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Generated 25 Aug 2026, 3:08 pm

Punjab

Financial BO

AI Deep Dive

Interlocking Tiles Dera Buta Singh Wala Bosar Road

P/L INTERLOCKING TILES DERA BUTA SINGH WALA BOSAR ROAD SANAUR WARD NO.05

Municipal Council Sanaur · Patiala, Punjab2026_DLG_174149_5

Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.

Published

25 Aug 2026

Closes

14 Sept 2026

Estimated value

₹5.6 L

EMD

₹11,160

Key dates

All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.

Online sale and bid submission deadline

Last date for online sale and submission of bidding documents is 11-09-2026 at 12.00 pm.

No separate start-of-sale or publication date is printed in the NIT schedule; the NIT PDF is digitally signed on 2026.08.25.
If the tender date falls on a holiday, tenders are received and opened on the next working day (NIT condition 9).

Bid opening

Bidding documents open on 11-09-2026 at 2.00 pm; price bid opens the same day at 3.00 pm at Municipal Council Sanaur.

Electronic tender forms are opened in the office of Municipal Council Sanaur in the presence of contractors or authorised representatives who wish to attend.
Opening of technical/financial bids may be delayed due to internet/technical/administrative problems (condition 55).

Bid validity

Tender validity is 90 days.

No bidder condition regarding validity period or time limit will be accepted (condition 24).

Completion time limit

Time limit for this work is 3 Months.

Listed against Sr. No. 5 in the NIT works table for P/L INTERLOCKING TILES DERA BUTA SINGH WALA BOSAR ROAD SANAUR WARD NO.05.

Pre-bid / clarification deadline

No pre-bid meeting date or clarification-submission deadline is stated in the tender documents.

MC Sanaur may request bid modifications or clarifications during evaluation if a bid is found inadequate (condition 61), but no bidder pre-bid window is scheduled.

Financials

Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.

Estimated / DNIT value

NIT lists Est. Cost 5.58 (₹ lakh) for this work, while the abstract estimate totals ₹2,57,821.3769 and the BOQ estimated rate is ₹2,58,000.

NIT Sr. No. 5 Est. Cost column: 5.58 (in the same units as other works that match estimate lakhs, e.g. work 1 Est. 2.02 vs estimate ₹2,02,423).
Abstract Measurement Work Total Cost: ₹2,57,821.3769 (Two Lac Fifty Seven Thousand Eight Hundred Twenty One And Paisa Thirty Eight Only); Work No. LG/MC SNUR/26-27/OriginalWork/0025.
Percentage BoQ estimated rate: ₹2,58,000 for the single lump percentage item.
Tenders are invited on percentage rate basis below or at par the DNIT amount (NIT preamble).
Conflict is recorded under contradictions; bidder should seek clarification before pricing/EMD.

Earnest money (EMD)

Earnest Money for this work is ₹11,160 as printed in the NIT works table.

Acceptable instrument form and EMD validity/claim period are not specified in the uploaded NIT/estimate/BOQ.
False bid-capacity information attracts cancellation and forfeiture of EMD (conditions 2, 3 and 7).
Agencies with MSME or Udyog certificate must still deposit EMD; without EMD the tender will not be considered (condition 63).
₹11,160 equals 2% of ₹5,58,000 (NIT Est. 5.58 lakh) but not 2% of the BOQ/estimate ~₹2.58 lakh — see contradictions.

Tender document fee

Tender/document fee amount is not stated in the uploaded documents.

Bidders purchase tender documents online from eproc.punjab.gov.in; no rupee fee is printed in the NIT.

Performance / retention security

10% security is deducted from each contractor bill; unbalanced low bids may need an extra 5% bank guarantee.

10% security deduction from each bill as per PIDB/PMIDC/Accounts Manual 2017 (condition 36).
If financial bid quotes more than 25% saving from estimated cost, after price analysis the bidder must give an additional bank guarantee at 5% of the estimate amount, valid till refund of security (condition 49 / Pb LG notification 02-08-2018 cl. 6.2).
Defects remain accountable for one year from completion irrespective of release of security (condition 21).
For works amounting ₹10 lakh and above, security is refunded only after third-party final inspection (condition 69); this work’s stated values are below ₹10 lakh on both NIT and estimate figures.

