Manpower Outsourcing Services Semi-skilled Lab Assistants

Publication date

Bid dated 24-08-2026 (GEM/2026/B/7848214).

• No corrigendum has amended the publication date.

Bid submission end

Bid End Date/Time: 14-09-2026 13:00:00.

• Auto-extension: if fewer than 2 bids, end date extends by 3 days, maximum 1 auto-extension.
• No pre-bid meeting date is stated; clarifications via buyer contact in ATC.

Bid opening

Bid Opening Date/Time: 14-09-2026 13:30:00.

• Technical clarifications during evaluation allowed for 2 Days.

Bid offer validity

Bid Offer Validity: 180 days from Bid End Date.

• ATC restates Validity of Bids as 180 days from the last date of submission of Bids.

Contract period and related timelines

Contract Period: 1 Year(s); may be extended further on satisfactory performance.

• Buyer may terminate anytime with one-month notice without assigning reason (ATC para 4).
• EMD hard copy (DD/Banker's Cheque) to Buyer within 5 days of Bid End / Bid Opening date (Bid ATC).
• PBG: ATC requires within 30 days of signing/confirmed order; Bid also allows DD/FDR hard copy within 15 days of award.
• ePBG duration required: 14 Months; PBG validity 60 days beyond contract completion.
• Labour license under CL(R&A) Act to be obtained within 30 days of award.
• Police verification of Lab Assistants to be submitted at commencement / at least 10 days prior (wording incomplete on prior-to event).

Estimated / contract cost build-up

No single tender/estimated value figure is printed; commercial build-up is 2 Lab Assistants at minimum daily wage INR 918 exclusive of GST, PF INR 75/day, 26 working days/month, 12 months tenure.

• Wage basis is CLC construction/building operations semi-skilled Area A: 579+339=918 w.e.f. 01.04.2026 (order uploaded as buyer minimum-wage compliance).
• Bonus, EDLI, EPF Admin, Optional Allowances 1–3, ESI and overtime are shown as 0 in the consignee table.
• Commercial Bid proforma (ATC) prices LC, EPF %, ESI %, service charges, GST and consolidates for 01 Year × 312 days.
• Service charge floor: quote 3.85% or above; any bid below 3.85% shall be REJECTED. No additional charges for optional allowances.

EMD / bid security

EMD Amount INR 20,000; Advisory Bank State Bank of India; beneficiary Air Force Public Fund Accounts AFTC / COMMANDANT AFTC.

• ATC accepted forms: DD/Pay Order/Account Payee DD/FDR/Bank Guarantee in favour of 'Air Force Public Fund Accounts, AFTC, Bangalore', any commercial bank payable at Bangalore.
• Bid also allows Account Payee DD or Banker's Cheque in favour of AIR FORCE PUBLIC FUND ACCOUNTS AFTC payable at SBI AF STN JALAHALLI WEST BANGALORE-560015; scanned proof with bid; hard copy within 5 days of Bid End/Opening.
• Buyer also accepts EMD as surety bond (Bid).
• ATC validity: Sixty days beyond final bid validity. GeM GTC states Bid Security should be valid for 45 days beyond bid validity (conflict — see contradictions).
• Exemptions: CPO/NSIC/concerned Govt of India/MOD units (NCCFI, Kendriya Bhandar) per DPM 4.7.7; MSMEs per GFR 170 / GeM GTC (service providers only under MSE; traders excluded). Upload valid supporting documents.
• Forfeiture if bidder withdraws/amends/impairs/derogates within validity; unsuccessful EMD returned after final bid validity expiry / latest 30 days after award (ATC) or within 15 days after award/expiry per GeM GTC; successful after Performance Security receipt.

Tender document fee

No tender/bid document fee is stated in the bid pack.

Performance security / ePBG

ePBG Percentage 5.00% for 14 months; ATC PBG/TDR/FDR/e-PBG = 5% of contract value, valid 60 days beyond completion.

• ATC para 6: furnish within 30 days of signing; favour Air Force Public Fund Accounts, AFTC, Bangalore; nationalized bank; format Annexure-III / DPMF-15.
• ATC para 31: within 30 days of receipt of confirmed order; PBG to be sent by issuing bank by Registered Post (A.D.) to AFTC Jalahalli.
• Bid also allows Performance Security as Account Payee DD or FDR (besides PBG per GeM GTC); hard copy of original DD/FDR to Buyer within 15 days of award of contract.
• GeM GTC: Performance Security up to 5% (GFR 3%–5%), valid 2 months beyond completion of contractual obligations.

