above ePBG/PBG 5%, acceptable instruments, and whether BG proforma 10% wording should be edited to 5%.
Request the numeric Estimated Bid Value and exact turnover/past-performance threshold, because GeM requires Bidder Turnover documents but no amount is printed.
Seek written confirmation of expected mobilization frequency/duration under the rate contract versus GeM 24-month quantities, and whether idle periods between call-outs are non-payable beyond stated parking terms.
Ask which payment trigger applies (bill receipt vs SDAC) and which Land Border Form-I template to use since no form is attached.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay beyond 10 calendar days from written intimation attracts Rs 30,000/day (max 10 days); further delay allows cancel of release order and rate contract on risk & cost (overall liability capped at 100% of contract value).
Operator absence: Rs 10,000 per 12-hour shift plus pro-rata hire deduction; supervisor absence Rs 3,000/shift; each missing rigger Rs 2,000/shift.
Rate contract gives no minimum quantity or financial-limit utilization; bills beyond financial limit are unpaid.
Strict Form-11, DGFASLI certification, PESO spark arrestors, police-verified gate passes, PPE and HSE manuals apply; safety violations attract financial penalties and possible holiday listing.
Uploading price Excel/any priced paper with technical bid causes rejection without correspondence; deviations are liable for rejection or cost-loading.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Hindustan Petroleum Corporation Ltd, Petroleum House / Mumbai Refinery under Ministry of Petroleum and Natural Gas.
Ms. Richa Nanda, Officer - Materials; Phone 22038858; Email [email protected] (also buyer email on GeM bid).
Technical: Ms. Gupta Ashi, Senior Engineer - Maintenance ([email protected]; Ph 020-225076943, 22038243) and Mr. Homesh Garg, Chief Manager - Maintenance ([email protected]; Ph 022-25076944).
Finance queries: Mr. Mahima Sisodiya, Accounts Officer – Finance, Ph 22038431, Email [email protected].
IEMs: Capt. Anoop Kumar Sharma ([email protected]); Shri Bhagwan Shankar ([email protected]); Shri Ram Phal Pawar ([email protected]).