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For hiring services of outsourcing firms to provide Manpower/HR Services (Highly Skilled, Skilled, Semi-Skilled and Un-Skilled) on outsourcing basis.
HSSPP Panchkula · Panchkula, Haryana2025_HBC_486442_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
1 Dec 2025
23 Sept 2026
₹30 Cr
₹2 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender notice issued on 28/11/2025 by HSSPP, Panchkula for online manpower outsourcing bids.
Pre-bid meeting was scheduled on 15/12/2025 at 11:30 AM; no corrigendum revises this date.
Online bid submission deadline is 21.08.2026 at 18:00 hrs after 15 date-extension corrigenda.
Technical bids open on 22.08.2026 at 12:30 hrs (latest corrigendum).
Bids remain valid for 6 months (180 days) from the last date of submission, extendable by 60 days on Client request.
LoA acknowledgment within 3 days; contract agreement within 10 days before commencement; initial contract 2 years from agreement.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated cost is Rs. 30 crore (INR 30,00,00,000) for two years.
EMD is Rs. 2,00,000, payable online only (Net Banking/Debit Card or RTGS/NEFT); no offline instrument stated.
Tender fee Rs. 10,000; e-Service fee Rs. 1,000 + GST; both paid online via Net Banking.
Performance Security @ 5% of ordered value or estimated rate-contract value for two years, as Bank Guarantee.
Bidder must quote minimum service charges @ 2% or above (exclusive of GST/cess); employer EPF/ESI shares extra as per Govt rates.
Contractor pays employee honorarium by 7th of next month from own funds; claims HSSPP reimbursement by 15th; HSSPP processes within 15 days; NEFT/RTGS; no advance.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be a Society/Public/Private Limited Company registered under the Companies Act for last five years as on bid due date; Consortium/JV not allowed.
Must be registered with Income Tax, GST, labour laws, EPFO and ESIC, and have clearances from Sales/Service Tax/GST and Income Tax departments.
Minimum 5 years similar Manpower/HR services experience for Centre/State Govt/PSU/Board/Corporation/Govt Institutions, plus high-value work-order thresholds against estimated cost.
Turnover of Rs. 5 crore in each of the last three financial years 2022-23, 2023-24 and 2024-25.
Mandatory ISO 9000:2015 and ISO 14001:2015; additional ISO 45001:2018 and ISO 30409:2016 score extra technical marks.
Notarized affidavits required: no EMD/BG forfeiture in last 3 years; never blacklisted/debarred by Haryana/other State/Central bodies as on bid date; not EPF/ESI defaulter in last 3 years.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Hiring of outsourcing firm(s) to provide Manpower/HR Services — Highly Skilled, Skilled, Semi-Skilled and Un-Skilled — on outsourcing basis for HSSPP.
Manpower at HSSPP Headquarter and District/Block/School level offices and KGBV hostels across Haryana; post counts may increase or decrease.
Initial contract two years from agreement date, extendable for further term(s) subject to satisfactory services; commence on Notice to Proceed after LoA and PBG.
Wages/honorarium via bank as per HSSPP rates and labour laws; AEBAS attendance; statutory EPF/ESI deposits; fill vacancies within 5 days.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Online e-tender only on https://etenders.hry.nic.in; bids encrypted and digitally signed; DSC mandatory.
Tender fee, e-Service fee and EMD must be paid online before bid submission; RTGS/NEFT EMD needs T+1 advance remittance.
Documents to be signed/authorized; several proofs self-attested or attested; blacklisting affidavits notarized; contract agreement on Haryana stamp paper attested by Oath Commissioner/Notary.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
Fifteen successive administrative extensions moved online submission from 23/12/2025 14:30 hrs to 21.08.2026 18:00 hrs and technical opening to 22.08.2026 12:30 hrs.
Final dates: submit online by 21.08.2026 18:00 hrs; technical open 22.08.2026 12:30 hrs; all commercial/eligibility terms remain as original DNIT/BOQ.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
DNIT states both 'six months or more from expiry of rate contract' and '90 days beyond completion of contractual obligations'; PBG form uses both 90 days and six months.
Clause 2 and Form-II require scheduled bank; Clause 18 and EMD-return text require Nationalized Bank.
GCC fixes initial contract at two years; Articles of Agreement form text says validity period is for one year.
Stand-alone Tender Notice says remit fee, e-service cost and EMD latest by 01.12.2025 11:00 AM, while DNIT Brief Information targets 22–23/12/2025 and later corrigenda only extend bid submission/opening.
DNIT repeatedly cites 'ISO 9000:2015' with ISO 14001:2015; market standard is typically ISO 9001:2015 — confirm acceptable certificate title with HSSPP if holding 9001.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
DNIT requires minimum 2% service charge and uses a Percentage BoQ on Rs. 30 cr, but does not state whether award is L1 on BOQ %, L1 on service charge, negotiation-only, or combined with technical marks.
Ask whether 60%/50%/40% work-order values are strictly of Rs. 30 cr (i.e. Rs. 18/15/12 cr) and whether only completed government manpower contracts count.
Seek written clarification whether 5% PBG is on full Rs. 30 cr estimate or actual ordered/deployed value, and reconcile scheduled vs nationalized bank and 90 days vs 6 months validity.
Confirm whether one firm will get statewide HQ+district+KGBV deployment or HPPC may split districts/categories among multiple successful bidders.
NIT/eligibility name Society as eligible, but legal-entity clause requires registration under the Companies Act for last five years — ask whether registered societies without Companies Act registration qualify.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Contractor must pay full honorarium by the 7th from own funds and only then claim reimbursement; late employee payment attracts Rs. 50/day/employee and 2-month default can terminate the contract.
Vacant posts not filled within 5 days: Rs. 1,000/day/position from day 6; unsatisfactory work after notice: Rs. 1,000/day/complaint.
Early contractor exit allows PBG encashment and blacklisting; broad Client rights to terminate/blacklist; contractor fully indemnifies Client for labour-law liabilities.
Post numbers can change; exact deployment fixed only in LoA; HPPC may award part/full at discretion — volume and revenue uncertain at bid stage.
5% performance security on up to Rs. 30 cr two-year value plus stringent turnover/experience/manpower minima create large bid cost and exclusion risk.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Office of the State Project Director, Haryana School Shiksha Pariyojna Parishad (HSSPP), Shiksha Sadan, Sector-5, Panchkula.
Procurement Officer, HSSPP, Panchkula is the signing officer on NIT and corrigenda; phones and email appear on HSSPP letterhead.
Haryana e-tendering portal https://etenders.hry.nic.in is the bid download/submission system.