Bid publication date
Bid document dated 13-09-2026 (GeM bid GEM/2026/B/8032153).
- No corrigendum amends this date.
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Urban Development & Housing Department Bihar · Gaya, Bihar9887704
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
13 Sept 2026
23 Sept 2026
₹10 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid document dated 13-09-2026 (GeM bid GEM/2026/B/8032153).
Bid End Date/Time: 23-09-2026 18:00:00.
Bid Opening Date/Time: 24-09-2026 18:00:00.
Bid Offer Validity: 180 Days from Bid End Date.
Delivery period: 180 days for full quantity 15000 at Gaya consignee.
No pre-bid meeting date or bidder clarification submission deadline is stated in the bid documents.
Product warranty 1 year from final acceptance/installation; ATC also provides multi-year O&M with quarterly payment for 5 years and a post-warranty AMC ePBG.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No numeric Estimated Bid Value or tender cost is printed in the available bid pages, though boilerplate refers to an Estimated Bid Value indicated above.
EMD Amount: Rs 10,00,000; Advisory Bank: State Bank of India; in favour of Municipal Commissioner, Gaya Municipal Corporation; also acceptable as surety bond; DD hardcopy required within 5 days if using DD.
ePBG 3.00% for 14 months (Advisory Bank SBI); separate post-warranty EPBG of 5% of total five-year AMC cost also required by ATC.
No tender fee or bid participation fee is charged in this bid; GeM disclaimer treats asking for tender/bid participation fee as impermissible.
Supply payments within 30 days of CRAC and online bill submission (overrides GTC 10-day default); O&M paid quarterly on satisfactory performance per ATC schedule.
Buyer may ±25% quantity at contract placement and +25% during currency at contracted rates; bid price must include all cost components for Supply Installation Testing and Commissioning.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover of the bidder (for 3 years): 500 Lakh(s).
OEM Average Turnover (Last 3 Years): 3000 Lakh(s).
3 Year(s) past experience required for same/similar category products supplied to Central/State Govt / PSU.
Past Performance: 20% of bid quantity of same/similar category products in at least one of the last three Financial years to Central/State Govt / PSU.
BIS required for LED Luminaire conforming to IS 10322 (Part 5/Section 3) (V3) under BIS Scheme-II; system wattage 90 W; efficacy 100/120/140 or higher; IP66.
Authorised distributors must upload OEM authorisation; bidder/OEM must have Bihar authorised service centre, India service setup, toll-free support and escalation matrix.
Mandatory statutory pack includes EPFO, ESIC, PAN+3-year ITR, GST+returns, Electrical Licence, Character Certificate, and manpower affidavits.
Bidder must not be under liquidation/bankruptcy; non-blacklisting affidavit on Rs 1000 stamp before 1st class Executive Magistrate; land-border bidders need Competent Authority registration.
MSE Purchase Preference: No; MII Purchase Preference: No; bid splitting not applied; reverse auction enabled with H1 elimination (with listed exceptions).
No consortium or joint-venture participation rules are stated in the bid documents.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Procurement of 15,000 pieces of 90 W LED road/street luminaires conforming to IS 10322 (Part 5/Section 3) (V3) under BIS Scheme-II (Q2).
Buyer scope is Supply, Installation, Testing and Commissioning, with buyer additional technical specification covering luminaire fixing plus cable, switch/socket, GI bracket and junction box works.
Single consignee at Gaya Municipal Corporation area, Near Kedarnath Market, PIN 823001; quantity 15000; delivery 180 days; consignee/reporting officer Shashi Kant.
Includes pole numbering, third-party inspection at bidder cost, 48-hour fault rectification, Gaya toll-free desk, maintenance teams, and multi-year O&M.
Purchaser may increase or decrease ordered quantity up to 25% at placement and increase up to 25% during contract currency at contracted rates.
Inspection Required (By Empanelled Inspection Authority / Agencies pre-registered with GeM): No — but ATC still mandates bidder-borne TPI during execution.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online two-packet bid on GeM; documents uploaded by sellers are visible to other participating bidders after login.
If EMD is via Account Payee DD, upload scan with bid and deliver hardcopy to Buyer within 5 days of Bid End / Bid Opening; GeM disclaimer allows physical EMD/Integrity Pact within 5 days of bid opening only.
