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Generated 14 Jul 2026, 4:53 am

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Key Switch Simulation for WAG-9 & WAP-7 Locos

Key Switch Simulation (POS No 179) for WAG-9 & WAP-7 (3 Phase) Locos as per CLW's Spec. No. CLW/ES/3/0079, Alt. A or latest.

North East Frontier Railway · Assam, West Bengal20260234

Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.

Published

6 Jul 2026

Closes

27 Jul 2026

Key dates

All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.

Publication date

Tender published on 06/07/2026 at 13:41.

Publishing Date / Time shown in NIT header as 06/07/2026 13:41.

Pre-bid / clarification

No pre-bid conference is required; pre-bid conference date/time is Not Applicable.

NIT header records Pre-Bid Conference Required as No and Pre-Bid Conference Date Time as Not Applicable.
No separate written clarification deadline is stated in the tender documents.

Bid submission deadline

Online bid closing date/time is 27/07/2026 14:30 Hrs.

Bidders may submit original/revised bids only up to closing date and time.
Manual offers are not allowed and any manual offer received shall be ignored.
No corrigendum extending this deadline is present in the tender pack.

Bid opening

Electronic opening is normally on the closing date after the stipulated opening time; no separate bid-opening date is printed in the NIT.

ITT states the tender shall normally be opened on the stipulated closing date after the stipulated opening time.
If the closing date falls on a holiday, opening is on the next working day; opening may also be delayed for unavoidable reasons, but no revision after closing is allowed.
Single Packet bidding system applies.

Bid validity

Offer validity is 90 days after the closing date of tender.

NIT header shows Validity of Offer (Days) 90.
Any offer with lesser validity is commercially unresponsive and will be summarily rejected.

Delivery completion period

Completion of delivery for all items is within 90 days.

Delivery Period table states Completion : Within 90 Days for all items.

Financials

Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.

Tender value / estimated cost

No tender value or estimated cost/rate is disclosed in the tender documents.

NIT item table has an Estimated Rate column but no rate/value is printed for PL 29700127.
EMD is shown as INR 0.00 in the NIT header; the general EMD slab schedule is still printed in commercial compliance.

Tender document fee

Tender document cost is INR 0.00.

No tender fee is payable as per NIT header.

EMD / bid security

NIT header shows Earnest Money (INR) 0.00; general EMD schedule and exemptions still apply for non-exempt bidders.

General schedule in NIT: (a) tenders valued up to Rs.25 Lakh - NIL; (b) above Rs.25 Lakh and up to Rs.50 Crores - 2% of estimated value, rounded off to nearest higher Rs.10, subject to maximum of Rs.20 Lakh; (c) above Rs.50 Crores - Rs.50 Lakh.
Offers without EMD are to be summarily rejected subject to listed exemptions (MSEs for tendered item, other Railway/Govt departments, Indian Ordnance Factories, specified Railway PSUs, Railway trade-group registered vendors, and vendors on approved list of RDSO/PUs/CORE with valid status on tender closing).
EMD is to be submitted only through the IREPS payment gateway; no other mode is acceptable except in Global Tenders.
Exempt vendors must choose the exemption category on IREPS and sign a Bid Securing Declaration on the portal.
No interest is payable on EMD.

Security Deposit / performance security

Successful firms must furnish Security Deposit @ 5% of the value of contract, unless exempted; deposit within 21 days of acceptance communication.

NIT requires agreement to furnish SD @ 5% of contract value, failing which offer will be summarily rejected except for exempted tenderers.
SD exemptions include: other Railway/Govt departments; Indian Ordnance Factories; specified Railway PSUs; Railway trade-group registered vendors up to monetary limit of registration; approved vendors of RDSO/PUs/CORE with valid status on tender closing; and medicine/medical consumable registered vendors for those items.
ITT/RB circular slab for stores SD: above Rs.25 lakh and up to Rs.50 cr @5% of contract value subject to max Rs.50 lakh; above Rs.50 cr Rs.1 cr (rounded to nearest higher Rs.10). NIT also states SD @5%.
Acceptable SD forms include Deposit receipts, Pay orders, Demand Drafts, bank Guarantee Bonds of Nationalized/Scheduled Commercial Banks, IRFC/KRCL Bonds, Government Securities and post office saving bank deposits; BG in Annexure-1 format.
Pay order/DD to be in favour of PFA, Northeast Frontier Railway, Maligaon, Guwahati-781011.
SD validity: minimum 60 days beyond completion of all contractual obligations.
Wherever SD is exempted and supplier fails to supply, purchaser may levy damages equal to the applicable SD amount / 10% of order value as General Damages.

Payment terms

Payment options are 100% after consignee receipt/acceptance, or 95% against inspection certificate and proof of despatch/delivery with 5% after receipt and acceptance.