Taxes and payment terms

GST, income tax and other levies are deducted from bills; payments depend on quality tests, approvals and audit.

GST, Income Tax and other levies deducted from contractor’s bill as per rules (condition 15); any other tax imposed by Govt. is borne by the agency (condition 38).
All payments subject to QC checking of quality/quantity samples from Govt./Engineering Colleges/NABL labs or designated agency (condition 6).
Running payments are advances; excess in running bills recoverable from final bill (conditions 37/41).
Payments after successful sample results from site (condition 42).
Final payment after technical and financial approval (condition 44) and after technical and financial audit (condition 46).
Payment as per estimate rates uploaded on website; percentage on CSR items and specified INR rates for NS items (condition 22).
FOC items adjusted first or proportionally as desired by Engineer-in-Charge / Executive Officer (conditions 13, 43).
Audit/EPF/ESI/third-party/court recoveries payable by contractor or deducted from bills (condition 48).

Eligibility

Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.

Who may bid / enlistment

Open to L&C Societies enlisted with PWD (B&R) under the cited Punjab notification, and eligible contractors enlisted in PUDA/Central/State Govt Departments/PSUs/Local Government in the appropriate class and category.

L&C Societies: enlisted with Principal Department i.e. PWD (B&R) as per Pb. Govt. Notification no. 76/52/79-C-1(5)4342 Dated 02.10.2014.
Quoted tender must be as per approved class of the individual contractor, otherwise invalid (condition 18).
Preference to co-operative L&C societies enlisted from their principal department as per Govt. instructions (condition 34).
No turnover, net-worth, or past-work value thresholds are printed beyond enlistment class/category and bid capacity.

Bid capacity

Bidder must stay within available bid capacity after deducting all works in hand; L&C Societies need a capacity certificate.

Undertaking of Available Bid Capacity: sum total of works being bid must not exceed bid capacity after deducting value of all works in hand in all departments (condition 2).
L&C Society shall furnish undertaking of available bid capacity (capacity certificate) (condition 3).
If Co-op L&C Soc. works executed/in progress are beyond Capacity Certificate, tenders cancelled and EMD forfeited (condition 7).
False or misrepresentative capacity information: tender cancellation and EMD forfeiture.

Registrations and certifications

PAN, GST (for works more than ₹5 lakh), ESI and EPF numbers are required; MSME does not waive EMD.

Upload scanned copies: PAN No, GST No., E.S.I and E.P.F. No, and other related documents; Nakal Mata, Capacity Enlistment record and capacity certificate etc. if applicable (condition 11).
GST Registration Number issued by Department of Excise and Taxation mandatory for works more than 5 Lac (condition 27). Whether this work exceeds ₹5 lakh depends on the unresolved Est. Cost vs estimate/BOQ conflict.
Upload latest challan of EPF & ESI number (condition 71).
MSME/Udyog certificate holders still must deposit EMD (condition 63).
Condition 62 requires a full-fledged Service Center in the tenderer’s own name within Punjab within 120 km of MC Office Sanaur for after-sales service — appears generic and may be clarified for this civil works item.

Blacklisting / debarment

Self-attested non-blacklist affidavit is mandatory, including one attested after the tender publish date.

Self-attested Affidavit for non-blacklist from any government organization in the past (condition 40).
Upload affidavit for non blacklist after date of tender publish, attested (condition 72).

Consortium / JV

No consortium or joint-venture rules are stated in the tender documents.

Eligibility is framed for L&C Societies and individually enlisted contractors only; no JV size, equity or lead-member rules appear.

Plant / lab capability (works-related)

Own core-cutter and site quality-control laboratory are required; hot-mix plant ownership applies only if bitumen items arise.

Own Core Cutter Machine and own QC laboratory with requisite instruments and technical staff; outside lab testing cost borne by contractor if department so requires (conditions 28, 33).
Bitumen BM/PC/seal coat with batch-type hot mix plant and sensor pavers — ownership documents or rate deduction (condition 66); this work’s estimate is interlocking/CC, not bitumen.
Unbalanced tender can be rejected (condition 25).

