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Published on 14-08-2026.
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Custom Bid for Services - 9030C26C85 Mechanical Agency for FGH and ARU IV M and I Shutdown jobs at Gujarat Refinery Fixed part RFQ Item No 30 and 60
Indian Oil Corporation Limited · Vadodara, Gujarat9746079
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
14 Aug 2026
14 Sept 2026
₹5.4 Cr
₹1.4 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Published on 14-08-2026.
No pre-bid meeting is scheduled. The GeM bid allows 4 days for technical clarifications during technical evaluation.
Latest amended deadline: 11-09-2026 at 15:00. This replaces the original 04-09-2026 at 16:00; Corrigendum 4550073 dated 03-09-2026 is metadata-only and has no tender file available for citation.
Latest amended opening: 12-09-2026 at 15:00. This replaces the original 04-09-2026 at 16:30; Corrigendum 4550073 dated 03-09-2026 is metadata-only and has no tender file available for citation.
120 days from the latest Bid End Date, i.e. from 11-09-2026. The commercial wording also states four months from tender opening; the GeM bid’s expressly defined 120-day-from-end-date field is the bid-specific value.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Estimated bid value is INR 53,650,626.08 inclusive of all taxes. It is guidance for EMD and eligibility only, not a benchmark for quoted-price reasonableness.
EMD is Rs. 135,000.00. Indian bidders may pay online/RTGS or furnish a prescribed scheduled-bank BG because the amount exceeds Rs.1 lakh; GeM also accepts a surety bond. A BG must remain valid for 07 months from the last date of bid submission.
No tender document fee is stated; tender documents are downloadable free of charge.
Total Security Deposit is 5% of total contract value excluding GST. Initial Security Deposit/ePBG is 2.5%; the remaining portion is recovered from running bills. The GeM ePBG duration is 38 months. PBG or online RTGS/internet banking is permitted, with proof uploaded within 15 days of award; BG/surety security remains valid through the 12-month defect liability period plus 3 months, with a further 3-month claim period under GCC.
The bid-specific timeline is payment within 45 days after issue of the Service Delivery Acceptance Certificate and online submission of bills. No mobilization advance applies. MSME invoices may be routed through TReDS.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
Minimum annual turnover: Rs. 321.91 Lacs in any one of the immediate three preceding financial years, supported by audited financial statements/acceptable CA evidence. No MSE or startup relaxation applies because the job is critical.
During the seven-year lookback ending on the last day of the month before the original bid-submission month, bidder must have completed either 3 similar works of at least Rs 160.96 Lacs each, 2 of at least Rs 214.61 Lacs each, or 1 of at least Rs 268.26 Lacs. Values are inclusive of GST.
Similar work means turnaround/shutdown jobs including maintenance of heat exchangers, columns/vessels, furnaces and hot work involving CS, SS or AS piping in a petroleum refinery, petrochemical plant, hydrocarbon fertilizer plant or hydrocarbon industry. Submit work order with SOR/scope and completion certificate showing executed value, completion date and WO number; sub-contract experience additionally needs end-user/owner/EIC evidence.
Only the bidding entity’s experience is normally counted; own-plant work is excluded. Prior JV/consortium work is credited only to the bidder’s documented share/portion. Foreign bidders are not accepted in this domestic tender.
Bidder must furnish PF registration/code, PAN, GSTIN, independent ESI code or prescribed undertaking, constitutional documents, and valid authority for the bid signatory.
Only Class-I and Class-II local suppliers are eligible; non-local suppliers are ineligible. Class-I threshold is 50% local content. Purchase-preference claim requires the local-content certificate, with auditor certification where applicable.
A joint bidder/consortium offer is not accepted because this tender does not specifically permit it. Sub-contracting is expressly not permitted.
Bidder is ineligible if holiday-listed by IOCL or MoPNG, under liquidation/court receivership, or in insolvency/bankruptcy proceedings. The project consultant and specified affiliates cannot participate. False/fabricated documents invalidate the bid and may attract penal/holiday-listing action.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Mechanical agency services for FGH and ARU-IV (604) M&I shutdown jobs at IOCL Gujarat Refinery, P.O. Jawaharnagar, PIN 391320, against the tender SOR.
Execute turnaround maintenance round-the-clock, including Sundays/holidays, under refinery work permits; deploy separate 12-hour-shift labour, supervision and resources for simultaneous or phased unit shutdowns. Work covers equipment/piping/structural jobs and includes heat-exchanger retubing/cleaning, furnace work, hot work, testing, IBR coordination and site-directed unit/offsite jobs.
Contractor provides all labour, planning/supervision, tools, tackles, consumables, welding/cutting/heat-treatment/radiography/hydro-jetting/testing equipment, cranes/hydras/trailers/bundle pullers and other machinery, except specifically listed IOCL supplies. Submit supervisor resumes, workforce organogram, twice-daily progress reporting and resource records.
IOCL supplies power, water, air and steam at the nearest available point, subject to 1% water and 0.5% electricity deductions on executed SOR items, and supplies replacement/new piping materials listed in SCC-T. Contractor makes all arrangements from the utility point.
Contract validity is 24 months from work-order issue. Each unit has 15 pre-shutdown days and 30 post-shutdown days; FGH shutdown is 20 days (16 engineering days) and ARU-IV is 15 days (11 engineering days). FGH is tentatively Nov-Dec 2026; ARU-IV is tentatively in the next year. Final dates/periods are set by EIC.
