Publication
Bid dated/published 01-09-2026.
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Uttar Pradesh Police · Prayagraj, Uttar Pradesh9810452
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
1 Sept 2026
11 Sept 2026
₹1.1 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Bid dated/published 01-09-2026.
11-09-2026 at 12:00:00.
11-09-2026 at 12:30:00; if an online technical fault occurs, opening moves to the next working day.
30 days from the bid end date.
No pre-bid/representation deadline is printed. During technical evaluation, the allowed clarification time is 2 days.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
INR 38,33,700 for 53 personnel over six months (01.10.2026–31.03.2027), excluding the service provider's margin.
INR 1,08,600 in favour of COMMANDANT, 04TH BN PAC PRAYAGRAJ. Accepted forms include surety bond and, under the tender-specific clauses, bank guarantee or FDR; bid security must remain valid 45 days beyond the 30-day bid validity.
The bid field permits eligible GeM exemptions with supporting documents, while the ATC is internally inconsistent: clause 2(1) allows verified MSME exemption but clause 2(13) says no category gets relaxation. State-government buyers may expressly require EMD from MSEs; clarification is essential.
No ePBG/performance security is required in the bid details.
Minimum service charge is 3.85%; the provider must also account for TDS/GST deductions, GeM charges, insurance and statutory EPF/ESI components as applicable.
Buyer payment is within 45 days after SDAC and online bill submission. The provider must first pay wages by the 5th directly to workers' bank accounts, then claim reimbursement with PF/ESI and bank-payment proof, and must fund at least two months' wages even if buyer budget is unavailable.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum average annual turnover over the last three years is INR 40 lakh under the GeM bid field. Upload certified audited balance sheets or a CA/Cost Accountant certificate. The attached ATC states INR 50 lakh, creating a conflict; the GeM bid field should prevail under its own disclaimer, but obtain buyer confirmation.
Three years' similar manpower-service experience is required, supported for each financial year by contracts/orders. The ATC additionally requires two satisfactory performance certificates and certified evidence of three years' labour-supply work for a government, non-government or institutional client.
Bidder must upload current EPF and ESI ECR/challan receipts evidencing at least 100 personnel.
Bidder must hold GST, EPF, ESI, PAN and labour-department registration for labour supply; ISO 9001:2015; and registration in Uttar Pradesh. A service-provider office must be in Uttar Pradesh.
Bidder must not be under liquidation, court receivership or similar proceedings and must not be bankrupt; upload an undertaking.
Upload a declaration on INR 100 stamp paper that the firm is not blacklisted by any government or non-government department. Conditional bids are rejected; attempts to pressure the authority may cause rejection even at the lowest price.
A bidder registered with a State Bar Council may not participate; discovery after award can lead to immediate termination. A bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority and must undertake compliance.
The bid expressly gives no MSE or Startup relaxation from experience/turnover, and the ATC says no relaxation is permitted.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Supply 53 outsourced personnel to 04 BN PAC, Dhoomanganj, Prayagraj: 16 cooks, 8 washermen, 14 sweepers, 6 barbers, 5 OP staff, 1 tailor, 1 daftari and 2 cobblers.
Deployment is at 04 BN PAC, Dhoomanganj, Allahabad/Prayagraj, PIN 211011, based on 26 working days per month.
Six months, expressly 01.10.2026 to 31.03.2027.
Each listed role requires literacy, experience and ability to ride a bicycle; provider must verify original qualification certificates before deployment.
The selected provider must retain currently working outsourced personnel. New personnel may be selected only through the Seva Yojana portal, and existing personnel must also be registered there.
Buyer may vary personnel numbers as needed. The GeM option clause permits quantity or duration to change up to 25% at contract issue and permits only increases up to 25% after issue; bidders are bound to accept.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online on GeM as a Two Packet Bid. Put all price elements only in the financial bid; mentioning price in the technical bid makes the offer non-responsive.
GeM applies Aadhaar-based e-signing to documents; GTC states this is legally at par with digital signatures.
For EMD, the governing GTC permits online scan plus hard copy within 5 working days of bid opening. The ATC's demand for the original before technical-bid opening conflicts with this. The ATC also asks for hard copies of all uploaded documents within 5 days, but the bid disclaimer says physical submission of documents other than EMD and signed Integrity Pact cannot be a qualification prerequisite.
Failure to upload any certificate/document sought in the bid, ATC or corrigendum makes the offer liable to rejection.