Payment terms

No advance; monthly arrears after wages paid first by service provider; 100% via cheque/RTGS/NEFT on satisfactory service certificate.

• Service Provider pays salaries/wages first from own funds, then claims with PF, ESIC and bank statement proof (Bid).
• Pay Lab Assistants by 5th of every month through ECS only; proof with bills.
• Monthly bill: ATC 32.1 by 10th of following month; ATC 33.3 consolidated bill by 7th of the month (conflict — see contradictions).
• Payment within 15 days of bill submission (32.1); based on actual attendance; min 8 hrs/day else pro-rata.
• EPF, ESI, GST paid to contractor in arrears on deposit evidence; next payment only after EPF/ESI/GST deposit receipts.
• Paying Authority: Senior Accounts Officer, Air Force Technical College, Bangalore.
• On minimum wage revision: wages enhanced after competent authority approval; service charges remain constant as originally sanctioned.
• TDS/GST TDS per GST Act 2017 & IT Act 2025.
• Financial Document Indicating Price Breakup Required: Yes; evaluation total value wise; Bid to RA enabled with H1 elimination.

Turnover

Minimum Average Annual Turnover of the bidder (For 3 Years): 3 Lakh(s); ATC requires Rs.3 Lakh or above per annum for last three FYs, CA-certified with balance sheets/audited statements.

• GeM: average of last three years ending 31st March of previous FY; if firm <3 years old, average of completed FYs after constitution.
• Turnover eligibility criteria verified by buyer at technical evaluation.
• Complete MSE and Startup relaxation from Bidder Turnover (upload exemption proof).
• Financial independency: capacity for 03 months labour/obligatory payments without reimbursement from AFTC (exigencies).

Experience / past performance

Header requires 1 Year past experience of similar services; value criteria conflict across Bid standard clause, Additional Qualification and ATC (see contradictions).

• Bid header: Years of Past Experience Required for same/similar service = 1 Year(s); Past Experience of Similar Services required = Yes.
• GeM standard past-experience clause: last three years (current FY + last three FYs ending March prior to bid opening): three similar @ ≥40% OR two @ ≥50% OR one @ ≥80% of estimated cost.
• Additional Qualification / ATC 10.6.2: at least three similar @ ≥40% OR one similar @ ≥60% of estimated cost; plus ATC 10.6.1 at least 1 year in Central/State Govt/PSUs/Nationalized banks/Reputed organizations.
• Bid Additional Qualification also requires at least one manpower-supply contract in Central/State Govt/PSU/Autonomous Body in last 3 FY.
• Years of Past Experience (GeM): providing similar services to Central/State Govt/PSU for the years indicated, ending month of March prior to bid opening; upload contracts/orders each FY.
• Annexure-I checklist wording says similar works for minimum 03 years (conflicts with 1 year — see contradictions).
• Proof options: contract+invoices with self-certification; client execution certificate with value; other execution docs (e.g. TPI release note).
• MSE/Startup complete relaxation from Experience Criteria with supporting documents.

Registrations and certifications

Mandatory registrations: CL(R&A) Act for min 02 Lab Assistants, GST, ESI, EPFO, firm incorporation, PAN; office presence in Karnataka/Bangalore (or undertaking); bank solvency min ₹5,00,000 not earlier than 01 Jan 2026.

• Labour license from competent Licensing Officer within 30 days of award; refusal auto-terminates contract and losses recoverable from PBG.
• Bank solvency figures ₹5,00,000 but words say 'Rupees Twenty Five Lakh only' (internal contradiction).
• Solvency must state account not under attachment by Court/Govt Agency; commercial bank.
• Office: shop/establishment registration or rent/lease in Karnataka vicinity of Bangalore; out-of-state bidders may undertake to set up within one month of award — payment only after proof.
• Bid also requires office of Service Provider in consignee State (Karnataka) with documentary evidence.
• MII Compliance: Yes. MSE Purchase Preference: Yes (L1+15%, 100% quantity). Bid splitting not applied.
• Land-border restriction: bidder from country sharing land border with India eligible only if registered with Competent Authority (GeM GTC cl.26).
• Not blacklisted/debarred; not under liquidation/receivership/bankruptcy; no pending court cases for embezzlement/fraud/insolvency of directors/partners/proprietor.

