Publication / bid upload
03/08/2026 at 1100 hrs (IST).
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Appointment of a Consultant for Lighting Installations and Facade Illumination for Simhastha Kumbh Mela 2027
Nashik Trimbakeshwar Kumbh Mela Authority Nashik · Nashik, Maharashtra2026_UDDMH_1323897_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
3 Aug 2026
20 Aug 2026
₹1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
03/08/2026 at 1100 hrs (IST).
Pre-bid conference: 05/08/2026 at 1500 hrs (IST), online; last date for queries: 05/08/2026 at 1800 hrs (IST).
17/08/2026 at 1600 hrs (IST).
Technical bids: 18/08/2026 at 1630 hrs (IST); financial-bid opening will be communicated later.
180 days from the Proposal Due Date; the Authority may request an extension.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No fixed tender value or estimated implementation cost is stated. The bidder quotes a consultancy fee as a percentage of the Authority-approved cost of assigned illumination and allied works; the percentage remains firm, with applicable GST paid additionally.
INR 1,00,000, refundable and payable online on the Maharashtra e-tender portal; MSE/startup exemption is not allowed. The tender does not state a separate EMD validity or claim period.
INR 7,080, non-refundable, including 18% GST, payable online on the Maharashtra e-tender portal.
INR 1,35,000, due within 10 days of LoA (or the amended LoA period), by bank guarantee from a centralised/scheduled bank or RTGS/NEFT. The detailed GCC requires validity through the contract plus 180 days after scheduled completion; extension is at the consultant's cost.
On approval: Stage 1 reaches 40% after DPR technical sanction; Stage 2 reaches 60% after contractor appointment; Stage 3 reaches 80% at 50% implementation; Stage 4 reaches 100% on completion/as-builts. Payment is tied to approved assigned-work cost and due within 30 days of invoice unless the contract says otherwise.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a proprietary firm/company registered for at least 3 years before PDD, a Partnership Act 1932 firm, or an LLP under the LLP Act 2008, and must hold GST registration.
Average annual turnover from consultancy services only must exceed INR 3.00 Cr for 3 financial years preceding PDD out of FY 2025-26, 2024-25, 2023-24 and 2022-23.
Within 7 years before PDD, satisfactorily completed one similar project of INR 8.00 Crore, or two of INR 5.00 Crore each, or three of INR 4.00 Crore each. Project value means implementation cost, not consultancy fee.
Minimum team: Team Lead/Lead Designer/Lighting Designer with 10 years' experience and a master's in design/planning/architecture or equivalent; Project Engineer with 6 years and a bachelor's in civil/electrical/lighting engineering or equivalent. Both require relevant lighting experience and government-organisation experience in India.
Bidder must not be blacklisted by Central Government, any State Government/UT, statutory department or PSU where the bar remains in force on proposal submission date.
Consortiums and subcontracting are both prohibited; each bidder may submit only one proposal.
Only bidders scoring at least 60/100 in technical evaluation proceed to financial opening; QCBS weighting is 80% technical and 20% financial.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Identify locations; survey and assess existing lighting; develop concepts, themes and illumination plans; prepare detailed designs, drawings, specifications, estimates, BOQs and procurement documents; support contractor selection, implementation, commissioning and completion.
Tentative coverage spans approach roads/key junctions, Amrit Marg, rivers/ghats, temples, heritage structures, government/public buildings, flyovers/bridges, prominent public spaces, inner parking toward ghats and Sadhugram in Nashik and Trimbakeshwar.
Contract term is 18 months from LoA, extendable by 12 months. Initial programme: analysis/concept and draft design by T+15 days; final design, BOQ and tender documents by T+30 days; contractor appointment by T+60 days; implementation and as-builts follow the approved Implementation Plan.
Consultant must conduct at least one site visit weekly during construction, issue visit reports, support execution/commissioning, and submit completion reports plus two sets of as-built drawings for services, installations and plantation.
Design and implementation must meet applicable electrical/structural safety, mounting, glare control, public safety, earthing/lightning protection, cable management, fire safety and maintenance-access requirements; otherwise national/international or accepted professional standards apply.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online at www.mahatenders.gov.in by server time, with separate electronic technical and financial proposals. Technical proposal must contain no financial information; the financial percentage must be entered only in the Excel BOQ.
Use English (or attach English translations); follow prescribed formats. Additional PDFs must be duly stamped and signed. Portal registration is required; withdrawal/resubmission expressly uses the bidder's DSC, but no DSC class is specified.
