Lighting Pole Post Hardware Tubular Street Light Poles

Publication / bid document date

Bid document dated 17-08-2026 (GeM Bid No. GEM/2026/B/7926476).

• No separate publication schedule beyond the bid document date is printed.

Bid submission deadline

Bid End Date/Time is 27-08-2026 17:00:00.

• Auto-extension: bid end may auto-extend by 3 days, up to 3 times, unless at least 3 bids are received (minimum bids to disable auto-extension = 3).
• No pre-bid meeting or separate clarification-submission deadline is stated in the bid documents.

Bid opening

Bid Opening Date/Time is 27-08-2026 17:30:00.

• Time allowed for technical clarifications during technical evaluation is 2 Days.

Bid offer validity

Bid Offer Validity is 100 days from the bid end date.

Delivery / completion timeline

Consignee table states delivery in 100 days; ATC separately requires supply within 30 days of award (see contradictions).

• Consignee/Reporting Officer table: Quantity 21, Delivery Days 100.
• ATC: 'The supply of the items stated in the BID must be finished within 30 days of the contract being awarded.'

Estimated bid value

Estimated Bid Value is INR 3,85,000.

• Estimated Bid Value is declared for guidance on EMD amount and eligibility (turnover, past performance, experience) and has no bearing on the price to be quoted.

EMD / bid security

EMD Detail states Required = No; ATC still mandates a Bid Securing Declaration, and buyer-added terms also mention optional DD EMD mechanics.

• EMD Detail: Required - No.
• Buyer Added Bid Specific Terms - Forms of EMD and PBG: bidders can also submit EMD with Account Payee Demand Draft in favour of 'TDO PLA UMARGAM' payable at '11550'; upload scanned DD with bid and deliver hardcopy to Buyer within 5 days of Bid End date / Bid Opening date.
• ATC Form 2 Bid Securing Declaration: breach can lead to automatic suspension from bidding in the Procuring Organisation for 2 years from bid opening (withdraw/amend bid within validity; fail to produce originals / Performance Security; fail to sign contract).
• ePBG Detail: Required - No.
• GeM GTC: no Bid Security for bids with estimated value less than ₹5 lakh (this bid is ₹3.85 lakh).

Performance security

ePBG is not required in the bid detail section (Required = No).

• No percentage or amount of performance security / ePBG is fixed in the bid details.
• ATC Bid Securing Declaration still refers to producing 'required Performance Security' after acceptance notification.

Tender document / participation fee

No tender fee or bid participation fee is prescribed in the bid details.

• GeM disclaimer treats asking for any Tender fee / Bid Participation fee via ATC as a voiding condition.

Payment terms

Payment within 15 days of CRAC and online bill submission; ATC bars advance/partial payment before inspection and acceptance.

• Bid Payment Timelines: payments to Seller within 15 days of issue of CRAC and on-line submission of bills (supersedes 10 days in GeM GTC clause 12).
• ATC: no advance or partial payment on receipt of documents through banks; payment only after verification, inspection and acceptance of all items at the designated location.
• ATC GST: reimbursement as per actuals or applicable rates (whichever lower), subject to maximum of quoted GST %; bidder to check applicable GST before quoting.

Purchase preference financial impact

MII and MSE purchase preference both enabled with L1+20% band and up to 50% of bid quantity.

• MII Purchase Preference: Yes; preference up to price within L1+20%; maximum 50% of bid quantity for MII preference.
• MSE Purchase Preference: Yes; preference up to price within L1+20%; maximum 50% of bid quantity for MSE OEM preference.
• Evaluation Method: Total value wise evaluation; Bid to RA enabled among first 50% lowest-priced technically qualified bidders.

Bidder turnover

Minimum average annual turnover of the bidder for 3 years is 1 Lakh(s).

• Average over last three years ending 31st March of the previous financial year.
• Evidence: certified audited balance sheets or CA/Cost Accountant turnover certificate.
• If constitution/incorporation is less than 3 years old, average of completed financial years after constitution is taken.
• Turnover eligibility criteria: to be verified by the buyer at technical evaluation.
• MSE relaxation for Years of Experience and Turnover: No.
• Startup relaxation for Years Of Experience: Yes | Complete (experience only).