Consortium / JV and assignment

No consortium/JV participation rules are stated; assignment/sub-contract of whole or part needs prior written buyer consent; seller remains jointly and severally liable.

• ATC Risk & Expense: Contractor shall not assign or sublet to any third party; must keep standby arrangements.

Service and quantity

Outsourcing of Qty-02 Lab Assistants (Semi-skilled; ITI; IT-Technical) at Air Force Technical College, Jalahalli West, Bangalore-560015 for one year.

• GeM Item: Manpower Outsourcing Services - Minimum wage - Semi-skilled; ITI; IT-Technical (2).
• Profile/List: IT Lab Assistant; Designation: LAB ASSISTANT (MECHANICAL & ELECTRICAL).
• Skill Category Semi-skilled; Educational Qualification ITI; Type of Function IT-Technical; Specialization/PG Not Required; Experience band on GeM 0 to 3 Years.
• Location: Bangalore (consignee address masked); geographical presence of SP office required in Karnataka.
• Buyer Option Clause 50%: quantity or duration may increase/decrease up to 50% at issue of contract; after issue only increase up to 50%; lumpsum service scope/value may increase up to 50% with SP consent.

Duties / deliverables

Lab inventory accounting, equipment maintenance/minor repairs, session/exam preparation across ~22 AFTC labs; detailed tasks in ATC paras 7.1–7.14.

• Assist purchase of lab equipment; maintain grant/receipt/issue/damage registers and Class 'C' stores; safe custody of property/MES fixtures; stock taking; handle audit objections.
• Lay out equipment for practicals/demos; assist instructors and trainee officers; instructional/admin work allotted.
• Daily Inspection and upkeep including earthing and standby power; cleanliness and support during dignitary visits; maintain utilisation/service log books including PCs; liaise to keep equipment up to date.

Manpower QR, roster and standards

Each Lab Assistant: ITI in listed trades, basic MS Office, one year related field experience; age 18–45; 26 days/month, min 8 hours/day.

• Accepted ITI trades include Electronics Mechanic, ICT System Maintenance, Computer Hardware & Network Maintenance, Instrument Mechanic, Draftsmen Mechanical, Electrician, Fitter, Mechanic Machine Tool Maintenance, and related electronics/communication trades (paras 8.1.1–8.1.10).
• Work under Chief Instructor directions; contractor provides effective supervision; quarterly conduct assessment.
• One weekly off (not fixed day); no claim of IAF employment; no foreign nationals; no liquor/tobacco/banned drugs on duty; no mobiles/cameras/laptops/secondary storage inside campus.
• Police verification (local + permanent residence) before deployment; identity/employment cards; security clearance.
• Wages: Central/State minimum wages whichever higher; non-adherence → cancellation, PBG forfeiture and admin action.
• Site visit at bidder's cost before bidding is required; bid implies full knowledge of SOR and local conditions.

Submission mode and portal

Two Packet Bid on GeM portal only; upload signed bid form and scanned technical documents; Financial Document Indicating Price Breakup required; Bid to RA enabled.

• NON SUBMISSION OF DOCUMENTS ASKED IN THE BID WILL LEAD TO REJECTION.
• Documents uploaded by bidders are shown to all participated bidders (including clarification/representation docs).
• Bidder's offer liable to rejection if certificates/documents sought in Bid, ATC and Corrigendum are not uploaded.
• No separate sealed physical technical/financial envelopes beyond online GeM upload; physical originals only for EMD/PBG instruments as specified.
• Representations via Representation window in Seller dashboard; buyer must reply before opening bids.

Physical originals and signing

EMD DD/BC hard copy to Buyer within 5 days of Bid End/Opening; PBG/DD/FDR hard copy within 15 days of award (Bid) / 30 days of order/signing (ATC); PBG preferably sent by bank RPAD.

• Annexure-I declaration and Annexures IV–V require signature of proprietor/authorized signatory with seal/date.
• Self-attested PAN; genuineness declaration for uploaded documents.
• Post-award affidavit on Rs.100 stamp paper that deployed persons are contractor employees and statutory benefits rest with contractor (ATC para 48).
• Commercial bid proforma structure at ATC page 22 (price breakup via GeM financial document).