Scope of work

What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.

Work title and location

Providing and laying interlocking tiles on Dera Buta Singh Wala Bosar Road, Sanaur Ward No. 05, under Municipal Council Sanaur.

NIT Sr. No. 5 / BOQ name of work: P/L INTERLOCKING TILES DERA BUTA SINGH WALA BOSAR ROAD SANAUR WARD NO.05.
Tender reference on NIT: EPROC.MC SANAUR/2026-27/08; estimate Work No. LG/MC SNUR/26-27/OriginalWork/0025.
Percentage-rate civil works tender (below or at par DNIT).

BOQ items and quantities (abstract estimate)

Scope is CC base/edging, 60 mm M-35 interlocking pavers over sand bed, plus extra carriage items; abstract total ₹2,57,821.3769.

Item 1: Cement concrete 1:8:16 with 40 mm stone aggregate, mechanical volumetric mixer — 23.64173 cum (amount ₹77,882.7147).
Item 2: Cement concrete 1:2:4 with stone ballast/shingle, mechanical mixer — 2.03881 cum (amount ₹10,030.6190).
Item 3: Providing and laying 60 mm thick factory-made CC interlocking paver block M-35 grade, rubber moulded smooth finish, over and including 40 mm thick compacted coarse sand bed, joints with fine sand — 213.67720 Sq.Mtr (amount ₹1,45,195.7942); measurement basis ~230×11 ft less edge strips.
Item 4: Extra C/O fine sand beyond 5 km — 11.82000 cum (₹6,619.2000).
Item 5: Extra C/O coarse sand beyond 5 km — 9.46030 cum (₹4,067.9290).
Item 6: Extra C/O stone agg. 40 mm beyond 5 km — 23.64000 cum (₹13,002.0000).
Item 7: Extra C/O bajri 11 mm/20 mm beyond 5 km — 1.82700 cum (₹1,023.1200).
Estimate amounts/quantities may differ after vetting (condition 59).

Standards, materials and method constraints

ISI-marked interlocking tiles to IS 15658; cement brands and PWD/MORTH specs apply; manufacturer grade certificate required.

Only ISI marked interlocking tile for interlocking tile work (condition 10).
Paver blocks per IS Code 15658(2006) for non-traffic areas and streets width less than 3.05 m (also not for footpaths) — as in CSR item description.
Manufacturer certificate that interlocking paver blocks supplied by him and grade per IS 15658 (condition 51).
Cement: JP, Ambuja or ACC; tested steel as per ISI if used (condition 12); steel from Tata, SAIL, Jindal or ISO-approved else deduction (condition 56).
Execute as per estimate, form MW4, Punjab PWD specifications/MORTH specifications and agreements (condition 14); DNIT and MW4 part of agreement (condition 16).
Paver block laying per E-in-C Local Govt Punjab letter No. E.I.C/13/389-403 dated 3-04-2013 (condition 31).
ACC slips / CSR amendments issued from time to time applicable (condition 74).
Extra items beyond NIT paid on overall less/above on CSR items; NS item rates as approved by Engineer-in-Charge (condition 57).

Completion timeline and site obligations

Complete within 3 months; contractor bears traffic safety, informatory board, and one-year repair of damage.

Time limit 3 Months (NIT table).
Traffic arrangements, diversion, barricading, flagmen, warning lamps at own cost; responsible for damages/accidents; nothing extra payable (conditions 35, 47, 50, 58).
Compulsory informatory board on site with work name, estimated cost, specifications, time limit, contractor and field engineer names and contact numbers (condition 52).
Damage within one year of completion repaired at contractor cost; responsibility for quality/quantity faults for life span per Punjab Municipal account manual (condition 54).
Successful bidder 100% responsible for quality and quantity (condition 45).
Work order after necessary Govt approvals / higher authority approval (conditions 32, 73); if complaint of unauthorized colony, after CTP(LG) Chandigarh advice (condition 64).

