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Providing Integrated Facility Management (Catering and Hospitality, Housekeeping Related, Waste Disposal, Horticulture, Pest Control, operation and maintenance of the equipment and Manpower including administrative staff, etc.)Services at IIM Sirmaur
IIM Sirmaur · Sirmaur, Himachal Pradesh2026_IIMS_917466_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
15 Jul 2026
9 Sept 2026
₹45 Cr
₹90 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
NIT dated 15.07.2026; bid document download from IIM Sirmaur website/CPP portal from 15.07.2026 at 16:00 Hrs.
Pre-bid meeting held on 22.07.2026 at 11:00 hrs; last date of pre-bid queries 21.07.2026 at 17:00 Hrs (online link request same deadline).
Last date/time for bid submission is 27.08.2026 (Thursday) till 03:00 PM (15:00 Hrs). No further extension shall be granted.
Original technical bid opening was 07.08.2026 at 15:00 Hrs; later date corrigenda extend only submission and do not expressly re-notify a new opening date/time.
Site visits originally allowed during 11:00–17:00 Hrs on working days till 05.08.2026; Corrigendum-II urged remaining bidders to visit at the earliest after deadline extension.
Bids should remain valid till 180 days from the date of award of LoA.
Acceptance of LoA, performance guarantee, agreement and start of work are timed from LoA issuance (see also contradictions on acceptance timeline).
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated cumulative value of the tender for 3 years (inclusive of GST) is Rs. 45,00,00,000 (Rs. 45 Crores).
Non-refundable tender processing fee Rs. 15,000 (GST inclusive) by NEFT/RTGS to IIM Sirmaur; MSEs and registered Startups exempted.
EMD Rs. 90,00,000 (Rupees Ninety Lakh Only), stated as 2% of estimated value; scan with technical bid and original by post; MSEs/Startups exempt with valid Udyam etc. for IFMS category (not traders).
Successful bidder must furnish performance guarantee of 5% of contract value within 15 days of award/LoA/LoI as FDR/BG from nationalized/Scheduled Bank in favour of IIM Sirmaur, online transfer, or preferred e-PBG.
QCBS 60:40; financial bid is monthly all-inclusive quotes for six BOQ heads; manpower service charge must be between 3.85% and 7.00%; abnormally low overall/catering price may be rejected.
Corrigendum-III fixes lump-sum electricity and rent for mess/cafeteria and unit rates for other utilities; these supersede the more open-ended pre-bid utility answer for pricing.
Mixed model: quoted service charges/monthly heads via financial bid; several costs reimbursed on actuals against proof; cafeteria retail collected directly from users.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Partnership firms, Pvt/Public Ltd, PSUs, MSMEs/Startups and consortium of up to two firms may bid; joint ventures are not eligible.
Valid on bid submission date: PAN, GST, company registration, firm details, EPF & ESI, labour licence under Contract Labour Act 1970 (RLC), waste disposable licence, pest control commercial licence, and authorized signatory details.
Continuous operations for at least 7 years in Facility Management Business as on last date of bid submission.
Bidder (and each consortium partner) must not be blacklisted/debarred/ineligible by Central/State Govt/PSU/educational/autonomous institutions on bid date; no criminal cases; disclose pending litigations/arbitrations; no name-change/allied firm after debarment; no professional-body disciplinary action or court debarment in last seven years.
≥7 years in FM services; catering experience at one campus may be combined with other tender services at other campus(es); catering satisfactorily in at least three higher education institutions for ≥1 year (FSSAI Eat Right Campus preferred).
Minimum 500 employees on wage rolls as on last date of tender submission, with details of at least 50 supervisory/managerial staff; EPF/PF or other authority proof required.
Average annual IFMS turnover ≥ Rs. 45 crores in any consecutive three of FY 2022-23 to 2025-26; liquidity to meet three months' cash flow of estimated bid value; current ratio >1; positive net worth last three FYs; average invested capital ≥ Rs. 5 crores; scheduled-bank solvency ≥ Rs. 1 crore.
Valid FSSAI licence; valid ISO 9001, ISO 45001-2021 and ISO 22000 certificates; Pre-Bid Corrigendum additionally requires ISO 22000:2018 as eligibility and HACCP-based food safety systems etc.
After meeting mandatory eligibility, technical score must be at least 70% (42/60) to open price bid; highest technical score normalized to 60; QCBS composite X+Y.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Integrated Facility Management at IIM Sirmaur covering catering & hospitality, housekeeping, waste disposal, horticulture, pest control, equipment O&M, and manpower including administrative/paramedical staff.
Services at permanent campus Dhaula Kuan, Distt. Sirmaur, H.P. and city campus; ~1200 students across campuses; city campus to function at least next two years.
Initial contract 03 years from commencement, extendable by another 01 year on same terms subject to satisfactory performance/Institute requirement; quarterly performance review.
Student mess (year-round), guest house catering, cafeteria/night canteen, full-campus housekeeping/laundry/pest control, horticulture/landscaping, waste management via municipality, and O&M of MEP/civil assets including lifts, HVAC chillers, DG, STP, fire systems, substations etc.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-bid e-tender only on CPP Portal; no manual/fax/email bids; Class III DSC with signing and encryption required.