No corrigendum / addendum in the document set

The downloaded tender pack contains no corrigendum or addendum PDF; metadata also lists zero corrigenda. Original bid values therefore remain as published.

• Finally applicable: Bid End 14-09-2026 13:00:00; Opening 14-09-2026 13:30:00; Validity 180 days; EMD ₹20,000; ePBG 5% for 14 months; contract 1 year; 2 Lab Assistants at AFTC Bangalore.

Past experience value thresholds differ

GeM standard clause uses 40%/50%/80% (3/2/1 works) while Bid Additional Qualification and ATC use 40%/60% (3 or 1 works) without the two-work 50% option.

• Bid page 4 clause 8: three @40% OR two @50% OR one @80% of estimated cost.
• Bid Additional Qualification and ATC 10.6.2: three @40% OR one @60%.
• Estimated cost itself is not printed, so thresholds cannot be quantified in rupees.
• Bidders should seek clarification which matrix will be applied at technical evaluation; ATC/Additional Qualification is more specific to this bid than the generic GeM clause, but both appear in the same bid document.

Years of similar experience: 1 year vs 3 years

Bid header and ATC 10.6.1 require at least 1 year, but Annexure-I item 6 asks for similar works for minimum 03 years.

• Also GeM years-of-experience mechanism ties to the '1 Year' header value ending March prior to bid opening.
• Risk of technical rejection if evaluator applies Annexure-I literally — seek written clarification.

Bank solvency amount: figures vs words

ATC 10.4 states minimum ₹5,00,000/- but words read 'Rupees Twenty Five Lakh only'; Annexure-I repeats ₹5,00,000 without the 25-lakh wording.

• ₹5,00,000 equals Five Lakh, not Twenty Five Lakh — drafting error. Annexure-I and the numeral favour ₹5 lakh; confirm with buyer before bid.

EMD validity beyond bid validity: 60 days (ATC) vs 45 days (GeM GTC)

ATC requires EMD valid sixty days beyond final bid validity; GeM GTC recommends/states 45 days beyond bid validity.

• Bid is governed by GTC unless contradicted by SLA/ATC; ATC is more specific — safer to keep EMD valid ≥60 days beyond 180-day bid validity.

Performance security submission deadline: 15 vs 30 days

Bid buyer terms allow DD/FDR hard copy within 15 days of award; ATC requires PBG within 30 days of signing/confirmed order.

• ePBG duration on GeM is 14 months aligning with 12-month contract + ~2 months buffer.
• Comply with the instrument-specific timeline that applies to the form used; do not miss the earlier 15-day hard-copy path if choosing DD/FDR under Bid ATC.

Monthly bill due date: 7th vs 10th

ATC 32.1 requires bill by 10th of following month; ATC 33.3 requires consolidated monthly bill by the 7th of the month.

• Both sit under payment conditions; seek clarification which cut-off applies to avoid delayed-payment disputes.

Lab Assistant experience: GeM 0–3 years vs ATC one-year field experience QR

GeM technical specs list Experience 0 to 3 Years while ATC QR 8.3 mandates one year field experience as lab assistant in the ITI trade.

• ATC QR is the deployment standard buyers will enforce; treat one-year related field experience as mandatory for resources.

Arbitration clause Yes/No conflict

GeM bid header shows Arbitration Clause: No and Mediation Clause: No, while ATC paras 53–54 provide sole arbitration at Bangalore per DPM-2025 Appendix-H.

• ATC arbitration machinery is detailed and signed by Chief Instructor; GeM header flag may be a portal setting inconsistency — contract risk remains under ATC/DPM arbitration text if incorporated.

Which past-experience matrix and year-count will evaluate technical bids?

Ask buyer to confirm whether 40/50/80, 40/60, and Annexure-I '03 years' all apply or which single standard prevails.

• Material to bid/no-bid and document packaging; estimated cost for % thresholds is also not published — request the estimated contract value used for 40%/60%/80% calculations.

Confirm bank solvency quantum: ₹5 lakh or ₹25 lakh?

Figures say ₹5,00,000; words say Twenty Five Lakh — request corrigendum/written confirmation.