The RFP specifies online submission and does not identify any bid document that must also be delivered physically or a deadline/address for originals.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Data Sheet says the INR 1,35,000 BG remains valid 30 days after successful completion, while detailed GCC Clause 6.1.12(iv) requires 180 days after scheduled completion. The detailed performance-security clause is more specific, so bid on 180-day post-completion validity, but obtain written confirmation.
The payment-milestone note permits 2.5% of the amount payable per 7 days once delay exceeds 7 days; GCC liquidated damages instead use 2.5% per 15 days once delay exceeds 15 days. The RFP does not say whether both apply. GCC Clause 6.1.10 is the dedicated LD clause, but the milestone penalty remains an unresolved additional exposure.
Clause 3.4 and the financial format say the percentage excludes GST and GST is paid additionally; Clause 6.2.13.2 says payment is inclusive of taxes. The scope-specific pricing clause and financial form are more specific, so quote excluding GST, but seek confirmation that GST is reimbursed extra.
Compliance Table item 8 demands similar-work consultancy-fee experience of 1 project/INR 12 lakh, 2/INR 7.5 lakh or 3/INR 6 lakh, while evaluation criterion C awards marks at INR 10 lakh and INR 5 lakh and Clause 4.1 contains no consultancy-fee eligibility threshold. No clear precedence exists; bidder should satisfy the stricter compliance-table threshold or obtain an addendum.
The BOQ identifies this lighting consultancy but also contains unrelated rows for a Third-Party Quality Control agency and water-valve/chamber works. The RFP/Form 7 clearly defines the intended financial item as the lighting consultancy percentage, which should prevail; however, bidders are forbidden to modify the BOQ, so portal clarification/replacement is essential.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Will NTKMA replace the BOQ that contains unrelated Third-Party Quality Control and water/chamber line items, and identify the exact cell in which the consultancy-fee percentage must be entered without modifying the protected template?
Is consultancy-fee experience a pass/fail condition? If yes, which thresholds apply: INR 12/7.5/6 lakh in Compliance Table item 8, or INR 10/5 lakh in evaluation criterion C, and how should multiple-project alternatives be evidenced?
Confirm performance-security post-completion validity (30 or 180 days) and whether the 7-day milestone penalty and 15-day GCC LD are cumulative; also specify any cap on the additional penalty under Clause 6.1.11.
Provide the indicative implementation budget, number/extent of approved sites, allocation mechanism and confirm that the quoted percentage excludes GST and applies only to works actually assigned and approved. These directly determine fee revenue against a fixed 18-month staffing obligation.
State review/approval periods, deemed-approval mechanism and the Implementation Plan dates for Stages 3-4; clarify how T+15/T+30/T+60 obligations adjust if site approvals, data, statutory inputs or contractor procurement are delayed by NTKMA.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Concept/draft is due in 15 days, final design/BOQ/tender documents in 30 days and contractor appointment support in 60 days, while payment depends on Authority approval and DPR technical sanction. No review turnaround or deemed approval is stated.
Dedicated LD is 2.5% of the deliverable amount per 15 days, with aggregate LD capped at 10% of contract value; staff misconduct/intoxication attracts INR 5,000 per case. Clause 6.1.11 then permits an unspecified penalty over and above LD, plus termination and security forfeiture for failure to restore quality.
NTKMA may invoke the INR 1,35,000 security in whole or part without written notice for breach/LD; partial appropriation must be replenished within 30 days, failing which termination may follow.
Fee is a percentage of only assigned, approved implementation cost; Phase 2 covers only approved locations, while the consultant bears staff, sub-consultant and out-of-pocket costs and must maintain the team for the full duration. No minimum assignment value is guaranteed.
The Authority may expand/modify the indicative scope and alter quantities/locations; defects flagged in monitoring must be remedied within 24 hours or directed time, potentially triggering penalties.
Client may terminate for convenience in its sole discretion on 60 days' notice; consultant indemnifies broad losses from its acts/omissions and IPR claims. Liability cap does not apply to fraud, negligent accidents, defective-equipment replacement or IPR indemnity.
Consultant is expected to insure works/materials, equipment/property, employee/third-party injury/death and regulatory penalties; NTKMA disclaims responsibility for onsite accident insurance.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Nashik-Trimbakeshwar Kumbh Mela Authority; tender issued by the Kumbh Mela Commissioner.
Old Zilha Parishad Bhawan (also printed as Old Zila Parishad Bhawan), Trimbak Naka, Nashik, Maharashtra 422001. Email: [email protected]. Telephone: 0253-2319006 and 0253-2977375.