Publication and clarification
Published/issued on 25/08/2026; clarification queries must be submitted through the CPP Portal by 30/08/2026 at 04:00 PM. The document gives a pre-bid venue but no separate pre-bid conference date.
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Providing Manpower Service at IIIT-A on Outsourcing Basis
Indian Institute of Information Technology Allahabad · Prayagraj, Uttar Pradesh2026_IIITA_923581_1
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
25 Aug 2026
22 Sept 2026
₹24.0 Cr
₹47.9 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Published/issued on 25/08/2026; clarification queries must be submitted through the CPP Portal by 30/08/2026 at 04:00 PM. The document gives a pre-bid venue but no separate pre-bid conference date.
Online bid submission closes on 15/09/2026 at 04:00 PM. Technical bids open on 16/09/2026 at 10:00 AM; the price-bid opening will be informed later.
The operative tender schedule requires 180 days from technical-bid opening. Annexure I says 90 days from the bid-submission deadline; bidders should keep the bid valid for 180 days and seek written confirmation of the form correction.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated three-year manpower wage value is INR 23,95,27,224, derived from the document's annual estimate of INR 7,98,42,408 for the three-year contract. The annual split is INR 2,54,33,664 for fixed-remuneration personnel and INR 5,44,08,744 for wage-based categories.
INR 47,90,544.00. Acceptable forms are RTGS/NEFT, account-payee demand draft, fixed deposit receipt, banker's cheque, or bank guarantee from a commercial bank. It must remain valid 45 days beyond final bid validity. Eligible MSEs, specified registered suppliers, and DPIIT-recognized startups may claim exemption with the competent-authority certificate.
The successful bidder must provide an irrevocable performance security equal to 5% of total ordered/contract value within 7 days of award, valid through the contract and at least 60 days beyond completion. The Integrity Pact specifies a bank guarantee in favour of IIIT Allahabad, payable at Allahabad. Payment is withheld until security is submitted.
Only the service-charge percentage is considered for financial/QCBS evaluation. It must be 3.85% to 7.00%, inclusive of profit and transaction charges; quotes outside this range are non-responsive. Annexure III says quoted rates include taxes, statutory liabilities, bonus, accidental expenses, equipment, profit, overheads and known/unknown expenses.
The agency must pay wages into employee bank accounts by the first week/latest the 7th, independent of IIIT-A bill delays, then submit duplicate monthly bills with attendance, wage/payment proof and statutory records. IIIT-A only endeavours to pay within 15 days after actual wage payment and complete documentation, after TDS/statutory deductions. An escrow account will route payments.
No tender document fee amount is stated in the tender schedule; CPP Portal enrolment is expressly free of charge.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Bidder must be an India-registered public/private company, partnership firm, association of persons, or registered society. It must hold requisite manpower licences and valid Contract Labour, EPFO, ESIC, PAN, TAN and GST registrations; invalid, expired or missing PF/ESI/labour documents cause rejection.
At least 5 years' experience before the submission deadline supplying similar services to reputed institutes/universities, Central/State PSUs, or Central/State government departments. Completion/experience certificates or satisfactory performance reports are mandatory.
Within the last 3 years, bidder must have completed either one similar work of at least Rs. 18.91 crore, two works each of at least Rs. 11.82 crore, or three works each of at least Rs. 9.45 crore. Attested completion certificates must accompany the tender.
A head office or branch office must be in Uttar Pradesh and operational for at least 5 years as of bid submission; address, contact person, phone and official email plus documentary address/existence proof are required.
Average annual turnover must be at least Rs. 11.82 Crore over FY 2022-23, 2023-24 and 2024-25, supported by CA-certified audited balance sheets, turnover letter and P&L statements. Bidder must also provide a scheduled-bank solvency certificate for Rs. 9.58 crore, preferably current-year and not older than one year, or a CA-certified net-worth certificate in Appendix IX.
Bidder must disclose every currently running manpower contract and submit a self-certified work order/contract for each, with client, scope, dates, value, manpower and client-contact details. Unverifiable or false information may reject the bid.
