RFP issue date
The RFP is dated 01.09.2026. The document does not print a separate portal-publication timestamp.
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Design,Development,Testing and Supply of Main Controller Unit(MCU) for Mobile Launcher System (MLS)
Department of Defence Research and Development · Ranga Reddy, Telangana2026_DoDR_850418_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
7 Sept 2026
29 Sept 2026
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
The RFP is dated 01.09.2026. The document does not print a separate portal-publication timestamp.
No pre-bid conference will be held. Written clarification requests must reach the Buyer at least 07 days before bid opening—by 22.09.2026 at 1030 Hrs, based on the stated opening time.
29.09.2026 at 1000 Hrs.
29.09.2026 at 1030 Hrs at C&MM-II, Project MRSAM (IAF), RCI, Hyderabad.
180 days from the last date of bid submission under the dedicated validity clause. Part VI instead says 180 days from bid opening; the conflict is separately flagged.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
No tender value/estimated cost or tender-fee amount is printed. Tender fee is mentioned only as a possibly applicable instrument/original to accompany the bid.
The RFP marks indigenous EMD as ‘Required’ but gives no amount, form or validity; both Bid Securing Declaration alternatives are marked ‘Not Applicable’, while Part VI lists a Bid Security Declaration as mandatory. Clarification is essential before bidding.
Subject to CNC decision, the successful indigenous seller must furnish a PSB by DD/BG for 3–5% of contract value inclusive of taxes and duties, valid 60 days beyond delivery; a separate warranty bond up to 3–5% may also be required and must remain valid 60 days beyond all warranty obligations.
No advance and no part supply/pro-rata payment. Submit bills within 30 days of completion/supply; 100% is payable within 30 days after receipt and acceptance in good condition or receipt of the bill, whichever is later, after receipt of warranty/Bank Guarantee.
Quote in Indian Rupees. Price evaluation is on FOR-destination basic prices excluding statutory levies/taxes/duties on the final product; GST is as applicable/actual and transportation, packing/forwarding and transit insurance are inclusive.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only Indian bidders/vendors/firms are invited; foreign bidders are not eligible under this RFP.
Part IV Vendor Qualification Criteria is expressly ‘Not Applicable’; the RFP sets no minimum turnover, net worth, prior-order value, past-performance threshold, or consortium/JV qualification rule.
The techno-commercial bid must include valid company-registration certificate or partnership deed (as applicable), PAN and the previous three years' Income-tax/GSTIN/partnership-firm affidavit documents. GeM registration is mandatory and the GeM Registration ID must be stated in the bid.
For this non-GTE procurement, only Class-I and Class-II local suppliers are eligible. Class-I means at least 50% local content and Class-II at least 20%; bidders must state local-content percentage and value-addition locations with self-certification, upgraded to auditor certification where procurement value exceeds Rs.10 Crore.
Every bidder must declare its MSE status in the technical bid. An MSE claiming preference must submit a valid MSME certificate relevant to the stores/services being procured.
Bids from debarred/blacklisted firms will not be evaluated. The bidder must declare that it has never been banned/debarred in government business and that no CBI/ED/other government-agency enquiry is pending.
Participation by an industry partner from a country sharing a land border with India is governed by Rule 144(xi) of GFR 2017 and subsequent Department of Expenditure orders.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Design, develop, integrate, software-develop/validate, functionally test and deliver 02 Main Controller Units for the Mobile Launcher System: 01 qualification-test (QT) unit and 01 acceptance-test (AT) unit. Price lines also include one QT charge and one NRE charge.
The MCU must use VPX/VME architecture, Linux OS latest version, 28V/4A DC input, weight not more than 24 kg, dimensions 353×421×348 mm (H×W×D) ±10, IP64, and match the existing MLS form, fit, functionality and replaceability. Minimum interfaces are 30 DI, 6 DO, 8 RS-422, 7 SSI, 1 RS-232 and 2 Ethernet links.
Submit PDR material (calculations, simulations, electrical schematics), detailed design report, QTP, ATP, QAP, drawings and BoM for RCI approval. Start the first unit only after design clearance; qualify it before realizing and acceptance-testing the second unit. RCI provides the MLS for integration and qualification testing.
Overall delivery is 12 months from Supply Order: detailed design/QA finalization by T0+3 months; first unit offered for QT by T0+6; first unit delivered after QT by T0+9; second unit delivered after AT by T0+12.
Deliver free at RCI, Hyderabad, including DDR, electrical schematics, O&M manual, QT report and AT report. Install the MCU in the MLS and support retrofit demonstration at IAF sites if needed.
QT includes 168-hour +65°C powered burn-in, ESS, functional checks, EMI/EMC to MIL-STD-461E/F/G, temperature/storage tests, transportation vibration to MIL-STD-810F, tropical exposure, salt corrosion, mould/fungus analysis to MIL-HDBK-454B Guideline 4 or JSS 55555, bump and drop tests. The second unit undergoes AT including burn-in, ESS, functional checks and damp heat.
Warranty is 12 months from acceptance at RCI and product support is required for 20 years. No training, AMC, free-issue material, or on-site inspection is required; part supply is not acceptable.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit sealed manual bids in the Project MRSAM (IAF) Tender Box at Security Office (Reception), RCI, Hyderabad. Put separately sealed Techno-Commercial and Price bids into a third sealed outer envelope; superscribe each as instructed. Fax/email bids and late bids are rejected; online submission is expressly not applicable.
