NIT / document date
Notice Inviting Tender is dated 19-08-2026; the digitally signed bid document bears 20 Aug 2026.
- No separate 'publication date' field is printed beyond the NIT date and digital signature timestamp.
Loading
Loading…
Loading…
MAINTENANCE WORK OF PANAMPILLY NAGAR OFFICE COMPLEX AT ERNAKULAM - CIVIL WORKS PACKAGE 1
Kerala State Housing Board · Ernakulam, Kerala2026_KSHB_866128_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
20 Aug 2026
3 Sept 2026
₹180.0 Cr
₹50,000
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Notice Inviting Tender is dated 19-08-2026; the digitally signed bid document bears 20 Aug 2026.
Online bid submission closes on 03/09/2026 at 5.00 PM (server time on www.etenders.kerala.gov.in).
Technical bids open online on 05/09/2026 at 2.00 PM at the office of the Regional Engineer, KSHB Kochi Housing Unit.
No fixed pre-bid meeting is scheduled for this tender; clarifications may be sought from the Tendering Authority on working days 10.15 am–5.15 pm. Pre-bid meetings are contemplated only for works costing more than Rs. 20 Crores.
Firm period is 120 days; ITB ties it to opening of the Price Bid, while the NIT narrative ties it to the due date of opening of bids (see contradictions).
Time of completion is 9 months from site handover or the 10th day after agreement, whichever is earlier.
Performance Guarantee and contract agreement are due within 14 days of Letter of Acceptance / Acceptance of Tender; a further 10 days may be allowed on payment of a fine.
Defects Liability Period is 36 months from the date of completion.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Probable Amount of Contract (PAC) is Rs. 1,79,95,171.63 excluding GST (Civil DSOR 2021 with Cost Index 44.45%).
Non-refundable bid submission fee is Rs.5900/- (Including GST), payable online only via the e-procurement system.
EMD is Rs.50,000/-, remitted only through e-procurement online payment options; no MSME exemption.
Successful bidder must furnish Performance Guarantee equal to 5% of Contract amount within 14 days of LOA, before executing agreement.
Performance Security Deposit is recovered at 2.5% from running bills; no interest; releasable against BG once accumulated amount reaches minimum Rs.5 lakhs (each BG except last ≥ Rs.5 lakhs), and finally after passing the final bill.
Contract Data states mobilisation advance is Not applicable. Payments are through e-payment/NEFT-RTGS on measured work; GST paid with bill settlement; KCWWF and statutory recoveries apply on part/final bills. No department materials will be issued.
Quoted rates include all taxes, duties, royalties, octroi, Construction Workers Welfare Fund contribution etc. except GST; rates firm for the contract period.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Only bidders with valid and active ‘B’ Class and above registration of Kerala PWD / Central PWD / Other Central or State Government Departments / State or Central PSUs etc. on the bid submission date may bid; Registration Certificate must be submitted before finalisation of tenders.
Bidder must have valid GST Registration; self-attested GST registration certificate is required with the bid.
Bidder must possess adequate working capital of more than 10% of the probable estimated cost of the work, evidenced by bank certificate of available credit limit and proof of liquid cash asset (format Banker's Certificate provided).
A firm may submit only one bid in the process, either individually or as JV/consortium partner. JVs, consortiums and partnership firms of two or more registered contractors are permitted subject to qualification criteria; partnership/JV bids must be signed by the lead partner with valid power of attorney and disclose registration under the Indian Partnership Act, 1952.
Bidders must register on the Kerala e-procurement portal and submit bids using Digital Signature Certificate; by doing so they accept all tender terms including Forms/Annexures.
MSME exemption from EMD / Security Deposit / Performance Guarantee is withdrawn per G.O.(P) No.1/2021/Fin dated 03.01.2021; MSME bidders must also pay tender fee and EMD.
Fake bidding by ineligible/unregistered bidders attracts blacklisting; failure of L1 to produce originals, furnish PG or execute agreement leads to debarment from KSHB bids for three years; corrupt/fraudulent practices cause rejection and possible ineligibility for a stated period; conditional tenders are rejected with EMD forfeiture.
