Local Chemist Empanelment Service Generic Medicines

Bid publication date

Bid document dated 28-07-2026 (GEM/2026/B/7840433).

• No corrigendum amends this date.

Bid end / submission deadline

Bid End Date/Time is 18-08-2026 12:00:00.

• Auto-extension may apply once by 5 days if fewer than the minimum number of bids (minimum bids to disable auto-extension: 1; Number of Auto Extension count: 1).
• No pre-bid / clarification meeting deadline is stated in the tender documents.

Bid opening

Bid Opening Date/Time is 18-08-2026 12:30:00.

• Type of Bid: Two Packet Bid.
• Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Bid offer validity

Bid Offer Validity is 180 days from the bid end date.

• Per GeM GTC, bid validity can be further extended with mutual consent between Buyer and Seller.

Contract period

Contract Period is 1 Year(s).

• Buyer option clause allows increase or decrease of contract quantity or duration up to 25% at issue of contract; after issue, only increase up to 25%.
• ePBG duration required is 14 months.

Estimated bid / procurement value

Estimated Bid Value is INR 14,90,00,000 (inclusive of all taxes); Standard Drug List totals the same; consignee line also shows INR 2,00,00,000 without discount.

• Estimated Bid Value in INR (Inclusive of all taxes): 149000000.
• Offer/Standard Drug List Excel and attached drug list total 149000000.
• Service line / consignee 'Estimated Total Procurement Value without discount (INR)' is shown as 20000000 — see contradictions.
• Estimated Bid Value is stated to be only for guidance on EMD and eligibility (turnover/past experience), not for quoted price reasonableness.

EMD / bid security

EMD is INR 15,00,000 in favour of Principal, Moti Lal Nehru Medical College, Prayagraj; Advisory Bank SBI; acceptable forms include FDR, online RTGS/internet banking, and surety bond (plus GeM GTC forms).

• EMD Amount: 1500000; Advisory Bank: State Bank of India.
• Beneficiary: Principal, Moti Lal Nehru Medical College, Prayagraj, Directorate of Medical Education and Training (Ajay Kuamr Verma).
• Buyer ATC also allows EMD as FDR made out/pledged in name of A/C Principal/DDO, Moti Lal Nehru Medical College, Prayagraj; scan with bid and hardcopy to Buyer within 5 days of Bid End date/Bid Opening date.
• Online RTGS/internet banking allowed to Account No. 00034467121579, IFSC SBIN0003040, State Bank of India, Moti Lal Nehru Medical College, Prayagraj branch; indicate bid number and bidding entity; upload payment proof with bid.
• Bid also states EMD shall also be accepted as a surety bond.
• GeM GTC defines Bid Security forms as Insurance Surety Bond, Account Payee Demand Draft, Fixed Deposit Receipt, Banker’s Cheque or Bank Guarantee (including e-Bank Guarantee), or online payment; validity should be 45 days beyond bid validity; no interest.
• EMD exemption: bidder must upload valid supporting documents per GeM GTC; under MSE category only manufacturers for goods and Service Providers for Services; traders excluded.
• Per GTC, scanned EMD in online bid and hard copy to Buyer within 5 working days of bid opening, else bid may be rejected.

Performance security (ePBG)

ePBG is 3.00% for 14 months; Advisory Bank State Bank of India; submit within 15 days of award per GeM GTC.

• ePBG Percentage(%): 3.00; Duration of ePBG required (Months): 14.
• EMD & Performance security should be in favour of Beneficiary wherever applicable.
• GeM GTC: Performance Security valid for 2 months beyond completion of all contractual obligations; Buyer selected percentage up to 5% (GFR 3%–5%); submit within 15 days of award on GeM; payments due only after receipt and verification; no interest.
• GTC forms: Insurance Surety Bonds, Account Payee Demand Draft, Fixed Deposit Receipt from a Commercial bank, Bank Guarantee (including e-Bank Guarantee), or online payment.

Tender / bid document fee

No tender fee / bid participation fee is prescribed; GeM disclaimer treats asking for tender/bid participation fee as making the bid null & void.

Pricing model and evaluation

Service is evaluated total-value-wise on Discount on MRP (%); Total Cost = Estimated Total Procurement Value without discount minus discount component.

• Evaluation Method: Total value wise evaluation.
• Financial Document Indicating Price Breakup Required: Yes.
• Excel upload required: Offer Price for Standard Drug List - 1785176691.xlsx (columns include Offer Price and %Discount).
• Service Formula: Total Cost = (Estimated Total Procurement Value without discount (INR) - (Estimated Total Procurement Value without discount (INR) * Discount on MRP (in Percentage)/100)).
• Bid to RA enabled: No.
• Nil charges/consideration bids are non-responsive under GeM GTC.