All tender pages serially numbered, signed by authorized signatory and stamped; annexures filled, signed, stamped and uploaded; EMD original must be sent by post.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Records pre-bid meeting of 22.07.2026: no minimum student guarantee; city campus ≥2 years; MSE EMD-only relaxation; most eligibility-relaxation requests rejected; similar-work definition expanded to include Catering & Hospitality; ISO 22000:2018 confirmed as eligibility; licence undertakings may be accepted pre-commencement.
Bid submission extended multiple times from original 06.08.2026 15:00 to final 27.08.2026 15:00; Corrigendum-V states no further extension under any circumstances.
Adds mandatory consortium eligibility matrix (who meets what individually/collectively), and confirms combined technical/financial evaluation of both members.
Major commercial/ops amendments: OEM HVAC maintenance 3 years; statutory approvals list; consumables reimbursed actuals; manpower 232; BOQ item 6 = waste management; fixed utility/rent rates; facade cleaning quarterly; revised Annexure-15 with 3.85–7% service charge band; GTE score entry 100; drawings annexed.
Final operative snapshot for bidders: submit by 27.08.2026 15:00; EMD Rs.90 lakh / fee Rs.15,000; estimate Rs.45 cr / 3 years; PG 5%; QCBS 60:40; consortium of 2 allowed (no JV); similar work includes catering on ≥50,000 sq.m campus; manpower quote base 232; service charge 3.85–7%; BOQ item 6 = waste management; utility/rent as Corrigendum-III fixed rates; no further bid-deadline extension.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Section-4 requires acceptance within 05 days of LoA, while Section-8 requires returning a signed LoA copy within 10 days of receipt.
Original Table 1 item 5(e) defined similar IFMS without listing Catering & Hospitality; Pre-Bid Corrigendum revises similar work to include Catering & Hospitality services.
Annexure-31 originally used 220 manpower; Corrigendum-III amends to 232 for bid preparation.
Portal/original BOQ item 6 text duplicates consumables wording; Corrigendum-III directs bidders to read it as monthly waste-management charges inclusive of all charges.
Pre-bid reply said electricity on actual HPSEB tariff and water/rent per HP/CPWD norms; Corrigendum-III later fixed lump-sum electricity and rent for mess/cafeteria and Rs.7/unit or lump sums elsewhere.
NIT fixes technical opening on 07.08.2026 15:00, but submission was extended to 27.08.2026 without an express new opening date in date corrigenda.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask Institute to notify exact technical opening and presentation schedule now that submission ends 27.08.2026 15:00 and original opening 07.08.2026 is obsolete.
Seek written confirmation whether EMD must be BG/DD/FDR/NEFT, required validity/claim period, addressee, and last date for postal receipt of original relative to bid due date.
Estimated value is Rs.45 cr inclusive of GST, but similar-work comparison says estimated works value shall be calculated excluding GST — request the exact numeric thresholds.
Clarify whether one partner’s pure catering contracts plus the other’s pure non-catering IFMS can fully satisfy both the 80/60/40% similar-value tests and the ‘similar includes catering’ definition without a single integrated contract.
Confirm monthly billing formula when actual diners are below 1,200 and during long vacations (menu/rates jointly decided), and whether BOQ’s 1,200×30 is evaluation-only or a payment floor.
Request worked examples of depreciation/take-over pricing and timeline for written approval of equipment lists due within 7 days of LoA.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Rs.90 lakh EMD plus 5% performance guarantee (contract+2 months), convertible SD, and broad forfeiture for breach/non-performance/delay in PG.
No guaranteed student mess numbers despite BOQ modelled on 1,200 students; city campus continues ≥2 years with separate rent/electricity burdens.
Annexure-34 escalates from warnings to 1% then 2% of monthly billing; repeated non-performance can terminate a service or whole agreement; mess committee may impose financial penalty/cancel for repeated food violations.
Manpower service charge constrained to 3.85%–7.00%; Institute may reject abnormally low overall or catering prices — limits aggressive pricing strategies.
Provider bears statutory labour compliance, waste licences via municipality, OEM O&M arrangements, statutory renewals, event catering without extra setup payment, and site-condition diligence with no extra for misunderstanding scope.
High bars (7 years, Rs.45 cr turnover, 500 staff, multi-IIM/IIT-style experience, ISO/FSSAI) plus presentation and 70% technical cutoff before price opening create bid-failure risk even for large players.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Indian Institute of Management Sirmaur (under Ministry of Education); tender issued by Administrative Officer (Purchase in-charge) for & on behalf of the Director.
Administrative Officer (Purchase in-charge) is the named contact person for the tender.
Institute postal address for physical communications is IIM Sirmaur, Dhaula Kuan, Distt. Sirmaur, H.P. 173031; EMD original is to be sent by post (addressee not more specifically named than Institute/Purchase).
IEMs: Dr. M.C. Borwankar ([email protected]) and Mr. M.J. Joseph ([email protected]).