OEM turnover

OEM average turnover (last 3 years) is 1 Lakh(s).

• Same CA/balance-sheet evidence rules as bidder turnover; if OEM is less than 3 years old, average of completed years after constitution applies.

Experience / past performance

2 years past experience for same/similar category, plus past performance of 10% of bid quantity in any one of the last three financial years.

• Experience: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organisation/PSU for the stated number of financial years before bid opening.
• Support with copies of relevant contracts and delivery acceptance certificates like CRAC for some quantity during each of those financial years.
• Past Performance 10%: same/similar category products for 10% of bid quantity in at least one of the last three FYs before bid opening to Central/State Govt/PSU; cumulative order quantity contracts for that FY required.
• Startup: complete relaxation from Experience Criteria if DPIIT-registered Startup, subject to quality/technical specs; supporting exemption documents must be uploaded.
• MSE: no relaxation from experience/turnover filters.

Make in India / local content

Only Class-I and Class-II local suppliers may bid; Class-1 needs min 50% local content and Class-2 min 20%.

• Non-Local suppliers as per MII order dated 04.06.2020 are not eligible to participate; however eligible MSEs will be allowed to participate.
• To avail MII purchase preference, upload OEM certificate of local content percentage and locations of local value addition.

Financial standing, blacklisting and debarment

Bidder must not be bankrupt/under liquidation and must not be blacklisted/debarred; several GeM default/suspension bars apply.

• Financial standing: not under liquidation, court receivership or similar proceedings; not bankrupt; upload undertaking.
• Non-blacklisted certificate on Rs.100 non-judicial stamp paper covering Central Govt, PSU, State Govt or any other government office.
• Affidavit Form 3 also affirms firm not blacklisted/barred/banned by DEPARTMENT.
• Offers summarily ignored for: suspended firms on GeM; bidders with live non-delivery incident of similar products/service by this office; bidders who defaulted on GeM contract of similar product/service leading to cancellation in last one year.
• Corrupt/fraudulent/collusive/coercive practices can lead to rejection and debar/blacklist.

Land-border registration

Any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26).

• False declaration / non-compliance is ground for immediate termination and further legal action.

Consortium / JV

No consortium or joint-venture eligibility rules are stated in the bid or ATC.

Item being procured

Supply of 21 Tubular Street Light Poles under GeM category Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3).

• Buyer office: Taluka Panchayat Umbergaon, Panchayats And Rural Housing Department Gujarat.
• Bid splitting not applied.
• Inspection Required (By Empanelled Inspection Authority / Agencies pre-registered with GeM): No.

Technical specifications

As per GeM category specification with fixed allowed values for coating, length and IS designation.

• Coating on tubular steel poles: Galvanised min. Mass of Zinc coating 360 Gms. sq. Mtr.
• Length of Tubular steel poles: 7 Metre.
• Designation of Tubular steel poles as per table 2 of IS 2713/80 Part-2 with amdt No 1: 410SP-5.
• Class-1 / Class-2 local content thresholds: minimum 50% and 20% respectively.

Delivery location and quantity

All 21 poles are to be delivered to Taluka Panchayat Office Umbergaon (PIN 396170).

• Consignee/Reporting Officer: Paghdal Keyurkumar Dineshbhai.
• Address printed: 396170, TALUKA PANCHAYAT OFFICE UMBERGAON.
• Delivery Days in consignee table: 100 (ATC states 30 days from award — see contradictions).

Scope inclusions / exclusions and warranty

ATC contains conflicting scope statements (supply-only vs SITC) and requires 1-year warranty with India service support.