• Wrong instrument could cause technical rejection or unnecessary capital lock-up.

Service charge base and what 3.85% covers

Confirm whether 3.85% is on wage+statutory components, and whether uniforms/bonus etc. must be paid from service charge despite optional allowances shown as 0.

• Para 11 says quote ≥3.85% 'for paying optional allowances i.e. uniforms, rain coat, extra duty allowance, bonus etc' while consignee table sets optional allowances and bonus to 0 — pricing risk.

ESI contribution shown as 0 while ESI registration is mandatory

Consignee table lists ESI (INR per day): 0, but eligibility requires ESI registration and bills need ESI challans — clarify if ESI is payable extra on actuals or not applicable to these wages.

• Also EPF shown as flat ₹75/day while commercial proforma asks EPF % — confirm fixed PF amount vs % of wages for quoting and reimbursement.

PBG timeline and EMD validity to follow

Confirm whether PBG hard copy is due in 15 days (Bid DD/FDR path) or 30 days (ATC), and whether EMD must cover 45 or 60 days beyond 180-day validity.

Pay-first cash-flow and wage compliance risk

Contractor must pay wages by 5th via ECS from own funds before buyer reimbursement; failure attracts GeM penalties and possible termination after three show-cause notices.

• Must fund ~3 months wages/statutory dues in exigencies without AFTC reimbursement.
• Non-payment of prescribed minimum wages → cancellation, PBG forfeiture and admin action.
• Service charges frozen on wage revision — margin does not scale with wage inflation.

Liquidated damages, penalties and risk & expense

LD 0.5% of contract price of delayed/deficient services per week (max 10%); pro-rata recovery plus GeM SLA penalties; buyer may hire replacement manpower/vehicles at contractor cost.

• Banned article/fire default fine ₹25,000 plus assessed damage.
• Loss/damage from negligence of Lab Assistants compensable by contractor; Workmen Compensation indemnities on contractor.
• Security deposit may be forfeited in full/part if President/Buyer not satisfied with work (para 31 context).

One-sided termination and short cure windows

Buyer may terminate with one-month notice without assigning reason; immediate termination if services not continuous for 02 days or only partial for 07 continuous days; delayed start >07 days (non-FM) is termination ground.

• Contractor termination notice also one month; contractor cannot claim compensation against buyer termination.
• Option Clause can expand quantity/duration up to 50% — capacity and PBG implications.
• Agent/commission breach: min 5-year debarment, refund of payments with 2% p.a. interest on labour rate.

Defence campus security and deployment constraints

Strict no-phone/no-camera/no-storage-device rules, police verification dual-location, no foreign nationals, and right to remove any person for security/misconduct create replacement and compliance risk.

• Police verification sentence ends 'at least 10 days prior to.' without completing the event — operational ambiguity.
• ITI QR list is specific; resource pool for Mechanical & Electrical lab assistants may be tight in Bangalore.

Service charge floor rejection and GeM RA

Any quote below 3.85% service charge is REJECTED; reverse auction among technically qualified bidders with H1 elimination can further compress margin.

• Documents of all bidders visible to other participants — competitive intelligence leakage.
• Eligibility drafting conflicts (experience years/thresholds, solvency words) raise rejection risk even for compliant bids.

Inviting authority / buyer organisation

Ministry of Defence — Department of Military Affairs — Indian Air Force — Air Force Technical College (AFTC), Jalahalli West, Bangalore-560015.

• Bid Office Name is masked (***********).
• Beneficiary for EMD/PBG: COMMANDANT AFTC / Air Force Public Fund Accounts AFTC.
• Consignee/Reporting Officer name and full address masked; city shown as Bangalore.

Clarification / postal contact

Queries to Commandant, AFTC, Jalahalli West, Bangalore-560015; contact person Wg Cdr R Prabhu, Tele 080-28399009 Extn 7518, Fax 080-28377130.

• Physical EMD/PBG hard copies are to the Buyer at AFTC (same campus); PBG preferably by bank Registered Post to AFTC Jalahalli.
• No separate pre-bid venue/date is published.

Email contacts on GeM bid

HOD Grievance redressal: [email protected]; Buyer Email: [email protected].

• Paying Authority (payments, not bid submission): Senior Accounts Officer, Air Force Technical College, Bangalore.