Publication / issue
The GeM bid was issued/published on 21-08-2026.
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Department Of Defence · Jhansi, Uttar Pradesh9789398
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
21 Aug 2026
21 Sept 2026
₹13.6 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The GeM bid was issued/published on 21-08-2026.
No separate pre-bid meeting or fixed clarification deadline is stated. The corrigendum permits site inspection and clarification at the Babina office during working hours up to the bid submission end date.
14-09-2026 at 11:00:00.
14-09-2026 at 11:30:00.
180 days from the bid end date.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Approximate estimated bid value: 680 Lac (INR 6.80 crore).
INR 13,60,000 in favour of CEO Babina / Chief Executive Officer, Babina Cantt. The amended ATC permits E-Chhawani, RTGS, NEFT or FDR; the GeM bid also accepts a surety bond. Upload the scanned proof with the bid. Under the GTC, bid security remains valid 45 days beyond bid validity and its hard copy is due directly to the buyer within 5 working days of bid opening.
No tender or bid participation fee is payable; GeM expressly prohibits a buyer-added tender fee.
5% security/ePBG. The GeM field specifies 30 months. The amended ATC requires 5% of total estimated project cost within 10 days of acceptance through NEFT/RTGS/FDR and refunds it 6 months after contract expiry. GeM GTC also recognizes insurance surety bond, account-payee DD, FDR, bank/e-bank guarantee or online payment.
No advance. Monthly payment follows satisfactory performance and certification. Schedule A capex is paid in 24 equal monthly instalments; Schedule B operations are paid monthly. The contractor must first pay wages by the 7th of the succeeding month and submit the preceding month's complete bill by the 15th. GeM's service baseline is payment within 10 days of SDAC and online bill submission unless ATC states otherwise.
For Schedule B item 1 (plant processing/job work), revised statutory wages are the contractor's cost with no extra reimbursement. For manpower-based items 2-4, the Board will revise payable rates when Central Government wages change, with minimum contractor profit of 3.26% exclusive of GST.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
At least 3 years' experience in door-to-door garbage collection covering at least 1,500 households under a ULB/Cantonment Board area, plus supply of at least 50 cleaning/conservancy labour reflected in a Government Department work order, during the last 5 years.
Pass/fail evidence must cover all four specialized requirements: completion of at least 2 BOOT or similar SWM plant projects in the last 5 years; successful completion of two projects involving faecal sludge and plastic-waste plant installation/O&M and municipal-waste processing; co-processing of post-consumer plastic waste (MLP) supported by a certified power/cement plant certificate; and O&M of at least two high-speed municipal-waste screening sets supported by insurance or purchase invoices.
Latest amendment: average turnover for the last 3 years must be 50% of estimated value, expressly INR 3.40 crore, certified by a Chartered Accountant. Minimum solvency is 40% of estimated bid value from a nationalized/scheduled bank, with no MSME/start-up/Udyog Aadhaar exemption. GeM separately displays bidder and OEM average turnover of 340 lakh and grants no MSE/start-up relaxation for experience or turnover.
Bidder must hold PAN, GST, EPF and ESIC registrations and a labour licence, or undertake to obtain the labour licence before commencement. It must have an office/branch in Jhansi or Babina, or undertake to establish one within 15 days of award.
GeM sets past performance at 50% and requires relevant contracts proving the cumulative quantity supplied in any one of the last three financial years. It also requests experience, bidder/OEM turnover, ATC certificate, OEM authorization and an additional document. These generic product/OEM fields apply as displayed despite the service-heavy scope and should be addressed in the upload set.
Reserved for Class-I local suppliers with minimum 50% local content. All bidders must upload the OEM's local-content certificate and value-addition locations; for bid value above INR 10 crore, auditor/CA/CMA certification is required as specified. Eligible MSE service providers receive purchase preference, not relaxation from the stated experience/turnover criteria.
Bidder must declare no conviction, no Cantonment Board Babina dues and no blacklisting for non-performance. Participation on GeM also constitutes an undertaking that the seller is not debarred under GFR Rule 151. A bidder from a country sharing a land border with India is eligible only when registered with the Competent Authority; false declaration/non-compliance permits immediate termination and legal action.
No consortium/JV composition, member cap, lead-member share or joint qualification rule is specified. If a JV bids, the Integrity Pact must be signed by all partners/members or by authorized partner(s) holding powers of attorney signed by all partners and JV members.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
One integrated unit for Babina Cantonment civil area: source-segregated door-to-door collection from residential/commercial units, road/street sweeping, drain/nullah cleaning and silt disposal, vegetation cutting, public toilet/urinal cleaning, transport to trenching ground, segregation, processing, composting and disposal under SWM Handling Rules 2026 or rules then in force.