Payment Term 1: 100% payment against receipt and acceptance of material by the consignee after inspection and acceptance at destination.
Payment Term 2: 95% against inspection certificate and proof of dispatch/delivery to consignee and balance 5% after receipt and acceptance of the goods.
NFR has switched completely to 100% online payment; no option for manual payments will be accepted.
Statutory Variation Clause applies to taxes/duties on contract items within original/last unconditionally extended delivery period, only for variations after bid submission if tax rate considered in quote is indicated.

Warranty financial exposure

Item warranty is 30 months after the date of delivery.

Item details fix Warranty Period: 30 Months after the date of delivery.
NIT commercial compliance also refers to IRS standard warranty of 30 months from supply or 24 months from commissioning, whichever earlier, unless contrary conditions are in drawing/specification; item-specific warranty in description prevails per ITT.

Eligibility

Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.

CLW approved-source preference

Railway reserves right to procure entire or bulk quantity from CLW approved sources for CLW Item ID 2100413.

Procure From Approved Sources is Yes; Approving Agency is CLW.
Firm status is reckoned on tender opening date, not thereafter, unless downgrading/removal/suspension/banning occurs.
UVAM Item ref. Item Id :- 2100413 - Key Switch Simulation in SB-1.

Authorized agents / OEM authorization

Authorized agents/dealers/distributors may quote only with valid tender-specific OEM authorization; OEM remains responsible for quality, warranty and inspection at manufacturer's premises.

Authorization must be on OEM letterhead as per Annexure-5 and must carry name, designation, mobile, landline and email/fax of the competent authority.
Either the authorized agent/dealer/distributor or the OEM may bid, but not both for the same item; one OEM cannot authorize more than one agent for the same tender item.
If an agent bids for one OEM, it cannot bid for another OEM for the same item in the same tender.
For authorized agents, past performance considered for bulk order is that of the principal, not a different principal previously represented by the agent.

Non-approved / developmental credentials

Unapproved/untried firms seeking developmental consideration must submit capacity credentials; failure may make the offer liable to be ignored.

Credentials include Machinery & Plant, Testing facilities, QAP, Technical Manpower, and supply performance against earlier orders for same/similar items.
ITT also requires evidence of manufacturing status, financial stability (bank/FI report), plant capacity and quality control system for non-registered/non-approved tenderers.
Performance statement (Annexure-3) and Equipment & Quality Control statement (Annexure-4) are the prescribed formats for such credentials.

Minimum quantity offer for ordering eligibility

Unless part-quantity bidding is permitted in NIT, offers below 50% of tendered quantity are unresponsive for regular ordering and below 10% for developmental ordering.

Firms must quote not less than 50% of tendered quantity for regular ordering eligibility and not less than 10% for developmental ordering eligibility.
NIT does not state that part quantity bidding is permitted.

Make in India / local content

Bidders must declare local content; for bids valuing more than Rs.5 lakh, OEM letterhead self-declaration (Annexure-MII) is mandatory or the offer is summarily rejected.

Enter local content percentage on IREPS (0 for fully imported, 100 for fully indigenous).
Self declaration must mention location of local value addition and preferably follow ANNEXURE-MII.
For procurement value in excess of Rs.10 Crore, Class-I/Class-II local suppliers must provide statutory/cost auditor or practicing CA/CMA certificate of local content percentage.
Tender is governed by PPP-MII revised rules circulated by Railway Board letters dated 20.08.2024 and 03.07.2023.

MSE benefits and UDYAM proof

MSE purchase preference/EMD exemption requires latest UDYAM registration certificate uploaded against the MSE clause itself.

Documents attached elsewhere will not be considered for purchase preference.
UDYAM must indicate MSE status in last three financial years or latest MSE status.
MSEs quoting within L-1+15% can be ordered up to 25% of net procurable quantity by matching L-1, with 4% SC/ST-owned and 3% women-owned sub-targets within that 25%.
No traders are eligible for MSE benefits.

Debarment / blacklisting and land-border restrictions

Bidder must not be blacklisted/debarred by Railways or any other Ministry/Department of Govt. of India on bid submission date, and must comply with land-border procurement restrictions.

Certificate covers individual capacity and as HUF/member of partnership firm/LLP/JV/Society/Trust.
False/forged certificates can lead to EMD forfeiture, summary rejection, contract termination, SD forfeiture and banning up to two years.
Land-border model certificate is required; if not given, contents are deemed read and accepted unless disagreement is recorded as Techno Commercial Deviation.

GST compliance

Bidders must be GST compliant and quote tax structure/rates as per GST law; GSTIN/HSN and GST jurisdictional assessing officer details are required.

No bills for payment will be accepted without GSTIN details as applicable under tender GST conditions.
Tenderer must indicate GST Jurisdictional Assessing Officers (Designation, Address & email id) in the bid.

