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Rate contract for chemical, Lab reagents and glassware
Govt Medical College Seoni · Seoni, Madhya Pradesh2026_DME_520331_5
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
31 Jul 2026
7 Sept 2026
₹50,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender document sale/start date is 31/07/2026; online submission starts 31/07/2026 04:00 PM.
Pre-bid meeting date in the tender NIT is 03/08/2026.
Last date of online tender submission is 21/08/2026 (no clock time printed in TENDER.pdf NIT).
Technical Bid Opening Date is 24/08/2026; opening place is Dean, Government Medical College, Seoni.
Bid validity is 180 calendar days from the date of opening of the Technical Bid.
Rate Contract is valid for One (01) Year from Agreement date, extendable by One (01) Year on same terms with mutual written consent and satisfactory performance.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated amount is Rs. 15 lakh as printed in the e-tender invitation notice.
Tender document / form fee is Rs. 1000 + GST.
EMD is Rs. 50,000, payable online only via the e-procurement portal; upload the online receipt.
Successful bidder must furnish Performance Security of 3% of total contract value as Bank Guarantee from a Scheduled Commercial Bank.
Rates must be F.O.R. destination and inclusive of GST, duties, packing, forwarding, transport, loading and unloading.
100% payment after receipt in good condition, inspection/acceptance, and complete invoice; no advance; no interest on delayed payments except as mandated by law.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Open to manufacturers, authorized distributors, dealers and suppliers registered in India for at least 5 years as of bid submission date in lab chemicals/reagents/consumables/glassware or related products.
Average Annual Turnover not less than Rs. 30 Lakhs during the preceding three financial years.
Continuous business experience supplying similar lab consumable items to Government Medical Colleges/Hospitals/Research Institutions for last three financial years.
Valid GST and PAN mandatory; Drug Licence if supplying regulated items; quality certificates (CE/BIS/US-FDA/CDSCO/ISO 13485/IVD) as per product category.
Original Manufacturer Authorization Letter addressed to Dean & CEO, GMC Seoni required wherever applicable based on make of products.
Firm must not be bankrupt, blacklisted or debarred; undertaking on ₹500 Non-Judicial E-Stamp Paper, bid-specific, in English or Hindi, dated after tender publication.
Notary-attested affidavit on ₹100 stamp paper that firm has not supplied at lower rates to any Govt/Private organization in past 1 year.
EMD of ₹50,000 (or valid MP MSE/Startup exemption proof) is a pass/fail eligibility condition.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Rate Contract for supply of Laboratory Chemicals, Reagents, Consumables, Glassware and Miscellaneous Laboratory Items for various laboratories of Government Medical College, Seoni.
Standing Offer rate contract: no guaranteed minimum quantity; POs issued as-required; purchaser may split quantities and vary ordered quantity ±25% at same rates.
Supply within 45 calendar days of each PO; emergency supply within 48 hours; F.O.R. destination stated as District Hospital, Seoni.
Minimum residual shelf life 75% of total shelf life or 18 months, whichever is higher; goods must conform to Annexure-I specs and pass inspection.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids only online on https://mptenders.gov.in; no physical/manual/postal/courier/offline bids accepted.
Valid Class-II or Class-III DSC registered on the e-Procurement Portal is required before bid submission.
Submission is unconditional acceptance of all tender terms; conditional/deviation bids are summarily rejected.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender package contains no corrigendum or addendum files; no ordered corrigenda are present.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Tendernotice_1.pdf uses an earlier schedule (publish 13.7.26, pre-bid 15.7.26, bid end 3.8.26) while TENDER.pdf NIT uses 31/07/2026 start, pre-bid 03/08/2026, bid end 21/08/2026, technical opening 24/08/2026.
Clause 5.1 sets RC for 1 year extendable by 1 year; Tendernotice_1.pdf prints Period of Work as "24 Months 12 month".
Clause 5.1 requires F.O.R. Destination at District Hospital, Seoni, while the tender is for GMC Seoni laboratories.
Checklist S.No. 11 calls Annexure-2 a Technical Specifications Sheet/Compliance Checklist, but printed Annexure-2 is the mandatory documents checklist.
Clause 3.1 cites Madhya Pradesh Bhandar Kray Niyam, 2012 for MSE/Startup EMD exemption, while Clause 1.1 governs the tender under Madhya Pradesh Bhandar Kray Evam Seva Upajan Niyam, 2022.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Which schedule governs — Tendernotice_1.pdf (bid end 3.8.26) or TENDER.pdf NIT (bid end 21/08/2026, pre-bid 03/08/2026) — and what is pre-bid venue/time for the current date?
How is "3% of the total contract value" computed when there is no guaranteed quantity and BOQ quantities are unit placeholders?
Clarify which Annexure-1/BOQ items are already on MPHSCL rate contract and therefore may never be ordered from this RC.
Confirm actual delivery/consignee address — District Hospital, Seoni vs Government Medical College, Seoni stores/labs.
Is L-1 decided item-wise or on grand total? Can bidders quote selective items only?
Confirm whether 75% residual life or 18 months (whichever higher) applies to short-dated reagents/kits, and the exact payment release timeline after acceptance.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Delay LD at 0.5% of delayed goods value per week (max 10%); risk purchase excess cost recoverable from PSD/dues; rejected goods replacement in 7 days.
Standing offer with nil minimum quantity plus MPHSCL-first purchasing can leave awarded rates with little or no off-take.
If L-1 fails to supply, purchaser may buy from L-2/L-3/L-4 within 15% of L-1 and recover extra cost from L-1 PSD/dues.
Any lower rate to other govt/PSU/medical bodies during currency auto-applies to GMC Seoni; non-disclosure is material breach; Annexure-5 can lead to debarment if lower rates continue undisclosed.
No advance; payment only after inspection/acceptance; no interest on delayed payment except as law mandates; payment days not quantified.
False documents trigger rejection, EMD forfeiture, blacklisting and criminal process; disputes go to Sole Arbitrator appointed by Dean & CEO, Seoni courts only.
75% life or 18 months (higher) plus multi-department catalogue (including kits/instruments in lists) raises expiry, sourcing and compliance risk.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Dean & Chief Executive Officer (CEO), Government Medical College, Seoni, Madhya Pradesh is the Purchaser / Tender Inviting Authority.
Office phone 7692-299699; store/office mobile 9161944647; email [email protected]; website www.gmcseoni.org.