• ATC statement 1: Scope of supply (Bid price to include all cost components): Only supply of Goods/Service.
• ATC statement 2: Scope of supply (Bid price to include all cost components): Supply Installation Testing and Commissioning of Goods.
• Warranty: 1 years from final acceptance or after completion of installation, commissioning & testing (if included); OEM/bidder warranty certificates at delivery; seller guarantees rectification during guarantee period.
• After-sales support details (service centre address, phones, engineers, toll-free, escalation matrix) to be provided with bid; full service/maintenance/repair responsibility during warranty and defined life cycle with successful OEM/bidder.
• Option clause: purchaser may increase/decrease ordered quantity up to 25% of bid quantity at placement and up to 25% of contracted quantity during currency at contracted rates.

Submission mode and portal

Online two-packet bid on GeM; seller documents listed in bid details must be uploaded with the bid.

• Type of Bid: Two Packet Bid.
• Documents uploaded by bidders are visible to all participated bidders (Yes), including clarification/representation documents after login.
• Bidder's offer is liable to rejection if certificates/documents sought in Bid, ATC and any corrigendum are not uploaded.
• No additional documents after bid opening; evaluate only original offer.
• Buyer-added EMD DD clause (if used): scanned DD with bid + hardcopy to Buyer within 5 days of Bid End / Bid Opening.
• Digital signature class is not separately prescribed beyond GeM portal bidding process.

Signing / attestation rules

Several ATC formats require company letter-head signature/seal; Affidavit and Non-Blacklisted Certificate need Rs.100 stamp paper and notary attestation.

• Compliance sheet and Warranty certificate must be on OEM/BIDDER letterhead with company seal & sign.
• Form 1 and Form 2 on company letter-head; Form 3 on Rs.100 non-judicial stamp paper duly attested by Notary Public.
• Buyer Integrity Pact: upload scanned copy of signed integrity pact as per buyer policy (GeM format referenced).

No corrigendum / addendum found

The tender document set contains no corrigendum or addendum; original bid, ATC and GeM GTC values apply as published.

• Documents present: bid_9766408.pdf, ATC.docx, gtc.pdf only.
• Finally applying key values remain those in the original bid/ATC (subject to internal contradictions noted separately): Bid end 27-08-2026 17:00:00; opening 27-08-2026 17:30:00; validity 100 days; estimated value INR 3,85,000; quantity 21; EMD/ePBG Required = No in bid details.

Delivery period: 100 days vs 30 days

Consignee table requires 100 delivery days, while ATC requires finish of supply within 30 days of award.

• Bid consignee table: Delivery Days = 100 for quantity 21.
• ATC: supply must be finished within 30 days of contract award.
• GeM GTC treats contractual delivery period as essence of contract; bidder should seek written clarification which period will be written into the GeM contract.
• Practical impact: 30-day ATC timeline is far tighter and drives LD/risk pricing.

Scope of supply: Only supply vs SITC

ATC states both 'Only supply of Goods/Service' and 'Supply Installation Testing and Commissioning of Goods'.

• Both appear as standalone ATC scope statements.
• Warranty clause refers to installation, commissioning & testing 'if included in the scope of supply', which does not resolve which scope applies.
• Price, logistics and site work risk differ materially between pure supply and SITC.

EMD required: No vs DD EMD instructions and Bid Securing Declaration

Bid EMD Detail says Required = No, but buyer-added terms give DD EMD submission mechanics and ATC mandates Bid Securing Declaration.

• EMD Detail / ePBG Detail both Required = No.
• Buyer Added Terms clause 2 still says bidders can also submit EMD by Account Payee DD and hardcopy within 5 days.
• ATC mandatory Form 2 is a Bid Securing Declaration with 2-year suspension consequences.
• GeM GTC also says no Bid Security for estimated value less than ₹5 lakh.
• Bidder should assume Bid Securing Declaration is required per ATC mandatory list, treat cash EMD as not required per bid detail/GTC, and clarify the orphan DD clause before bidding.

Performance security references despite ePBG Required = No

Bid ePBG is not required, yet ATC Bid Securing Declaration refers to producing required Performance Security after acceptance.

• No ePBG percentage is set in bid details.
• Form 2 still treats failure to produce required Performance Security as a suspension trigger.
• Clarify whether any off-portal PBG will be demanded at award.