Scope of work

What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.

Item being procured

Supply of Key Switch Simulation (POS No 179) for WAG-9 & WAP-7 (3 Phase) Locos as per CLW Spec. No. CLW/ES/3/0079, Alt. A or latest.

PL Code / Group: 29700127.
Item type: Goods; Stock item; GST applicable (Y).
Currency: INR.
Open - Indigenous goods tender; evaluation Itemwise/Consigneewise; ranking Lowest to Highest.

Quantity and delivery locations

Total 8 Numbers split equally between two consignees: 4 Nos to NGC DEPOT, NFR (Assam) and 4 Nos to SGUJ DIESEL DEPOT, NFR (West Bengal).

F.O.R. is Destination.
Delivery of material is required directly to the consignee.
Delivery at single point is not acceptable; if a tenderer offers only one consignee against multi-consignee requirement, offer is valid only for that consignee's quantity and there is no offer for remaining consignees.

Delivery timeline and inspection

Completion within 90 days; inspection agency is CONSIGNEE.

Delivery Period offer should be within proposed delivery period.
Manufacturer's Test Certificate & Guarantee Certificate are must at time of inspection and along with supplies.
Offer must conform to tendered description, drawing and specification attached with bid document.
Special condition for inspection Annexure II (TPI charge/revalidation rules) is attached to the tender pack even though NIT inspection agency is CONSIGNEE.

Warranty and governing standards

Warranty is 30 months after date of delivery; contract is governed by latest IRS Conditions, NFR e-tender instructions and special tender conditions.

Contract governed by latest IRS conditions of contract (with correction slips), Instructions to Tenderers for Electronic Tenders, and special conditions uploaded on IREPS / attached with tender.
In case of contradiction among IRS, ITT and NIT, NIT prevails; between NIT and Purchase Order, PO prevails.

Required documents & submission

The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.

Submission portal and mode

Bids must be submitted online only on IREPS (www.ireps.gov.in); manual offers are ignored.

Bidding to be Done on IREPS; Single Packet system.
Vendors log in with Login ID, Password and Digital Signature and fill pre-designed templates: Payment Details, Eligibility, T&C, deviations, checklist, tech specs, performance, Attach Documents and Financial Offer.
Templates marked with asterisk require digital signatures for submission.
Revised commercial offers may be submitted any time before closing; the latest supersedes earlier offers.
System does not permit late offers after designated closing date/time.

Digital signature requirement

Participation requires Class-III Digital Signature Certificate with Company name from a CCA-licensed Certifying Authority, plus IREPS vendor registration.

Electronic offers are digitally signed and auto-encrypted before transmission.
Digital certificate identity details auto-attach with the offer for verification of the authorized signatory.

Signing / attestation rules

Online bid is digitally signed; certificates and formats must be on prescribed letterheads where specified, and BG must be notarised.

Bidder certificates include declaration that tender documents were downloaded from www.ireps.gov.in without alteration.
Bank Guarantee for SD must be on non-judicial stamp paper, notarially attested, fully typed in Annexure-1 format.
No physical original bid submission route is provided; this is a pure e-tender.

Corrigendum analysis

Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.

No corrigendum issued

The tender document pack contains no corrigendum/addendum; original NIT values continue to apply.

Attached documents are standard ITT, IRS conditions, inspection annexure, authorization format, MII format and Railway Board circulars only.
Finally applicable key values remain: publish 06/07/2026 13:41; close 27/07/2026 14:30; validity 90 days; EMD shown 0.00; tender fee 0.00; delivery within 90 days; SD @5% (unless exempt).

Contradictions

Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.

EMD amount in NIT header vs general EMD schedule

NIT header prints Earnest Money (INR) 0.00, while commercial compliance still prints the general EMD percentage schedule and summary rejection for offers without EMD.

Practical reading: this tender's required EMD amount is shown as nil in the header (consistent with the 'upto Rs.25 Lakh - NIL' slab if estimated value is within that band), but non-exempt bidders must still follow the printed schedule if the tender is valued above Rs.25 Lakh.
Bidders should verify the live IREPS payment page amount before submission rather than assuming a conflict creates optionality.
NIT conditions prevail over ITT/IRS where they conflict (ITT 1.3).

Warranty wording: item description vs standard IRS/NIT commercial clause

Item description fixes warranty as 30 months after delivery, while commercial compliance also cites IRS standard of 30 months from supply or 24 months from commissioning, whichever earlier.

ITT 22.0 says if description/specification warranty differs from IRS standard, the description/specification period prevails.
Therefore the finally applicable warranty for this item is 30 months after the date of delivery.

Inspection agency CONSIGNEE vs attached TPI Annexure II

NIT names Inspection Agency as CONSIGNEE, yet Special condition for inspection Annexure II (third-party inspection charges/revalidation rules) is attached to the tender.

