Publication
Bid document dated 26-08-2026.
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Facility Management Services - LumpSum Based - Government Office Building Premise; Housekeeping
Atomic Minerals Directorate · 24 Paraganas North, West Bengal9750300
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
26 Aug 2026
7 Sept 2026
₹15,444
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 26-08-2026.
Pre-bid meeting: 02-09-2026 at 11:00 at AMD-AERB Bhavan, New Town, Rajarhat, Kolkata. No separate clarification-submission deadline is stated.
07-09-2026 at 13:00:00.
07-09-2026 at 13:30:00.
120 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
The tender does not disclose an estimated contract value. No tender/bid participation fee may be demanded under the GeM bid disclaimer.
EMD is INR 15,444, in favour of Sub Pay Officer, AMD, ER, Jamshedpur. Acceptable GTC forms are insurance surety bond, account-payee demand draft, fixed deposit receipt, banker's cheque, bank guarantee/e-BG, or acceptable online payment; validity must be 45 days beyond the 120-day bid validity.
The bid-specific ePBG is 5.00% for 14 months. Under GTC it is due within 15 days of GeM award, must remain valid two months beyond all contractual obligations, and blocks payment until received and verified.
Monthly payment follows satisfactory service certification. GTC states 100% monthly bills are payable within 10 days of SDAC and online bill submission, but the buyer ATC also says payment is strictly subject to availability of funds. No advance is payable.
Quote a monthly rate covering wages, EPF, ESI, supervision and service charges; GST is to be shown separately in the price breakup. Rates remain fixed during the contract and total price includes all charges.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover is INR 5 lakh for the last three financial years ending 31 March of the previous financial year, evidenced by certified audited balance sheets or a CA/Cost Accountant certificate. MSEs and DPIIT startups receive complete relaxation with supporting proof.
The bid-detail requirement is 1 year of same/similar services, ending March before bid opening, for a Central/State Government organisation or PSU, supported by contracts/orders for each financial year. MSEs and DPIIT startups receive complete relaxation with proof.
Submit PAN, GST, EPF and ESI registrations; labour licence where applicable; and UDYAM/MSME registration where claimed. Geographic presence in West Bengal is specified as additional qualification data.
Bidder must not be under liquidation, court receivership, similar proceedings or bankruptcy, and must submit an undertaking. It must also submit proof/declaration that it is not blacklisted by Central/State departments, ministries, autonomous bodies or PSUs.
A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority and must undertake compliance; false declaration/non-compliance permits immediate termination and legal action.
Conditional or incomplete bids are liable to rejection. The successful agency may not appoint a subcontractor or sub-lease the contract.
No tender-specific consortium/JV qualification rule, member cap or equity condition is stated in the documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Twelve months of lump-sum day-to-day housekeeping at AMD Eastern Region Sectional Office, AMD-AERB Bhavan, Rajarhat Campus, Action Area-III B/4, New Town, Kolkata 700156; contract starts immediately after award.
Daily work covers offices, furniture, corridors/common areas, stairs, toilets/washrooms, pantry, dustbins and garbage; toilets are cleaned at least three times daily. Weekly work covers glass, fans, switches/fixtures, inside window panes, inaccessible areas and cobwebs; monthly work includes deep cleaning, walls/ceilings/ventilators, accessible external glass, machine scrubbing and fixture polishing.
Price breakup specifies two unskilled attendants, eight duty hours. Contractor must deploy sufficient trained staff with uniforms, ID cards, medical fitness, PPE and supervision; maintain attendance/deployment/complaint/cleaning/inspection records; ensure 100% attendance, immediate absence replacement and complaint resolution within two hours.
Buyer/department provides consumables/material unless otherwise specified. Contractor collects, segregates when instructed and disposes waste only at designated municipal points; outputs must be dust-free, dry, odour-free, hygienic and immediately rectified if unsatisfactory without extra payment.
SOQ is 12 months of one lump-sum housekeeping service. At award, buyer can increase or decrease quantity/duration up to 25%; after award it may only increase up to 25%. For lump-sum services, scope/value increase up to 25% needs service-provider consent.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit on the GeM portal as a Two Packet Bid. Technical qualification is evaluated first; financial bids open only for technically qualified bidders. Price breakup spreadsheet must be uploaded.
GeM registration uses Aadhaar-based e-sign, legally at par with digital signatures. Participation constitutes acceptance of GTC, STC and ATC; buyer additionally requires letterhead acceptance and every SOW/ATC page signed with seal.
