Bid publication date
Bid document is dated 02-07-2026 (GeM bid GEM/2026/B/7737675).
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Indian Institute Of Technology · Muzaffarpur, Bihar9550801
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
2 Jul 2026
23 Jul 2026
₹1.5 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document is dated 02-07-2026 (GeM bid GEM/2026/B/7737675).
Bid End Date/Time is 23-07-2026 18:00:00. No corrigendum extends this date.
Bid Opening Date/Time is 23-07-2026 18:30:00.
GeM bid states Bid Offer Validity of 30 days from the bid end date. Buyer ATC separately requires offer validity of at least 180 days from the last date of submission (see contradictions).
No pre-bid meeting date or pre-bid query submission deadline is stated in the tender documents. During technical evaluation, only 2 days are allowed for technical clarifications.
Consignee tables and BOQ sample file require delivery in 56 days; buyer ATC requires delivery and installation at Muzaffarpur Institute of Technology within 08 (Eight) weeks from Purchase Order.
ePBG is required for 14 months; ATC requires performance guarantee for a period covering two months beyond the 1-year warranty.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No numeric Estimated Bid Value / tender value is printed in the available documents. The bid only states that any Estimated Bid Value indicated is solely for guidance on EMD and eligibility.
EMD amount is INR 1,50,000; Advisory Bank State Bank of India; beneficiary General Manager, Incubation Centre, IIT Patna (Joseph Paul Arackalan).
No tender fee amount is specified. GeM disclaimer treats asking for tender/bid participation fee as a ground that can render the bid null & void; ATC only says 'EMD & Tender Fee (if any)'.
ePBG percentage is 5.00% for 14 months (Advisory Bank: State Bank of India). ATC requires 5% BG/FD of total order value for any order above Rs.1 Lakh, valid to cover two months beyond warranty; non-submission allows equivalent retention from payment.
Buyer ATC: payment within 30 days from successful installation, generally by RTGS/fund transfer against uploaded bank details. GeM GTC default for goods is 100% within 10 days of CRAC unless STC/ATC specify otherwise.
Rates must be F.O.R. door delivery at Muzaffarpur Institute of Technology with BOQ breakup. Evaluation is total value wise. MII and MSE purchase preferences apply.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover of the bidder for 3 years: 20 Lakh(s). Documentary evidence: certified audited balance sheets or CA/Cost Accountant turnover certificate; for entities younger than 3 years, average of completed years after constitution is used.
OEM average turnover (last 3 years): 100 Lakh(s), with same documentary standards as bidder turnover.
GeM filter requires 3 Year(s) past experience for same/similar service, and Past Performance of 80% of bid quantity in at least one of the last three financial years to Central/State Govt/PSU.
MSE relaxation for years of experience and turnover: Yes | Complete. Startup relaxation: No. MSE manufacturers/OEMs can get experience and turnover (including OEM turnover if MSE OEM of offered products) relaxed subject to quality/technical specs and supporting documents.
Only Class 1 / Class 2 local suppliers may participate (non-local suppliers ineligible; eligible MSEs allowed). Minimum local content for Class 1 / Class 2 is 50% and 20% respectively. ATC additionally requires more than 20% domestic value addition/local content with self-certificate.
Bidders from countries sharing a land border with India are eligible only if registered with the Competent Authority. ATC tender acceptance letter requires declaration of not being blacklisted/debarred and that the bidder is from India under the land-border clause.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
BOQ-based procurement titled 'Interior work and Furniture' for Extension Centre Infrastructure Set-up at Muzaffarpur Institute of Technology (carpet area stated as 3248 SQFT / floor plan 3200.01 SQFT), bunched under seven GeM item categories.
GeM total quantity 5218 across categories, all with 56-day delivery to consignee Joseph Paul Arackalan, IIT Patna, Kanpa Road, Bihta (PIN 801103 in consignee table).
Buyer BOQ details civil partitions/painting/kitchen/uPVC windows; modular furniture (workstations, lab/office tables, chairs, almirahs, sofa/dining); electrical wiring/DB/lights/fans/cable trays/earthing and 2 Ton split ACs; branding films/signage; CCTV kit; structured Cat6 networking; and 65-inch smart LED TV with HDMI.
Works are for MIT Muzaffarpur extension centre infrastructure; minimum 1-year onsite warranty after delivery, installation and acceptance; residual market life ≥3 years and spares support for 10 years after installation.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Two Packet Bid on GeM; documents required from seller are uploaded with the bid on GeM. No physical-document pre-qualification is allowed as a GeM bid condition (GeM disclaimer).
Tender Acceptance Letter must be on company letterhead with signature of the bidder and official seal; local-content self-certificate and other affidavits/declarations as specified.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender document set contains no corrigendum or addendum files, and database metadata lists an empty corrigenda array. Original bid dates and conditions therefore remain as published on 02-07-2026.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM bid header sets Bid Offer Validity at 30 days from end date, while buyer ATC requires validity of at least 180 days from last date of submission. Bidders should seek clarification; practically, quoting ≥180 days is safer to satisfy ATC while remaining consistent with a longer validity than the GeM header.