Operate and maintain the SWM, faecal-sludge, plastic-waste and C&D-waste facilities; process biodegradable/non-biodegradable waste, create compost, manage trenching-ground upkeep and maintain monthly output and vehicle logbooks. Compost, scrap and other recoverables remain Cantonment Board property and all revenue must be deposited to the Cantonment fund.
Schedule A requires 1 mini-tractor with hydraulic trolley, 1 pickup truck, 1 trolley-mounted sewer suction-cum-jetting machine, 1 nala/open-drain cleaning machine, 1 DG set of 125 KVA, 2 fogging machines, 2 battery spray machines, 4 lawn mowers and 2 heavy-duty 250-bar high-pressure jet machines. All project plant/machinery transfers to Cantonment Board after two years in fully working, defect-free condition; contractor bears two-year O&M/repair.
Minimum deployment is 10 persons for Schedule B item 1 plant/job work, 47 for civil-area cleaning and door-to-door collection, 9 for offices/hospital/schools/pump houses and 6 for Bada Talab cleaning. Workday is eight hours; no holidays except national holidays, subject to weekly rest. Urinals/toilets must be cleaned at least twice daily and sanitation complaints closed with an action-taken report within 24 hours.
Services cover the entire civil area of Babina Cantonment, including the listed roads, villages/mohallas, Cantonment properties, toilets, urinals, dustbins, garbage points, nullahs, Bada Talab and trenching ground; even unlisted areas/fields/places are stated to form part of the contract. Contract term is 24 months from work order/LOA, extendable by one year at a time for up to two extensions by satisfactory performance and mutual consent.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online only through the GeM portal; physical tenders are not accepted. The limited physical exception is the original/hard-copy bid security (and signed Integrity Pact if used), allowed within 5 working days of bid opening.
Follow the GeM two-packet workflow: all eligibility/technical uploads in the technical packet and price only in the financial packet. Ignore Annexure A's stray wording about uploading documents with the financial quotation in a single electronic bid because it conflicts with the GeM bid type and GTC price-separation rule.
GeM uses Aadhaar-based e-signing, treated at par with digital signatures under the Information Technology Act. No particular DSC class is specified in the tender documents. Tender forms additionally require the bidder/authorized signatory's signatures, and the Integrity Pact must be signed on every page.
Conditional, incomplete or unsigned tenders are liable to rejection. Corrections/overwriting must be signed. Multi-partner firms require every partner/member's signature or a Gazetted-Officer-attested POA with the bid.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Published/dated 01-09-2026. Annexure A serial 4 changed from average turnover of 80% of estimated bid value to 50%, expressly INR 3.40 crore, for the last three years with CA certification. Bidder action: use the INR 3.40 crore threshold and upload the CA-certified evidence.
The amendment invites site inspection/clarification during working hours before bid close. Its GeM cover states that the new buyer-added terms supersede all prior buyer-added terms and preserves a 25% option clause. Bidder action: inspect the sites/plant/fleet before pricing and apply the amended attachment plus the 25% option clause.
Final bid end/opening remain 14-09-2026 11:00/11:30; validity is 180 days; estimated value 680 Lac; EMD INR 13,60,000; turnover INR 3.40 crore; performance security/ePBG 5% for 30 months; service term 24 months; option quantity up to 25%. No date extension is contained in Corrigendum 1.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The body of the revised ATC still prints 80% at Annexure A serial 4, but its inserted amendment page expressly replaces that value with 50% (INR 3.40 crore). The amendment table prevails.
ATC clause 14 says quantities may change by plus/minus 50%, while the Corrigendum 1 GeM cover limits ordering changes to 25%. Because the cover says it overwrites all prior buyer-added terms, the 25% option prevails.
Annexure A tells bidders to upload eligibility documents with the financial quotation in one electronic bid, but the GeM field is Two Packet Bid and GTC prohibits prices in the technical bid. The GeM two-packet configuration and GTC prevail: technical documents in the technical packet, price only in the financial packet.
ATC requires 5% within 10 days of acceptance and refunds it 6 months after expiry; GTC allows 15 days after GeM award and refund within 30 days after obligations. The bid-specific ATC's stricter 10-day submission and 6-month post-expiry release apply, consistent with the 30-month ePBG field for a 24-month term.
GeM shows delivery in 15 days for one unit, while the ATC defines a 24-month service/asset-transfer contract. The 24-month ATC term governs service performance; the documents do not define what must occur by day 15 (mobilization, capex delivery or commencement), so bidders should obtain written clarification.
ATC clause 22 says the Board provides door-to-door vehicles and pays diesel, drivers and maintenance, but Schedule B item 5 places maintenance, insurance/PUC and fuel for specified Board vehicles/machines in the contractor's scope. No clear precedence exists within the same amended ATC; seek written allocation before pricing.