For a non-exempt bidder, upload the scanned EMD instrument online and deliver its hard copy directly to the buyer within 5 working days of bid opening. No other bid document is expressly required physically, and the tender does not state a separate receiving address for the original.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Bid detail requires 1 year; buyer ATC requires 3 years. The bid disclaimer says ATC terms contradicting bid-detail eligibility are invalid, so 1 year should prevail, but obtain written confirmation before relying on it.
Bid detail sets INR 5 lakh minimum average annual turnover; ATC asks for three years' turnover up to 100% of an undisclosed estimated value. The concrete portal value should prevail under the disclaimer; buyer clarification is needed.
Bid detail, SOW and SOQ repeatedly require 12 months, while ATC General Conditions say maximum two months. The repeated bid-specific scope/SOQ value of 12 months should prevail; the two-month clause appears erroneous and materially needs correction.
Bid detail fixes 5.00% for 14 months and GTC requires submission within 15 days; ATC says 03%-10% and generally within 30 days. Bid-specific 5%/14 months and GTC 15-day submission should prevail.
Technical specification and SOW say buyer/department provides consumables/material, but penalty clause threatens contractor for failure to provide consumables. The explicit technical specification should prevail; remove/clarify that penalty before pricing.
ATC prohibits any subcontract/sub-lease, while SOW allows subletting with prior written approval. The later/more specific buyer ATC prohibition should be treated as the stricter applicable term.
GTC promises service payment within 10 days of SDAC and online bill, while ATC says payment is strictly subject to availability of funds. ATC normally supersedes GTC, creating an uncapped payment-delay risk that should be clarified.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Will the buyer evaluate the portal thresholds—INR 5 lakh average turnover and 1 year experience—or the ATC's 100%-of-estimated-value turnover and 3 years experience? Please issue a corrigendum and disclose the estimated value if the ATC standard is intended.
Please delete or correct the ATC's 'maximum period of two month' clause and confirm that pricing, deployment and performance security are for the 12-month SOQ.
Does the mandatory price basis remain exactly two unskilled attendants for 8 hours/day and 26 days/month, and which prevailing minimum-wage notification/category must be used? Confirm treatment of statutory wage/EPF/ESI increases because ATC bars all rate increases for 12 months.
Is ATC deduction of 2.5% Security Deposit from every bill additional to the 5% ePBG? If yes, state release timing and whether the aggregate security is capped.
Confirm that all consumables/materials and refills are buyer-supplied and that no contractor penalty applies for buyer stock-outs; identify any items the contractor must provide.
Provide the prescribed Site Visit Report format, authorised signatory/contact, visit slots and certification procedure before bid close; the attached premise file is only a fire-escape drawing.
Confirm that the GTC 10-day monthly payment timeline will apply notwithstanding the ATC's funds-availability condition, and state whether delayed-payment interest applies.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Cumulative service penalties can reach 10% of contract value and then trigger cancellation. LD is 0.50% per week; ATC describes it against total order value up to 10%, while GTC normally applies 0.5% to delayed quantity, 5% ordinarily and 10% for inordinate delay.
No advance; payment requires performance security first and is also stated to depend on availability of funds. Monthly bills need extensive payroll/statutory evidence, and 2.5% SD is deducted from every bill in addition to 5% ePBG.
Rates cannot increase during the contract, while contractor bears labour-law, minimum-wage, EPF and ESI compliance without extra payment. Statutory wage increases could erode margin unless clarified.
Buyer may vary quantity/duration by 25% at award and increase after award; ATC also permits scope increases/reductions with pro-rata price adjustment binding on contractor. This can alter manpower and overhead recovery.
Service requires uninterrupted 100% attendance, immediate replacements, security verification, two-hour complaint response and immediate no-cost rectification. Contractor bears staff safety, third-party/property loss and labour/ESI/PF claims, and may be summarily terminated for unsatisfactory service.
Conflicts on experience, turnover, duration, consumables, security and payment create rejection/pricing risk. The ATC also contains irrelevant equipment/printing/installation language, increasing interpretation uncertainty.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Atomic Minerals Directorate for Exploration & Research, Eastern Region, Sectional Office, AMD-AERB Bhavan, Rajarhat Campus, Action Area-III B/4, New Town, Kolkata 700156. Reporting officer/consignee: Subhash Ram.
HOD grievance email: [email protected]. Buyer email: [email protected]. No phone number is printed.
AMD-AERB Bhavan, Sectional Office, New Town, Rajarhat, Kolkata, West Bengal 700156, near St. Xavier's University.
GTC says the original EMD goes directly to the buyer within 5 working days after opening, but no dedicated physical-submission address or named recipient is stated. Beneficiary is Sub Pay Officer, AMD, ER, Jamshedpur, Jharkhand 831002; bidders should obtain delivery instructions from the buyer email.