No prescribed proforma/annexure for the listed bidder documents is printed in the supplied tender PDFs; the two stamp-paper declarations prescribe content but not a formatted form.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Bid Details require INR 40 lakh average annual turnover; attached ATC requires INR 50 lakh. Bid disclaimer item 12 says an ATC conflicting with Bid Details is invalid, so INR 40 lakh should apply, subject to buyer confirmation before bidding.
Bid Details set EMD at INR 1,08,600, while ATC says 5% of total cost. Five percent of the printed INR 38,33,700 wage estimate would be INR 1,91,685, so the clauses cannot both apply. The exact GeM EMD field should prevail under disclaimer item 12.
ATC clause 2(1) allows MSME exemption after GMDIC verification, but clause 2(13) says no category receives EMD relaxation. Bid Details separately recognizes GeM exemptions. No unambiguous value prevails; obtain a written buyer ruling through the GeM representation window.
ATC demands the original before technical-bid opening; GTC allows the hard copy within 5 working days after bid opening, and the bid's own FDR clause says within 5 days of Bid End/Bid Opening. The GTC/standard GeM deadline should prevail.
ATC clause 2(9) requires hard copies of all uploaded records within five days after opening. Bid disclaimer item 4 says making physical documents other than EMD and signed Integrity Pact a qualification prerequisite renders the clause impermissible. Online submission should govern for the remaining checklist.
ATC clause 3 cites government order 57 dated 16.11.2024 for the 3.85% floor, while clause 24 cites the same order number dated 26.11.2024. The 3.85% figure is consistent, but the source-order date needs confirmation.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm in writing whether INR 40 lakh in Bid Details or INR 50 lakh in ATC clause 2(2) is the qualification threshold.
Please confirm that EMD is exactly INR 1,08,600 (not 5% of cost), identify which exemption rule applies, and confirm that the original is due within five working days after opening rather than before technical opening.
Please confirm that non-EMD documents are online-only, because ATC clause 2(9)'s hard-copy requirement conflicts with GeM disclaimer item 4.
Bid page 3 identifies separate files for scope, existing-resource retention list, statutory breakup gazette, and minimum-wage undertaking, but the supplied numbered PDFs are duplicates of the same three-page notice. Please provide the actual retention list and statutory/minimum-wage support, especially names/conditions of incumbent resources and EPF/ESI/ELDI basis.
Please confirm whether OEM Authorization Certificate and OEM Annual Turnover are actually mandatory for this manpower-service procurement, and what evidence satisfies them if retained.
Please confirm the correct date and furnish the applicable government order 57 because the ATC cites both 16.11.2024 and 26.11.2024 for the 3.85% minimum service charge.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Provider must pay wages first by the 5th, may receive buyer payment only within 45 days after SDAC and online billing, and must carry at least two months' wages even when buyer budget is unavailable. The ATC says remuneration is funded from State Finance Commission receipts.
Delayed wage payment attracts 18% interest on funds made available by the department plus a penalty of INR 100 per outsourced worker per day.
Buyer may change manpower as needed and may alter quantity/duration up to 25%; bidders are bound to accept the option-clause revision, creating utilization and margin risk.
Provider must retain current outsourced staff; only new staff may be selected through the Seva Yojana portal. The missing distinct retention-list attachment prevents diligence on incumbents before pricing.
Provider indemnifies claims by any person arising from harm, and buyer disclaims responsibility if deployed staff suffer an accident during work.
Negligent or unit-adverse personnel must be removed and the provider must compensate damage to the unit. Food and accommodation are not buyer responsibilities.
After acceptance, the provider must execute the stamp-paper agreement at its own cost within one week or face cancellation and consideration of the next bidder.
Government/labour-department wage increases apply during the contract, and provider bears compliance with leave, working-time, EPF, ESI and related labour obligations. Price statutory pass-through mechanics beyond wage revision are not fully stated.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Commandant, 4th Battalion PAC, Prayagraj; Sarvesh Kumar Mishra is named as consignee/reporting officer and beneficiary contact.
Office of the Commandant, 4th Battalion PAC, Prayagraj. Phone/fax: 0532-2233293; CUG: 9454417287; email: [email protected].
HOD grievance email: [email protected]; buyer email: [email protected].
04 BN PAC, Dhoomanganj, Allahabad/Prayagraj, Uttar Pradesh, PIN 211011. This is the buyer/Commandant address to which the original EMD is directed.