Required documents & submission

The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.

Submission mode and portal

Online e-tender only on eproc.punjab.gov.in with Class-3 digital signature; no physical bid-cover structure is prescribed.

Register on eproc.punjab.gov.in, obtain user ID and password; Class-3 digital signature mandatory.
Access, fill and submit completed tender document into Electronic Tender on the website itself; attach scanned copies of required papers.
Purchase tender documents online from eproc.punjab.gov.in.
Electronic forms opened at Municipal Council Sanaur office on the notified date/time.
No requirement is stated to submit physical originals of bid documents by a separate deadline.
Estimate/tender-related documents can be seen in office / online on any working day (condition 53).

Signing / attestation rules

Non-blacklist affidavit must be self-attested and, per condition 72, attested after tender publish date; BOQ must not be modified.

Condition 40: self-attested non-blacklist affidavit.
Condition 72: affidavit for non blacklist after date of tender publish — attested.
BOQ template must not be modified/replaced; only bidder name and values; else liable to rejection.

Corrigendum analysis

Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.

No corrigendum issued in the document set

The downloaded tender folder contains only the NIT, multi-work estimate PDF and BOQ; no corrigendum/addendum file is present.

Condition 39 states any corrigendum on estimate amount, design or specifications will be issued only through the online portal — bidders should still monitor eproc.punjab.gov.in.
Values that finally apply are those in the original NIT/estimate/BOQ as analysed in other answers (subject to the internal contradictions noted separately).

Contradictions

Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.

Estimated cost: NIT 5.58 lakh vs estimate/BOQ ~₹2.58 lakh

For the same work name, NIT Est. Cost 5.58 with EMD ₹11,160 conflicts with abstract Work Total Cost ₹2,57,821.3769 and BOQ estimated rate ₹2,58,000.

NIT Sr. No. 5: Est. Cost 5.58 and Earnest Money 11160 (2% of ₹5,58,000).
Tendernotice_1.pdf abstract for the identical work title: Work Total Cost ₹2,57,821.3769.
BOQ_354475.xls: Estimated Rate / total ₹2,58,000.
Other NIT works generally match their estimate totals in lakh terms (e.g. work 1: 2.02 vs ₹2,02,423; work 2: 5.73 vs ₹5,73,407), so this work’s NIT figure is an outlier.
Impact: EMD amount, whether GST registration is forced by the >₹5 lakh rule, percentage base, and 25%-below additional BG base are all ambiguous until clarified.
Action: seek portal clarification/corrigendum before bid; do not assume either figure without written confirmation.

Percentage quotes: NIT ‘below or at par’ vs BOQ Excess(+)

NIT invites tenders only below or at par the DNIT amount, but the BOQ template exposes an Excess(+) addition/deduction mode.

NIT preamble: percentage rate basis (below or at par the DNIT amount).
BOQ sheet includes Addition/Deduction with Excess(+) and estimated total 258000.
Action: treat NIT commercial rule as restricting above-DNIT quotes unless a corrigendum says otherwise; confirm on portal before uploading above-par rates.

Pre-bid queries

Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.

Confirm controlling estimated cost and EMD

Ask MC Sanaur to confirm whether DNIT/EMD is based on ₹5.58 lakh (NIT) or ~₹2.58 lakh (estimate/BOQ) and to issue a corrigendum aligning all three.

Material to bid/no-bid, EMD cash lock, and percentage pricing base.
Cite NIT table Sr.5 vs estimate Work No. LG/MC SNUR/26-27/OriginalWork/0025 vs BOQ estimated rate 258000.

Are above-DNIT (excess) percentage quotes acceptable?

Seek written confirmation whether quotes above DNIT are forbidden per NIT preamble despite BOQ Excess(+) option.

Affects pricing strategy and risk of summary rejection.

Is the 120 km Service Center clause applicable to this civil work?

Clarify whether condition 62 (full-fledged Service Center in own name within 120 km of MC Office Sanaur for after-sales service) is a pass/fail eligibility condition for interlocking-tile works or residual text from supply tenders.

If enforced literally, many pure civil contractors may be ineligible.