Mandatory clause 5.10 says no listed public institution may have blacklisted the bidder at any stage; clause 4.74 also bars any bidder currently debarred/blacklisted/banned/suspended by a government organization. Any ongoing or prior contract terminated for non-compliance, unsatisfactory performance, delayed payments or fraud disqualifies the bidder.
Only bidders passing mandatory prequalification are scored. At least 60/100 technical marks are required before price-bid opening. Shortlisted bidders must present and produce original uploaded documents; failure may cause rejection.
Matching/common bidder IP addresses are rejected outright. False, forged or fabricated documents or concealed facts trigger EMD/performance-security forfeiture, blacklisting for at least 2 years and possible legal action.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Provide and manage qualified outsourced manpower across IIIT-Allahabad's offices, sections, departments, centres, laboratories, healthcare facilities, hostels, academic/residential areas, libraries and computer centres for administrative, operational, technical, healthcare and support functions.
Initial indicative deployment is 308 personnel: 64 fixed-remuneration administrative/support/consultant/doctor/medical/paramedical staff; 7 highly skilled; 40 skilled; 45 semi-skilled; 105 unskilled; and 47 unskilled horticulture/agriculture workers. The Institute may increase, decrease, modify or redistribute requirements.
Agency manages attendance, shifts/rosters, leave, handovers, immediate replacements, verification/fitness, statutory compliance, reporting, confidentiality, training and support for examinations/events/emergencies. Additional authorized manpower may be required at short notice and paid at approved BOQ rates against certified deployment.
Base contract is 3 years from contract/work order, extendable subject to satisfactory performance and mutual agreement. Manpower must be supplied/deployed and services commenced within 15 days of award.
Normally 5 days/week for fixed-wage personnel and 6 days/week for daily-wage office/maintenance/horticulture/sweeper staff; duty hours are set by IIIT-A under labour law. Normal work is 8.5 hours/day from 9:30 AM including lunch, but urgent work beyond hours and work on weekends/holidays may be required without extra remuneration. PPE for safety-sensitive work must meet Institute requirements and applicable BIS/IS standards.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only through the CPP Portal under the two-bid/two-cover system; no manual bid is accepted. Upload technical documents in PDF (the tender asks for all relevant documents in one scanned PDF) and the financial bid in the unchanged supplied BOQ filename/format.
Digitally sign and upload each required document. Clause 1.6.2 makes a valid Class III DSC in the company's name the participation prerequisite. All submitted documents must be legible, self-attested and stamped; the signed checklist also requires date, firm seal and page numbering.
If bid security is furnished by any mode other than NEFT/RTGS, send its hard copy by registered post so it reaches the Deputy Registrar (Stores & Purchase), IIIT Allahabad, Deoghat, Jhalwa, Prayagraj 211015 before the bid-submission deadline; superscribe tender ID/reference and full company address.
Technically eligible shortlisted bidders must produce originals of every uploaded/submitted document at the presentation or whenever sought; failure may reject the bid. Presentation date, mode and venue will be notified separately.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Tender Schedule requires 180 days from technical opening, while Annexure I binds the bidder for only 90 days from submission deadline. The main schedule should prevail; amend/annotate the Letter of Bid only after CPP clarification.
SCC clause 4.61 and Integrity Pact clause 6.2 require security within 7 days, but Annexure I promises it within 15 days. The repeated 7-day substantive clauses prevail over the form.
Registration instructions allow Class II or III signing certificates, but the general bidder instructions make a Class III DSC in the company's name mandatory. Use Class III, the later and more specific participation prerequisite.
Clause 4.70 excludes firms blacklisted during the last 2 years, whereas mandatory clause 5.10 says the listed institutions must not have blacklisted the bidder at any stage. The mandatory prequalification's stricter 'at any stage' wording should be treated as prevailing.
The presentation row is printed as 30 marks and the component descriptions total 30, but the same page says Total (B) is 25 while total A+B is 100. Since evaluation items 1-10 total 70, a 100-point scheme requires B=30; obtain formal correction before relying on the 60-mark threshold.
Clause 2 requires validity 45 days beyond the final 180-day bid validity, while Integrity Pact clause 5.2 says 180 days or through complete contractual obligations/warranty, whichever is later. The tender-specific clause 2 formula should govern the bid instrument, but the purchaser should confirm because the Integrity Pact wording could demand a much longer period.