GeM bid details mark both arbitration and mediation as 'No', while the ATC provides sole arbitration by the President Cantonment Board and also reproduces a Committee of Arbitration mechanism. The portal selection prevails for GeM's configured dispute process, but the contract text remains legally inconsistent and should be clarified before bid.
The notice and Annexure A require INR 13,60,000 EMD or valid exemption proof, yet Annexure E says a Bid Security Declaration is in lieu of EMD. The GeM EMD field and Annexure A prevail unless the buyer expressly confirms BSD eligibility; do not rely on Annexure E alone.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether GeM's 15 delivery days means mobilization/start of service, installation/commissioning of Schedule A assets, or another milestone, and provide the complete milestone/acceptance schedule for the 24-month contract.
Provide a vehicle-wise responsibility matrix for ownership/provision, drivers, fuel, insurance, PUC, GPS, maintenance and replacement for the 3 tippers, 2 tractors, door-to-door vehicles, jetting/nala machines, fogger and sky lifter, reconciling clause 22 with Schedule B item 5.
Provide existing-asset condition reports, plant capacities, incoming waste/municipal sludge/plastic/C&D quantities, power/water availability and consumption, legacy waste condition, land/consent status and required output/processing KPIs. These inputs materially determine plant O&M, consumables and capex pricing.
Confirm the wage notification/base rate, statutory components and exact 3.26% contractor-profit/GST calculation for Schedule B items 2-4, and reconcile the Board-paid escalation language with clause 14 saying enhanced daily wages will be paid by the firm.
Confirm whether Annexure E BSD is valid for any non-exempt bidder or only an inadvertently retained form. Also identify the exact office/recipient for the original EMD instrument within 5 working days.
Confirm that the bid's Goods classification, OEM authorization/OEM turnover and generic same-category-product past-performance requirements are intended for this predominantly service/BOOT scope, and specify acceptable equivalent evidence. The GeM disclaimer warns that procuring goods as services or vice versa can make the bid/contract null and void.
Confirm whether disputes are non-arbitrable as configured on GeM or subject to the ATC's sole-arbitrator/Committee provisions, and issue a single governing clause.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
No advance is available. The contractor funds capex while recovering it over 24 instalments, pays wages by the 7th, then bills by the 15th, with payment dependent on satisfactory certification, attendance and logs. Missing plant/vehicle logbooks can stop the O&M payment.
All Schedule A assets become Board property after two years, while the contractor bears O&M, wear, repair and defect rectification through handover. Instalment recovery and final asset condition therefore create residual-value, financing and maintenance exposure.
At least 72 workers are specified across Schedule B. Item 1 wage increases are unreimbursed, while items 2-4 are intended to escalate; conflicting wording leaves pricing risk. Contractor bears all labour-law, EPF/ESI, wage-payment, police-verification and accident liabilities.
ATC permits payment withholding and LD at 0.5% of delayed/undelivered value per week or part, capped at 10%. GTC treats delay beyond 25% of completion period as inordinate and allows up to 10% total-contract-value deduction. The undefined 15-day portal milestone magnifies this exposure.
For deficient/non-delivered services, the CEO may cancel after the stated cure route or even for failure on any day; replacement work cost is deductible. Damage extent is determined solely by the CEO and payable within 10 days. Corruption breach can trigger termination, penal damages, security forfeiture and refund of payments.
The ATC includes even unlisted areas/places, allows manpower increases/decreases, and requires 24-hour complaint closure. A filthy trenching ground attracts a penalty, but no penalty matrix or measurable cleanliness/processing SLA is stated, creating discretionary deduction risk.
Compost, scrap and recoverables belong solely to the Board, and all related revenue must be remitted. Contractor is responsible for fixtures/fittings and repair of toilets and other handed-over assets, increasing custody and unpriced-maintenance exposure.
The bid-specific 5% security is due within 10 days and released six months after expiry; no interest is payable. For the two-year term this aligns with the 30-month ePBG field and creates a long cash/credit-line lock-up.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Abhishek Bind, IDES, Chief Executive Officer, Babina Cantonment / Office of the Cantonment Board Babina.
Office of the Cantonment Board Babina, Station Road, Babina Cantt, Jhansi-284401. Phone: 0510-2740194. Email: [email protected]. Website: https://babina.cantt.gov.in.
HOD grievance email: [email protected]; buyer email: [email protected]. GTC directs the bid-security hard copy to the Buyer within 5 working days of bid opening, but does not print a separate receiving address; the only buyer office address printed is the Cantonment Board office above, so confirm the recipient/desk before dispatch.
Integrity Pact monitors: Shri Gangaram Aloria, IAS (Retd), 541/2 Sector-8, Gandhinagar, Gujarat-382007, [email protected]; and Shri Sarvagya Kumar Srivastava, CES Group A (Retd), 370 Asiad Village Complex, Siri Fort, New Delhi-110049, [email protected].