Service-centre declaration must be self-attested on company letterhead; non-blacklisting affidavit on Rs 1000 non-judicial stamp before 1st class Executive Magistrate; manpower affidavits by employer and employee.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender document set contains no corrigendum or addendum; original bid values continue to apply.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
The GeM item is a goods luminaire category, but buyer ATC/additional specification add installation accessories, electrical licence, pole works, multi-year O&M and staffing—while GeM disclaimer says adding extra items via ATC/SoW can make the bid null and void.
Bid Payment Timelines expressly supersede GeM GTC clause 12 and set 30 days from CRAC; GTC default remains 10 days unless STC/ATC specify otherwise—so 30 days prevails for this bid.
ATC says hardcopy DD within 5 days of Bid End date / Bid Opening date; GeM GTC requires hard copy within 5 working days of bid opening.
Product warranty is 1 year and main ePBG duration is 14 months, yet ATC imposes five-year O&M payments and a separate post-warranty EPBG of 5% of total AMC—creating ambiguity on continuous security cover and whether O&M is priced inside the GeM unit rate.
ATC clause 12 requires a 24x7 toll-free desk in Gaya for complaints/maintenance reports of High mast lights, while the bid item is LED street lights—internal inconsistency in buyer text.
Clause 4 refers to Estimated Bid Value indicated above, but no estimated value figure appears in the bid detail pages extracted—only EMD, turnovers and quantity are shown.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask buyer to confirm whether the GeM unit rate must include full SITC accessories (cable, switch, GI bracket, JB), pole numbering, TPI, 5-year O&M and maintenance teams, or only the 90 W luminaire.
Seek clarity on whether O&M % caps are extra payable ceilings above supply price or must be loaded into the bid price, and how the 3%/14-month ePBG interacts with the post-warranty 5% AMC EPBG.
Confirm whether a pure OEM/goods seller without Bihar electrical contracting licence or local Degree/Diploma/ITI staff can qualify via authorised installer subcontract, or if licence/manpower must be on the bidding entity.
Ask correction of ATC clause 12—does the Gaya 24x7 toll-free obligation apply to these street lights only, or is high-mast maintenance also in scope?
Confirm acceptable alternatives if Character Certificate from DM/SP/SSP or ITR FY 2025-26 is pending at bid submission (bid end 23-09-2026).
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
If delivery slips beyond 180 days, GeM LD is 0.5% of contract value of delayed quantity per week (or part), capped at 5% normally and up to 10% for inordinate delay (>25% of completion period).
Failure to rectify LED street light faults within 48 hours attracts Rs 30 per day per light deducted from bills—material on 15,000 fixtures.
Rs 10 lakh EMD plus 3% ePBG for 14 months and later 5% of five-year AMC EPBG creates heavy cash/BG exposure; payments wait until PS verification.
Only about 10 days from 13-09-2026 publication to 23-09-2026 bid end for a heavy ATC document pack; auto-extension depends on receiving fewer than 3 bids.
Many local/statutory documents (Character Certificate, Electrical Licence, EPFO/ESIC, exact GST months, manpower affidavits, Bihar service centre) are strict and can knock out otherwise capable OEMs.
Buyer can vary quantity ±25% at order and +25% during currency at same rates; arbitration and mediation clauses are both No, so disputes follow buyer-selected/GTC residual mechanisms with buyer-location jurisdiction.
After technical qualification, reverse auction with H1 elimination can compress margins; evaluation is total value wise with no MSE/MII purchase preference.
If GeM/buyer later treats installation BOQ + O&M ATC as prohibited add-ons, contract structure could be challenged; conversely if enforced, under-pricing only luminaires is fatal.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Gaya Municipal Corporation Gaya under Urban Development & Housing Department Bihar (Urban Development And Housing Department).
HOD grievance email [email protected]; Buyer email [email protected].
Consignee/Reporting Officer: Shashi Kant; Address: Near Kedarnath Market, Gaya, PIN 823001.
Beneficiary: Municipal Commissioner, Gaya Municipal Corporation Gaya; DD favour Municipal Commissioner Gaya Ji Municipal Corporation payable at Gaya Ji; hardcopy EMD to be delivered to the Buyer.