Clause 4.36 prohibits assignment or subcontracting outright, while later clause 4.54 permits it with prior written Institute approval. Treat no subcontracting as allowed at bid stage and seek clarification on whether post-award approval can create an exception.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Request the referenced Annexure A with every designation, role-wise qualification, experience, job description and fixed-remuneration amount. It is not present in the supplied 47-page NIT, yet those requirements drive recruitment feasibility and price.
Ask IIIT-A to reconcile the 180-day tender-schedule validity with Annexure I's 90 days and state the exact calendar expiry/required EMD expiry, given the conflicting Integrity Pact wording.
Request a corrected technical-evaluation table confirming whether presentation/document verification is 30 or 25 marks and how the 60/100 qualification threshold will be applied.
Ask whether IIIT-A pre-funds the wage component through escrow or reimburses only after the agency has paid wages, and specify the exact escrow trigger, funding date and remedy if IIIT-A payment exceeds the stated endeavour of 15 days. This materially changes working-capital needs.
Confirm the 7-day submission deadline and issue the referred bank-guarantee proforma, which is not printed in the NIT, including stamp duty, issuing-bank requirements and claim/encashment wording.
Confirm whether only current/last-two-year blacklisting is disqualifying or whether any historical blacklisting permanently disqualifies, and define required disclosure of completed/closed debarments.
Clarify whether consortium/JV bids are permitted, because clause 5.1 lists entity forms but gives no consortium/JV rules; also reconcile the absolute subcontracting ban with the later prior-approval exception.
Clarify whether the Institute's variation right is capped at the BOQ note's ±10% or can be unlimited under the invitation/schedule, and state lead time and pricing for category changes and additional manpower.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Agency must pay all wages by the 7th even if IIIT-A bills are pending. IIIT-A only 'endeavours' to pay within 15 days after wage payment and complete verification; bills can be withheld for statutory proof, so bidder must fund payroll, EPF/ESI and taxes without a firm payment deadline.
Late wage payment beyond the 7th attracts Rs. 10,000–Rs. 20,000 per month or a case-specific amount. ESI/EPF default carries statutory interest/damages plus a 20% penalty recovered from security. General breach/unsatisfactory service can deduct up to 10% of a month's bill.
Services must start within 15 days. Failure can cancel the contract, recover replacement cost, blacklist for 2 years and forfeit EMD/security. Late performance security bears 12% p.a. penal interest after day 30; no security within 60 days can cause two-year debarment, termination and EMD forfeiture.
Initial roles/quantities and job descriptions are expressly indicative; IIIT-A can alter, relocate or redistribute deployment and require shifts, nights, weekends, holidays and emergency manpower. Urgent work beyond normal hours carries no extra remuneration, while Annexure III preserves rates for modified quantities.
Agency bears all labour/statutory liabilities, loss/damage caused by its staff and accident/casualty liability, and must indemnify IIIT-A. It must fund PPE and maintain group insurance plus life insurance for non-ESI personnel, while final insurance contribution terms may only be settled at award.
IIIT-A may terminate without reason on one month's notice, while the agency needs two months. Breach exposes the full performance security to forfeiture; final payment is also conditioned on compliance with the dispute-resolution clause.
IIIT-A can amend/cancel the RFP, reject any bid including the lowest, split the tender among multiple firms, and engage other firms whenever required. This limits volume certainty and recovery of mobilisation overheads.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Deputy Registrar (Stores & Purchase), Indian Institute of Information Technology Allahabad, Deoghat/Jhalwa, Prayagraj – 211015. This is the addressee for any registered-post hard copy of non-NEFT/RTGS bid security. Tender queries must go through the CPP Portal, not email.
Room No. 1820, Conference Hall (Stores & Purchase Office), East Wing, Admin Building, IIIT Allahabad, Jhalwa, Prayagraj – 211015.
For a site visit, email [email protected] at least one day before the intended working-day visit; visits are contemplated Monday–Friday, 10:00 AM–05:00 PM, subject to Institute approval.
For online-submission process issues, the 24×7 CPP Portal Helpdesk number is 1800 23 7315.