Confirm governing delivery period

Ask buyer to confirm whether contractual delivery is 100 days (consignee table) or 30 days from award (ATC).

• Material to capacity planning, freight and LD exposure.
• Request the period that will be written into the GeM contract / CRAC timeline.

Confirm scope: supply-only or SITC

Ask which ATC scope statement applies and whether installation, foundation, erection, testing and commissioning at Umbergaon are included.

• If SITC is required, seek site conditions, civil foundation responsibility, free-issue materials, and inspection/acceptance criteria.
• If supply-only, seek unloading point and whether any assembly is expected at consignee site.

Confirm EMD / bid security instrument actually required

Ask whether any monetary EMD/DD is required despite EMD Required = No, and confirm that Form 2 Bid Securing Declaration alone is sufficient.

• Also clarify the incomplete 'payable at 11550' DD instruction and whether hardcopy DD is expected.
• Confirm whether any Performance Security/PBG will be taken at award despite ePBG Required = No.

Clarify MSE/Startup relaxations vs ATC qualification bar

Confirm Startup complete experience relaxation still applies, given MSE experience/turnover relaxation is No and ATC says non-meeting qualification criteria bids are non-responsive.

• Also confirm whether MSE traders/resellers are barred only from preference or from participation benefits generally.

Liquidated damages for delay

GeM GTC LD is 0.5% of contract value of delayed quantity per week (or part), capped at 5% normally and 10% for inordinate delay.

• Inordinate delay: more than 25% of completion period.
• Combined with uncertain 30-day vs 100-day delivery clock, LD risk is high if ATC 30 days is enforced.
• Delivery period is essence of contract under GTC clause 14.

Bid securing declaration suspension risk

Breach of bid obligations can trigger automatic 2-year suspension from bidding in the Procuring Organisation.

• Triggers include withdraw/amend/impair bid within validity; failure to produce originals or required Performance Security; failure/refusal to sign contract.

Quantity variation option clause

Buyer may vary quantity by up to ±25% at award and increase up to 25% during currency at same rates.

• Additional delivery time formula is provided, subject to minimum 30 days (or original DP if original DP < 30 days).
• Bidders must price with possible +25% quantity absorption.

Payment only after acceptance; no advance

No advance/partial payment; payment after verification, inspection and acceptance, then within 15 days of CRAC.

• Working-capital risk for manufacture and transport of 21 poles before payment.
• False/incorrect documents can lead to disqualification/termination and forfeiture of EMD/all dues per Affidavit.

One-sided process rights and counter-offer bar

Department may accept part/full bid or cancel anytime before award without liability; counter-conditions may cause rejection.

• Extra documents stating bidder’s own terms are to be summarily ignored.
• No arbitration or mediation clause in bid details (both No).
• Buyer documents are shown to all participating bidders, including clarification submissions.

Lowest-price affidavit and warranty/service burden

Lowest-rate affidavit creates refund exposure if later price discrimination is found; 1-year warranty with full service responsibility remains with OEM/bidder.

• Seller must support service network in India and near consignee destination.
• Malicious-code breach can be treated as procurement-contract breach for physical damage/IPR/loss of information.

Inviting / buyer organisation

Taluka Panchayat Umbergaon under Panchayats And Rural Housing Department, Gujarat.

• Ministry/State Name: Gujarat.
• Organisation Name: N/a.
• Office Name: Taluka Panchayat Umbergaon.

Grievance / buyer email contacts

HOD grievance email [email protected]; Buyer email [email protected].

• No phone numbers are printed in the bid contact fields.
• Seller representations against additional clauses can be raised via Representation window in Seller dashboard on GeM; buyer must reply before opening bids.

Consignee / reporting officer and delivery address

Consignee Paghdal Keyurkumar Dineshbhai at Taluka Panchayat Office Umbergaon, PIN 396170.

• This is the goods delivery/reporting address for all 21 poles.
• Hardcopy EMD DD (if any) is to be delivered to the Buyer within 5 days of Bid End/Opening; no separate physical tender-box address beyond Buyer/consignee office identifiers is printed.