The forwarding memo/letterhead must be ink-signed by an authorized signatory. Tender Acceptance Letter must bear the bidder's signature and official seal. The outer envelope must state the RFP title, reference and date; component envelopes must state ‘Techno-Commercial bid’ or ‘Price bid’ and the reference number.
Any applicable original tender-fee and EMD instruments plus brochures/catalogues/write-ups must reach the Director by speed post/courier no later than the bid-submission deadline; the RFP also says non-receipt by techno-commercial opening causes summary rejection. The printed addressee contains unfilled placeholders, so use the actual RCI address on pages 1–2.
No digital signature class is specified because this is a manual tender; references to signed/scanned copies and ‘upload’ appear to be online-template wording and conflict with the manual-submission clauses.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Clause 13 says indigenous EMD is ‘Required’ but marks both Bid Securing Declaration alternatives ‘Not Applicable’; Part VI nevertheless makes a Bid Security Declaration mandatory. No EMD amount/form/validity is supplied. No unambiguous value prevails; seek written clarification.
The dedicated instruction requires 180 days from the last submission date, while Part VI asks compliance to 180 days from bid opening. Both occur on 29.09.2026 but at 1000 and 1030 Hrs respectively. Use the more conservative later expiry and obtain confirmation; the dedicated Part-I clause is the primary bid-validity instruction.
The RFP expressly requires sealed manual bids and says online submission is not applicable, but Clause 18 repeatedly asks for signed/scanned copies and instructs bidders to ‘upload’ Not Applicable PDFs. The manual two-envelope process prevails; submit signed hard copies and ask whether any electronic medium is also expected.
Part III first describes a combined Performance-cum-Warranty Bond up to 3–5%, then separately requires a PSB of 3–5% and a Warranty Bond up to 3–5%. It is unclear whether security is one combined instrument or two cumulative instruments. The later, more specific Clause 3 describes separate PSB/WB, subject to CNC decision, but bidder should price/confirm the maximum exposure.
The minimum-interface table requires 30 digital inputs, but Appendix-1 enumerates only channels 1–26. The higher/more specific minimum of 30 in Clause 2.6 should be designed unless RCI confirms the four missing signal definitions.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm whether bidders must furnish EMD or only a Bid Security Declaration; provide the applicable amount, instrument/form, validity and exemption rules, and issue the missing prescribed declaration if required.
Please confirm whether the successful bidder must provide one combined Performance-cum-Warranty Bond or separate PSB and Warranty Bond, and state the exact CNC-selected percentage(s), acceptable instruments, and due dates.
Because online submission is not applicable, confirm whether Clause 18's ‘signed and scanned’/‘upload a PDF’ instructions mean signed paper documents in Cover-1, and whether any soft copy/media is separately required.
Provide the definitions/electrical characteristics for the four digital inputs missing from Appendix-1, or confirm that only the listed 26 inputs are required despite the 30-DI minimum in Clause 2.6.
Define ‘acceptance’ for the 100% payment milestone (QT/AT completion, delivery inspection, MLS integration or end-user demonstration), confirm which ‘warranty, Bank Guarantee’ is a payment prerequisite, and state whether payment can be withheld until optional IAF-site demonstration.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD is 0.5% per week or part on delayed stores, including GST/freight/other variations, capped at 10% of total order value. If partial delivery is unusable, LD can extend to the total ordered quantity. Non-force-majeure delay beyond three months or force-majeure delay beyond six months permits termination.
Failure to furnish BG/PSB within 30 days attracts 0.5% of BG value per week/part; beyond 60 days the Buyer may cancel and impose an EMD-equivalent penalty. PSB/Warranty Bond may be forfeited for delivery, warranty or other contract failures, while the EMD amount itself is missing.
There is no advance or pro-rata payment and part supply is unacceptable; 100% payment follows receipt and acceptance of both units and bill processing. Buyer may withhold any payment until all bonds, guarantees, documents, stores and trials/installation obligations are complete.
On seller default, Buyer may procure afresh and recover excess cost. Buyer disclaims compensation to Seller ‘for whatsoever reason’, while Seller liability to Buyer may reach the full contract value.
The 12-month programme includes design review by month 3, first hardware/QT offer by month 6, full environmental/EMI qualification and first delivery by month 9, then realization/AT of the second unit by month 12. Failed QT directly compresses the second-unit window, and manufacturing cannot start before RCI design clearance.
Product support is required for 20 years. Warranty is 12 months from RCI acceptance; defective equipment taken off-site must be insured for equivalent value and repaired/replaced at no cost to Buyer.
If classified information/equipment is shared, Indian Licensed Defence Industries must follow SMLDI Chapter 5 and arrange an annual third-party cyber-security audit by a CERT-In-listed auditor; security lapses can trigger committee-recommended action.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Bids and queries are addressed to The Director, RCI. The RFP is signed for Director, RCI by M N L Sravanthi, Technical Officer-C, Contracts & Material Management-II.
Head, C&MM-II, Project MRSAM (IAF), RCI; telephone 040-24306139 and 040-24302115; fax 040-24306367 and 040-24306257; email [email protected].
Project Director, MRSAM (IAF), Research Centre Imarat (Dr APJ Abdul Kalam Missile Complex), DRDO, Ministry of Defence, Vignyana Kancha, Hyderabad–500069. Manual bids go in the Project MRSAM (IAF) Tender Box at Security Office (Reception), RCI, Hyderabad.