GeM consignee address is IIT Patna, Kanpa Road, Bihta, while ATC/BOQ title require F.O.R. door delivery and installation at Muzaffarpur Institute of Technology, Muzaffarpur. Work site appears to be MIT Muzaffarpur under Incubation Centre IIT Patna procurement; clarify CRAC/consignee logistics before pricing freight.
GeM/CSV summary quantities (e.g., Civil 4200 Sqft, Camera 8 piece, IT 50 piece, Video 1 piece) do not match the detailed BOQ line items (e.g., wall painting alone 8750 SQFT; CCTV listed as 1 kit with 8 cameras; networking 40 box; TV + HDMI). Price against detailed BOQ specifications, but evaluate how GeM item quantities are to be mapped—material bid risk.
Buyer ATC states payment within 30 days of successful installation; GeM GTC default is 100% within 10 days of CRAC unless STC/ATC otherwise specify. ATC appears to modify the default to 30 days.
ATC recovers LD at 0.5% per week of order value subject to maximum 10% of order value. GeM GTC recovers 0.5% of contract value of delayed quantity per week, not exceeding 5% of total contract value, rising to maximum 10% for inordinate delay (>25% of completion period). Confirm which matrix will be applied in the GeM contract/SLA.
ATC demands three satisfactory performance certificates specifically from Eastern and North-Eastern zone government-funded organisations, while GeM experience/past-performance filters accept any Central/State Govt/PSU. GeM disclaimer also flags seeking experience from specific organisation/region as a potential nullifying ATC practice—raise as representation/pre-bid risk.
BOQ cover states carpet area 3248 SQFT, while the floor-plan page states total area 3200.01 SQ.FT.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether commercial evaluation uses the GeM summary quantities (Civil 4200 Sqft, Camera 8, IT 50, etc.) or the full detailed BOQ item list, and how mismatched units (kit vs cameras; box vs piece) will be interpreted.
Seek written confirmation that door delivery, installation, acceptance and warranty service are at Muzaffarpur Institute of Technology, Muzaffarpur, despite GeM consignee address at IIT Patna Bihta.
Request amendment or written clarification on whether offer validity must be 30 days (GeM header) or at least 180 days (ATC).
Ask whether Special Terms clause 3 (3 performance certificates from Eastern/NE zone) is mandatory pass/fail, or whether GeM-wide Central/State/PSU experience/past-performance evidence is sufficient—especially given GeM disclaimer on region-specific experience.
Seek confirmation whether contract LD will follow ATC (0.5%/week of order value, cap 10%) or GeM GTC (0.5%/week of delayed quantity value, general cap 5%/inordinate 10%), and whether payment is 30 days from installation (ATC) or 10 days from CRAC (GeM default).
Request site visit/permissions, working hours, existing electrical load/earthing status, responsibility for dismantling wooden windows/making good, and whether any owner-supplied drawings beyond the 1st-floor plan are binding.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Full civil + furniture + electrical/AC + networking + CCTV + branding package must be delivered and installed within 56 days/8 weeks from PO—high execution risk for multi-trade coordination at an off-campus extension centre.
Delay attracts LD (ATC 0.5%/week up to 10% of order value). Buyer may procure from elsewhere at defaulting vendor's risk and expense; defaulters are also liable for blacklisting. Termination for default after 30-day cure period is provided.
Purchaser may vary ordered quantity by up to 25% at placement and again during currency at contracted rates. President/Director may reject any/all bids, change quantity/criteria or drop items before PO without assigning reasons—pricing and capacity planning uncertainty.
EMD INR 1.5 lakh at bid stage; 5% performance security for ~14 months (or payment retention if not submitted); payment only after successful installation/CRAC and after PBG verification—working-capital heavy for a fit-out job.
1-year onsite warranty with 48-hour response and 2-week minor-fix SLA; excess downtime extends warranty. Spares must be supplied for 10 years on same payment terms—long tail liability beyond installation.
Region-specific Eastern/NE performance certificates, OEM turnover of 100 Lakh, Class I/II local-supplier-only participation, and land-border registration rules can knock out otherwise capable bidders. False declarations enable immediate termination and further legal action.
Several BOQ lines use ranges (e.g., LED wattage 25–50W / 15–24W) and 'or equivalent' makes; acceptance depends on Engineer-in-Charge/approved drawings. Combined with quantity mismatches, this creates pricing and rejection risk.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ministry of Education / Department of Higher Education / Indian Institute of Technology (IIT) — office: Indian Institute of Technology Patna; procurement by Incubation Centre, IIT Patna.
Joseph Paul Arackalan, General Manager, Incubation Centre, IIT Patna — beneficiary for EMD/performance security and GeM consignee/reporting officer.
The General Manager, Incubation Centre, IIT Patna Campus, Amhara Road, Bihta, Patna, Bihar-801106. Phone: 06115-233546. BOQ letterhead also uses Bihta, Patna 801106.
HOD grievance redressal email: [email protected]; Buyer email: [email protected].
Extension centre infrastructure set-up site is Muzaffarpur Institute of Technology, Muzaffarpur (distinct from IIT Patna Bihta buying office).