Technical evaluation checks eligibility, qualification criteria, bid fee, EMD and required documents; only substantially responsive and qualified bidders’ price bids are opened. Award is to the substantially responsive lowest evaluated bid (L1); single qualified bid in first call is rejected.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Maintenance / retrofitting civil works for Panampilly Nagar Office Complex, Ernakulam — Civil Works Package 1, item-rate contract.
Work location is KSHB Office Complex, Panampilly Nagar, Ernakulam. Bidder must inspect site and available approaches before quoting; Board does not provide approach roads.
Price BoQ schedules cover: Repair and Maintenance work in Toilets; Maintenance of Building; Conference Hall; Pump Room—Demolition and Reconstruction; Roofing Work; Plumbing and Drainage System; Compound Wall and Parking area Maintenance; Landscaping; and Interlock pavement (item-rate BoQ with ~170+ priced lines).
Overall completion: 9 months from site handover or 10th day of agreement, whichever earlier. Time is of the essence; contractor must submit a construction programme with milestones for approval.
Works to follow tender specs/drawings, Indian Standards (IS mark materials unless permitted otherwise), PWD Quality Control Manual first-tier tests at contractor cost, and CPWD/MoRTH/IRC specs in the stated interpretation order. Field laboratory to be established at contractor’s expense.
No materials will be issued by the department. Mobilisation advance is not applicable. Tender drawings are for tender guidance only; construction drawings will be issued during execution.
36-month Defects Liability Period from completion; contractor must rectify defects at own cost and maintain works until DLP handover.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Bids are online-only on Kerala e-GP portal www.etenders.kerala.gov.in in designated technical and price covers; no manual bid submission is entertained. Bidder must click “Freeze bid” to complete submission.
All online submissions use the bidder’s valid Digital Signature Certificate. Bidder must digitally sign all uploaded statements/documents/certificates owning authenticity under IT Act 2000. Complete bid document (NIT + sections) must be uploaded with DSC as token of acceptance.
ITB requires mandatory submission of attested copy of valid active Registration Certificate and original preliminary agreement on or before the date specified in the NIT (Board not responsible for postal delay); non-receipt causes rejection. NIT does not print a separate physical-receipt deadline distinct from the online bid deadline—bidders should clarify. Successful L1 must also produce original documents within the post-award time limit.
Bid submission fee and EMD must be paid online (SBI MOPS / net banking etc.); scanned remittance proof goes in technical cover. Bid evaluated only if payment status shows Success.
Two-part online structure: Technical Bid (documents list) and Price Bid (BoQ only). Price bid of only qualified technical bidders is opened.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The tender pack contains only Tendernotice_1.pdf and BOQ_1465937.xls. No corrigendum, addendum or pre-bid reply document is present, so original NIT/ITB/Contract Data values apply as printed.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
ITB 26.a requires the tender to remain firm for 120 days from opening of the Price Bid, while the NIT narrative states 120 days from the due date of opening of bids. Price-bid opening is intimated only after technical evaluation, so the two anchors can differ. Prefer the specific ITB 26 clause unless the authority clarifies otherwise.
The same forms are numbered differently across sections: NIT checklist calls Preliminary Agreement Annexure–III, Integrity Annexure–IV, e-Payment Annexure–V; ITB 16 calls Preliminary Annexure–II, Integrity–III, e-Payment–IV; printed forms label Material Approval as Annexure–II, Preliminary Agreement as Annexure–III, Integrity Pact again as Annexure–III, and e-Payment as Annexure–IV. Bidders should follow the printed form titles/content rather than the checklist numbers.
NIT checklist requires upload of complete bid document with NIT and sections I to VII; ITB requires sections 1 to VIII. Upload the entire issued bid PDF set to avoid non-responsiveness.
ITB requires working capital proof 'as per Clause 1.E of Part VI – Working Capital and Credit Limit', but Part VI Contract Data as printed has no Clause 1.E—only the >10% working-capital rule in ITB and the Banker's Certificate format. Apply the ITB >10% of PAC rule and bank certificate requirement.
NIT/Contract Data name Regional Engineer, KSHB Kochi Housing Unit as Tender Inviting Authority, while the BoQ header names 'Executive Engineer KSHB-ERNAKULAM DIVISION'. Contract Data separately names Executive Engineer, KSHB, Ernakulam Division as Agreement Authority. Treat Regional Engineer as TIA for bidding queries/opening and EE Ernakulam Division as Agreement Authority unless clarified.