GST registration threshold for this package

Confirm if GST registration is mandatory for this work given the >₹5 lakh rule versus the ~₹2.58 lakh DNIT.

Condition 27 ties GST registration to works more than 5 Lac.

Work-order timing after Government approval

Ask expected timeline and bidder remedies if work order is delayed or withheld after bid validity under conditions 32/73.

Work order only after Govt/higher authority approval; affects mobilisation planning and bid validity risk.

Risks

Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.

Value / EMD inconsistency risk

Bidding against mismatched NIT vs BOQ values can cause wrong EMD, failed portal validation, or later disputes on contract sum.

See contradictions: 5.58 lakh vs ~2.58 lakh.

Payment cash-flow and retention

Heavy retention and multi-gate payment clearance create cash-flow risk on a short 3-month job.

10% security from each bill.
Running bills treated as advances; excess recoverable from final bill.
Pay only after successful site samples; final pay after technical/financial approval and audit.
QC testing cost (including outside labs) on contractor.

Low-bid and unbalanced-bid penalties

Unbalanced tenders can be rejected; >25% saving can trigger extra 5% BG after rate analysis.

Additional BG at 5% of estimate amount valid till security refund if saving >25% (condition 49).
Only below/at par quoting allowed per NIT — limited pricing flexibility.

Defect liability and long-tail quality liability

One-year repair obligation plus quality responsibility for the work’s life span under municipal manual, with recovery from agency.

Defects accountable up to one year from completion irrespective of security release.
Damage within one year repaired at contractor cost; further recovery if technical/state agency finds faults during life span.

One-sided cancellation and award discretion

Authority may reject any tender, relax eligibility, split award, cancel work on dispute without assigning reason, and prioritise works by fund availability.

Condition 5: change/waive terms, reject all/lowest, relax eligibility, split tender — no claim against corporation.
Condition 65: President/Executive Officer may cancel work without assigning reason if dispute arises during execution.
Condition 26: allotment as per priority fixed by EO/President considering fund availability.
Conditions 32/73: work order only after Govt/higher authority approval — award/start uncertainty within 90-day validity.

Execution, safety and quantity risks

Contractor bears traffic management, accident/Workmen’s Compensation, possible quantity changes after vetting, and L&C society preference.

No priced liquidated-damages % per day is printed; default consequences appear via cancellation/forfeiture/recoveries instead.
Estimate amount and quantity may differ after vetting (condition 59).
Traffic barricading/diversion/security at contractor cost; liable for damages and accidents (conditions 35, 58).
Workmen’s Compensation and labour accident liability solely on contractor; no employment relation with MCS (conditions 4, 29, 30).
Preference to co-operative L&C societies (condition 34).
Arbitration before ADC(UD) Patiala requires 10% deposit-at-call of claimed amount — barrier to claims (condition 17).

Contacts

The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.

Inviting authority

Municipal Council Sanaur, District Patiala (Department of Local Government context on estimate pages).

NIT header: MUNICIPAL COUNCIL SANAUR DISTT.PATIALA.
Estimate header: DEPARTMENT OF LOCAL GOVERNMENT (LG), Government of Punjab.
Tender ID on notice: EPROC.MC SANAUR/2026-27/08.
No postal street address, phone number or email ID is printed in the NIT/estimate/BOQ.

Bid opening / office location

Electronic tenders are opened in the office of Municipal Council Sanaur; estimates may be inspected in office on working days.

Physical bid submission address is not applicable — submission is online on eproc.punjab.gov.in.
Condition 53: copy of estimate/documents related to tender can be seen in Office / online on any working day.

Named signatory and arbitrator

NIT is digitally signed by Lakhbir Singh; arbitration is by ADC (UD) Patiala.

Digital signature block: LAKHBIR SINGH, Date 2026.08.25 09:36:54 IST, Location Punjab-PB — designation/contact not printed.
Dispute arbitrator: ADC(UD) Patiala; decision final and binding (condition 17).
Executive Officer / President referenced for allotment priority, FOC adjustment and cancellation powers — no personal contact details given.