Payment terms

Payment within 45 days of SDAC and online bill submission on GeM; bank transfer only; deductions applied at SDAC.

• Bid Payment Timelines: Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (supersedes 10 days in GeM GTC clause 12).
• ATC: invoice online on GeM with relevant documents; payment after SDAC by consignee; all deductions during SDAC generation; bank transfer only — no cash/cheque.
• Statutory variations increasing contract cost debited to Buyer’s account.

Minimum average annual turnover

Minimum average annual turnover of the bidder for 3 years is 500 Lakh(s); verified by buyer at technical evaluation.

• Average of last three years ending 31st March of previous financial year.
• Upload certified Audited Balance Sheets or CA/Cost Accountant certificate of turnover.
• If bidder is less than 3 years old, average of completed financial years after constitution is taken.
• MSE Relaxation for Years of Experience and Turnover: No.
• Startup Relaxation for Years of Experience and Turnover: No.

Past experience / similar services

3 years’ past experience of similar services to Central/State Govt/PSU is required, plus completed-similar-services value tests against estimated cost.

• Years of Past Experience Required for same/similar service: 3 Year(s); Past Experience of Similar Services required: Yes.
• Experience ending month of March prior to bid opening; copies of relevant contracts/orders for each Financial year to be uploaded.
• Over last three years (current FY and last three FYs ending March prior to bid opening): (1) three similar completed services ≥ 40% of estimated cost; or (2) two ≥ 50%; or (3) one ≥ 80%.
• Experience must be with any Central / State Govt Organization / PSU.

Licences, registrations and quality credentials

Valid drug licence, Shop & Establishment (or exempted alternative), entity registration, and Non-conviction Certificate (≤6 months before bid publish) are required; all mandatory licences valid through contract.

• Valid Shop & Establishment Registration under applicable state law; if exempted: self-declaration/undertaking plus Trade License or local authority registration / proof of business premises.
• Registered under Shops and Establishment Act / Indian Partnership Act 1932 / Companies Act 1956.
• Valid licence issued by State Drug Controller Authority for running chemist shop/establishment; remain valid till end of contract.
• Drug & Cosmetic Act 1940 (as amended) and rules always applicable.
• Non-conviction Certificate from State Drug Controller, dated not more than 6 months prior to date of publishing of Bid.
• GeM registration is on self-declaration of valid Drug License; Buyer will validate licences/certifications.
• MII Compliance: Yes.
• MSE Purchase Preference: No.

Local office / location constraint

Service Provider must have an office in the state of the Consignee (Uttar Pradesh) with documentary evidence; supply distance category is 0–15 km.

• Item Category: Local Chemist Empanelment Service - Generic Medicines; 0-15 km(s).
• Consignee location: Swaroop Rani Nehru Hospital, Prayagraj.

Financial standing, debarment and land-border rules

Bidder must not be under liquidation/receivership/bankruptcy; GeM debarment and land-border registration conditions apply.

• Upload undertaking that bidder is not under liquidation, court receivership or similar proceedings, and is not bankrupt.
• GeM GTC: by participating, seller undertakes it is not “Debarred from Bidding” on grounds in Rule 151 of GFR 2017.
• Land border (GeM GTC clause 26): any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration / non-compliance grounds for immediate termination and legal action.
• No consortium/JV rules are stated in the tender documents.

Service being procured

Local Chemist Empanelment Service for day-to-day/emergency supply of generic medicines, dressings and surgical consumables at agreed Discount on MRP (%) against hospital indents.

• Buyer: Principal, Moti Lal Nehru Medical College, Prayagraj / Swaroop Rani Nehru Hospital.
• Service from Buyer’s premises or any other premises designated by Buyer.
• Medicine Type: Generic Medicines.
• Contract/Agreement governed by GTC, service STC/SLA and bid ATC; ATC > STC > GTC on conflict.

Standard drug list quantities and location

50-item Standard Drug List for S.R.N. Hospital, Prayagraj, with listed quantities and unit prices totaling INR 14,90,00,000; consignee Bhim Sen Singh.

• Excel 'Offer Price for Standard Drug List' is required for bid pricing inputs (Offer Price / %Discount columns).
• Illustrative high-value items include IVIG (qty 300), Duolin respules (1,00,000), Cefoperazone+Sulbactam 1.5g (1,30,000), Meropenem 1g (80,000), etc.
• Consignee/Reporting Officer: Bhim Sen Singh; Address: 211002, SWAROOP RANI NEHRU HOSPITAL, PRAYAGRAJ.
• Contract duration 1 year; option ±25% quantity/duration as in financials/key dates.