No NIT clause switches this specific tender to TPI; header and item details both say CONSIGNEE.
Annexure II appears to be a general attached condition set for TPI scenarios; bidders should treat consignee inspection as controlling unless a later corrigendum or PO changes the inspection agency.
Under ITT hierarchy, NIT prevails over general attached conditions where inconsistent.

Pre-bid queries

Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.

Confirm CLW approval status needed for bulk quantity

Ask whether non-CLW-approved manufacturers can be considered only for developmental quantity, and what maximum share is available outside CLW approved sources.

NIT reserves right to procure entire or bulk quantity from CLW approved sources (Item ID 2100413), but does not quantify residual developmental share for this specific tender.
ITT general rules allow developmental orders up to 20% NPQ (or other splits), but tender-specific confirmation affects bid/no-bid for non-approved firms.

Disclose estimated tender value for EMD/SD computation

Request the estimated tender/contract value used for EMD and SD, because no estimated rate/value is printed while EMD header is 0.00 and SD is 5%.

Without estimated value, non-exempt bidders cannot independently verify whether EMD is truly nil or 2% of value.
SD ceiling slabs also depend on contract value bands.

Whether Annexure II TPI conditions apply despite consignee inspection

Seek written confirmation that inspection remains consignee-only and that TPI call/charge/revalidation rules in Annexure II will not be enforced on this PO.

Material because TPI rejection/call-cancellation can create recoverable charges and delivery-period risk.

Availability of CLW Spec CLW/ES/3/0079 Alt. A drawings/details

Ask purchaser to confirm that the complete CLW specification/drawing set referenced in the description is fully available on IREPS attachments or provide missing pages/drawings.

Offer must be as per tendered description, drawing and specification; incomplete technical pack is a bid-compliance risk.

Risks

Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.

Liquidated damages on delayed delivery

LD is 1/2% of price of delayed stores per week or part week, capped at 10% of contract value.

Applies where delivery is accepted after expiry of fixed/extended delivery period, with Denial Clause as per IRS conditions.
Delivery period itself is tight at 90 days for both consignees.

General Damages / SD-equivalent recovery on default

Risk Purchase is not applicable; instead purchaser may levy General Damages up to 10% of order/cancelled value, and if SD was exempted, damages equal to applicable SD amount.

Recoveries can be taken from outstanding bills of the firm or sister concern.
Adverse performance may be recorded with approving authority and considered in future tenders.

Approved-source and multi-consignee award risk

Bulk award preference to CLW-approved sources and multi-consignee evaluation can leave non-approved or single-consignee offers with little or no order.

Evaluation is Itemwise/Consigneewise.
Single-point delivery offers are cut down to only the offered consignee quantity.

Summary rejection for missing commercial documents

Missing MII self-declaration (if bid > Rs.5 lakh), missing tender-specific OEM authorization (for agents), short validity, PVC offers, or missing EMD (if applicable) lead to summary rejection.

Deviations uploaded outside designated fields are ignored but contract may still bind the bidder.
Cartel-suspected offers are liable to be ignored.

Warranty and rejection exposure

30-month post-delivery warranty survives inspection and payment; rejected railway-peculiar materials may be defaced and warranty replacements/recoveries enforced.

False declarations under MII/debarment certificates can trigger banning up to two years and forfeiture of EMD/SD.
SD must be submitted within 21 days of acceptance communication with no extension under ITT 12.5 (though RB circular allows limited condonation by competent authority).

Payment cash-flow risk

Even under 95%/5% option, balance payment waits for consignee receipt and acceptance; consignee inspection at destination can delay final acceptance.

NIT also offers 100% only after destination inspection and acceptance.
No estimated value is disclosed, so working-capital planning for SD and production is uncertain.

Contacts

The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.

Inviting / purchasing authority

PCMM, Northeast Frontier Railway, Maligaon, Guwahati-781011, acting for and on behalf of the President of India.

Organisation on tender: STORES/N F RLY.
Tendering Section: 20.
Portal for bidding and correspondence workflow: IREPS (www.ireps.gov.in).
No named dealing officer, phone number or email ID of the tendering section is printed in the NIT.

Address for SD instruments / despatch copies

Security money by pay order/DD is in favour of PFA, Northeast Frontier Railway, Maligaon, Guwahati-781011; despatch advice copies also go to PCMM at the same location.

No physical bid submission address is provided because manual offers are not allowed.
Authorization proforma is likewise addressed to PCMM, Northeast Frontier Railway, Maligaon, Guwahati-781011.

Consignee locations

Delivery destinations are NGC DEPOT, NFR (Assam) and SGUJ DIESEL DEPOT, NFR (West Bengal).

4 Numbers each consignee.
No consignee officer phone/email is printed in the tender documents.