ITB mandates physical submission of attested Registration Certificate and original preliminary agreement 'on or before the date specified in the NIT', but the NIT schedule does not print a distinct physical-document receipt deadline. Risk of rejection if originals are expected by bid submission/opening without a clear date—seek written clarification.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Ask the Regional Engineer to confirm the exact last date/time and receiving office for the original preliminary agreement (Rs.200 stamp paper) and attested Registration Certificate, because ITB 1.c requires them by 'the date specified in the NIT' but no separate physical deadline is printed.
Request a clarification schedule mapping required documents to the correct printed annexures, given NIT checklist, ITB 16 and Part VII forms disagree (especially Preliminary Agreement vs Material Approval as Annexure-II, and dual Annexure-III labels).
Seek confirmation whether the 120-day firm period runs from technical/bid opening due date (05.09.2026) or from later Price Bid opening, as both wordings appear.
Ask whether any quantified past-work, turnover or JV lead-share criteria apply beyond ‘B’ class registration and >10% working capital, because ITB permits JV/consortium 'subject to qualification criteria' but no numerical experience/turnover matrix is printed.
Request site-access, working-hour, occupied-building, shutdown and staging constraints for toilet/pump-room demolition, roofing and parking works inside a live office complex—documents require site inspection and barricading but give limited operational constraints.
Confirm acceptable form/date of Banker's Certificate and whether any Part VI Clause 1.E text exists beyond the ITB 10% rule, including whether undrawn credit alone satisfies 'liquid cash asset'.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
LD at 1% of contract price per week of delay (or part thereof), aggregate cap 10% of contract value; also applies to milestone failures. Time is of the essence.
Beyond grace period (up to 3 months at agreement stage for climate/local issues, not for contractor default), extension attracts fine 1% of PAC (min Rs.1000, max Rs.50,000) then 2% of PAC (min Rs.2000, max Rs.1,00,000). Single extension ≤25% of original time or 6 months (lesser); maximum total extension limited to half original completion time.
Cash/BG lock-up is material: EMD Rs.50,000 + PG 5% of contract + 2.5% retention from bills + extra PG on items quoted >10% below estimate. No interest on these securities. Unbalanced-bid price justification failure can forfeit EMD.
Failure to take over site/commence, furnish PG, sign agreement or produce originals can trigger risk-and-cost retendering, recovery from PG, EMD forfeiture and 3-year debarment from KSHB bids.
Long DLP (36 months) with obligation to rectify all defects at contractor cost; PG largely locked until 28 days after DLP.
Mobilisation advance not applicable. Rates firm (no price variation). Contractor bound to execute quantity variations (generally up to 25%; AHQR rules differ) with excess beyond limits paid only at capped estimate/market-linked rates; department may arrange varied quantities via separate contract.
Contractor must insure Works/Plant/Equipment/third-party property and workmen’s compensation in joint names for construction and DLP periods before Start Date; assumes broad/unlimited liability for injury and property damage; must barricade work areas to 3 m in an office complex.
Arbitration is not a means of settlement of disputes under the contract; Engineer’s decision path and employer set-off rights apply.
Contractor bears first-tier QC tests, field laboratory, and expenses of rectification if required by post-completion Technical Audit.
Annexure numbering conflicts, unclear physical-original deadline, and mandatory complete-document upload create elevated technical-rejection risk even for otherwise eligible bidders.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Regional Engineer, Kerala State Housing Board, Kochi Housing Unit (for and on behalf of KSHB).
Office of the Regional Engineer, 5th Floor, Revenue Tower, Ernakulam-682011. Email: [email protected]. Phone: 0484 2319820, 0484 2369059.
Agreement Authority is Executive Engineer, KSHB, Ernakulam Division (Ernakulam division). Employer: Kerala State Housing Board.
Online bid opening at O/o The Regional Engineer, KSHB, Kochi Housing Unit. Physical originals (Registration Certificate / preliminary agreement), when required, are tied to the NIT/ITB process with the Regional Engineer / Board offices at Ernakulam; Board not responsible for postal/courier delay.
Tender documents and bid submission: www.etenders.kerala.gov.in.