Supply, packing and quality standards

Maintain sufficient stock; supply in manufacturer packing with batch/manufacturer/expiry; shelf life not more than half elapsed; cold chain where required; Drug & Cosmetic Act applies.

• Indicate Batch number, Name of manufacturer and Expiry date on indents at time of supply.
• Life Period: shelf life of drugs/items supplied should not have passed more than half of shelf life from date of manufacturing at time of supply.
• Packing per legal metrology/legal compliances; original manufacturer packing; recommended temperature range; cold chain to be maintained in transit for total quantity demanded on any particular day.
• Supplies must be standard quality; expired/sub-standard/spurious supply entitles Buyer to appropriate legal actions.
• No subletting, transfer or assignment without written permission of Buyer.
• Products (part of service delivery) must not be obsolete and must have at least 1 year residual market life.

Delivery timelines and risk purchase

Delivery date/time is essence of contract as specified by Buyer; delay/refusal allows alternative procurement at empanelled chemist’s risk and cost.

• No fixed hour-based SLA (e.g. X hours for emergency) is printed; delivery must be 'as specified by Buyer' / in stipulated time against indents.
• If hospital procures elsewhere due to non-immediate supply, extra expenditure recovered from subsequent bill(s)/performance security deposit.

Submission mode and portal

Online two-packet bid on GeM; documents uploaded by bidders are visible to other participants; financial price-breakup document required.

• Bid Number GEM/2026/B/7840433 on GeM marketplace; governed by GeM GTC, bid conditions and service SLA.
• Type of Bid: Two Packet Bid; Bid to RA enabled: No.
• Documents uploaded by bidders shown to all participating bidders (including clarification/representation documents after login).
• Excel upload required for Offer Price for Standard Drug List.
• Financial Document Indicating Price Breakup Required: Yes.
• No physical submission is mandated as a pre-qualification gate except EMD hardcopy where instrument is FDR/as per GTC.
• Arbitration Clause: No; Mediation Clause: No.

Signing, upload completeness and EMD hardcopy

Missing certificates/documents sought in Bid/ATC/Corrigendum can cause rejection; FDR EMD hardcopy to Buyer within 5 days of bid end/opening; GTC requires EMD hard copy within 5 working days of bid opening.

• Buyer Added Certificates clause: offer liable to rejection if certificates/documents sought in Bid document, ATC and Corrigendum are not uploaded.
• For FDR EMD: upload scan with bid and deliver hardcopy to Buyer within 5 days of Bid End date/Bid Opening date.
• For online EMD: upload scanned proof of transfer with bid.
• GeM GTC: scanned Bid Security in online bid + hard copy to Buyer within 5 working days of bid opening.

Estimated procurement value 2 Cr vs 14.9 Cr

Bid Estimated Bid Value and Standard Drug List total INR 14,90,00,000, but the service/consignee estimated total procurement value without discount is shown as INR 2,00,00,000.

• Estimated Bid Value (inclusive of all taxes): 149000000 — used for guidance on EMD and eligibility.
• Drug list / Excel total: 149000000.
• Item category line shows Local Chemist Empanelment Service - Generic Medicines; 0-15 Km(s) ( 20000000 ).
• Consignee table Estimated Total Procurement Value without discount (INR): 20000000.
• EMD is fixed at 1500000 (~1% of 14.9 Cr, not of 2 Cr). Turnover floor is 500 Lakh as stated (not recomputed from either figure in the text).
• Past-experience 40%/50%/80% thresholds depend on 'estimated cost' — unclear which figure applies until buyer clarifies.
• Service Formula prices against 'Estimated Total Procurement Value without discount' — which figure feeds the formula is unclear.
• No corrigendum resolves this; seek buyer clarification before pricing/experience calculation.

EMD hardcopy timeline wording

Buyer ATC says FDR hardcopy within 5 days of Bid End date/Bid Opening date; GeM GTC says Bid Security hard copy within 5 working days of bid opening.

• Safer compliance: deliver physical EMD to Buyer within 5 calendar days of bid end/opening and no later than 5 working days of bid opening.
• On conflict between GTC and service SLA/ATC, bid states ATC/SLA override GTC for service conditions; still meet the stricter practical deadline.

Scope-of-work attachment is a drug list, not narrative SOW

Bid labels 1785176703.pdf as 'Scope of Work', but that file is only the Standard Drug List; narrative scope/SLA is in 1785176815.pdf (labelled Payment/Delivery Terms).

• Bidders should read ATC/SLA (1785176815.pdf) as the operative scope, obligations, LD and payment terms, and the drug list as quantities/pricing baseline.

Which estimated value governs experience thresholds and service formula?

Ask buyer to confirm whether estimated cost / Estimated Total Procurement Value without discount is INR 2,00,00,000 or INR 14,90,00,000 for past-experience 40/50/80% tests, ePBG base and Discount-on-MRP evaluation.

• Material to bid/no-bid and to pricing because experience qualification amounts and evaluated Total Cost both depend on the base value.

What OEM Authorization is required for a local chemist service?

Bid mandates 'OEM Authorization Certificate' among seller documents, but ATC/SLA for chemist empanelment does not define which OEM(s) or format — seek written clarification to avoid technical rejection.

• Also ask buyer to map Additional Doc 1–4 to specific ATC certificates so the upload checklist is complete.

Exact delivery SLA for day-to-day vs emergency indents

ATC makes delivery time essence of contract 'as specified by Buyer' and levies 0.5% per delayed/non-supply incident, but no hour/day schedule is printed — request the binding delivery timetable before pricing risk.

• Also clarify whether brand substitution is ever allowed and the approval workflow, given 0.5% deduction for substitution without prior approval.

How is the Offer Price Excel evaluated against single Discount-on-MRP formula?

Confirm whether bidders quote one overall Discount on MRP % on GeM, line-wise offer prices/% in the Excel, or both, and which figure is used for L1.

• Financial Document Indicating Price Breakup is also required — ask for the expected breakup format if different from the Excel.

Liquidated damages and termination at 10% LD

Each non-supply, delayed supply, partial delivery or unapproved brand substitution attracts 0.5% of billed amount; overall LD/deductions capped at 10% of contract value, and reaching 10% allows Buyer termination.

• LD may be set off against any sums payable to Service Provider.
• Breach of material terms: 30 days’ written notice termination path; unremedied breach within 14 days after notice; immediate termination rights for child-safety/criminal issues.

Risk purchase and recovery from bills/PBG

On delay/refusal or inability to supply immediately, hospital may buy from open market/other chemist and recover excess cost from bills and/or performance security.

• Expired, sub-standard or spurious supply also exposes Service Provider to legal action.

Operational tightness: stock, shelf-life, cold chain, 0–15 km, no subletting

Must keep sufficient stock, supply only with >50% residual shelf life, maintain cold chain in transit, operate within 0–15 km category, and cannot sublet without written permission.

• Office must be in UP; non-compliance risks technical rejection or service failure deductions.
• Buyer may vary quantity/duration up to 25%.

Cash-flow and security lock-up

INR 15 lakh EMD plus 3% ePBG for 14 months; payment only 45 days after SDAC/online invoice; payments due only after PBG verification under GTC.

• No interest on EMD/PBG.
• Arbitration and Mediation clauses are both 'No' in the bid details — dispute forum is not buyer-arbitration under this bid field.

High technical-rejection exposure on documents

Missing any sought certificate/document can reject the offer; OEM Authorization and Additional Docs 1–4 are listed without printed formats; Non-conviction Certificate must be ≤6 months old from 28-07-2026.

• Uploaded documents are visible to other bidders.
• No MSE/Startup relaxation on experience/turnover.

Inviting / buyer organisation

Medical Education Department, Uttar Pradesh — Directorate of Medical Education and Training; office Prayagraj; Buyer is Principal, Moti Lal Nehru Medical College / SRN Hospital, Prayagraj.

• Ministry/State Name: Uttar Pradesh.
• Department Name: Medical Education Department Uttar Pradesh.
• Organisation Name: Directorate Of Medical Education And Training.
• Office Name: Prayagraj.
• SLA parties: Principal, Moti Lal Nehru Medical College, Prayagraj (Buyer) for Local Chemist Empanelment Service at Swaroop Rani Nehru Hospital.

Named contacts and emails

HOD grievance email [email protected]; Buyer email [email protected]; EMD beneficiary Principal (Ajay Kuamr Verma); Consignee Bhim Sen Singh, SRN Hospital, Prayagraj 211002.

• Contact details of HOD Grievance redressal Email id: [email protected].
• Buyer Email id: [email protected].
• EMD/PBG Beneficiary: Principal, Moti Lal Nehru Medical College, Prayagraj, Directorate of Medical Education and Training (Ajay Kuamr Verma) — spelling as printed.
• Consignee/Reporting Officer: Bhim Sen Singh; Address: 211002, SWAROOP RANI NEHRU HOSPITAL, PRAYAGRAJ.
• Physical EMD hardcopy (FDR/as applicable) is to be delivered to the Buyer (Principal/DDO, Moti Lal Nehru Medical College, Prayagraj) within the stated 5-day window; no separate postal address beyond the college/hospital identifiers is printed.