SOR quantities are approximate and may increase/decrease; payment is only for actual measured work. The SOR is divided into fixed items 30/60, contractor profit items 70/80 and variable items 10/20/40/50. Quote total lump-sum inclusive of GST on GeM, subject to component floor prices and overall-lowest evaluation.
Structural material under identified CVL items must conform to the latest edition of IS 2062. Work must follow IOCL safety manuals, ISMS-1007 scaffolding requirements, IFR-suit specifications, work permits and statutory labour/safety obligations.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit only on GeM (www.gem.gov.in) before the deadline under the two-packet system: unpriced techno-commercial bid and online price bid. Offers by other modes are not accepted; no price may appear in the technical bid.
Use tender formats, duly filled and digitally signed; where specified, use bidder letterhead. Upload legible scans. The complete Declarations and Undertakings must bear seal and signature/digital signature; partial/non-submission may cause rejection.
If EMD is a BG, upload its scan in the unpriced bid and deliver the matching original in a sealed envelope superscribed with tender/bidder details to the tender-issuing authority at IOCL Gujarat Refinery. The NIT says before the submission deadline but not later than 7 days from tender opening; this NIT wording prevails over the commercial clause’s “7 working days”.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The GeM corrigendum superseded all earlier Buyer Added Bid Specific Terms. It expressly permits EMD by RTGS/internet banking with proof uploaded, performance security by RTGS/internet banking with proof within 15 days of award, and limits eligibility to Class-I/Class-II local suppliers with 50% Class-I local content.
The attached IOCL corrigendum added that FGH shutdown is tentatively Nov-Dec 2026 and ARU-IV shutdown is tentatively planned for the next year. The same files appear under both Date/1 and Other/1 folders; they are duplicate copies of the same amendment, not separate substantive changes.
The metadata-only date corrigendum (no attached tender file) extended bid submission from 04-09-2026 16:00 to 11-09-2026 15:00 and opening from 04-09-2026 16:30 to 12-09-2026 15:00.
Final bid end/opening are 11-09-2026 15:00 and 12-09-2026 15:00; validity is 120 days from bid end; EMD is Rs.135,000; Class-I/Class-II local suppliers only; FGH is tentatively Nov-Dec 2026 and ARU-IV in the following year.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
GeM states 120 days from Bid End Date, while commercial Clause 2.9 says four months from tender opening. Use the bid-specific GeM value: 120 days from the latest amended end date.
NIT says the original BG should reach before the submission deadline but not later than 7 days from tender opening; commercial conditions say within 7 working days from technical-bid opening. NIT expressly supersedes other tender sections, so use the stricter NIT wording and seek written confirmation.
GeM Bid says payment within 45 days of SDAC and online bill submission, whereas the commercial conditions state RA bills in 10 working days and final bills in 30/90 days. Because Clause 23.4 applies GCC timing only unless specified elsewhere and GeM specifies 45 days, use 45 days for cash-flow planning, but obtain confirmation of milestone billing.
GCC generic clauses require 10% security deposit, but NIT states SD 5% and ISD 2.5%, and the GeM ePBG field is 2.5%. NIT supersedes GCC: total SD is 5%; 2.5% is the initial/ePBG component, with balance recovery from bills.
NIT says subcontracting is not permitted, while generic commercial Clause 22 discusses subcontracting with EIC approval. The tender-specific NIT prohibition prevails: do not subcontract.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please confirm the exact deadline for physical original EMD BG: before bid submission/within 7 calendar days after opening under NIT, or within 7 working days after technical opening under the commercial conditions.
Please confirm whether interim RA bills will be paid in 10 working days or all service bills in 45 days after SDAC, and define when SDAC will be issued for each unit/phase.
Please confirm that GeM ePBG of 2.5% satisfies ISD, with the remaining 2.5% recovered from RA bills to reach NIT’s 5% total SD, and clarify whether 38-month ePBG validity already includes DLP and claim period.
Please state the minimum advance notice for final FGH/ARU-IV shutdown dates, whether ARU-IV will necessarily occur within the 24-month contract, and how standby/remobilization costs will be treated if dates shift.
Please provide minimum committed quantities/job lists by unit and confirm treatment if variable SOR quantities materially fall, since quantities are approximate, payment is actual-measurement based, and fixed-part overquote is loaded as contractor profit.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Only 16 FGH and 11 ARU-IV engineering days count for completion/price reduction. Work is 24x7 with separate 12-hour-shift manpower and potentially simultaneous/phased fronts, creating high mobilisation, fatigue-management and productivity risk.
Late completion triggers price discount from 1/8% after one week up to 5% of total contract value; this does not prejudice IOCL’s right to recover actual direct damage. Formal time extension is the sole remedy for owner-caused delays, with no extended-stay compensation.
FGH is tentatively Nov-Dec 2026 and ARU-IV in the next year, while final dates are controlled by EIC. Resources can be demobilized at EIC discretion and must be remobilized within 48 hours, exposing bidder to standby, retention and remobilization cost.
Quantities may increase/decrease and payment is actual-work based. Contractor must provide extensive heavy equipment and consumables; IOCL equipment, if exceptionally provided, is chargeable at the higher prescribed rate, and contractor cannot claim delay for IOCL-arranged resources.
Safety violations attract Rs.5,000 per occasion; injury can add 1% of contract value capped at Rs.2,00,000 per injury; fatality can add 2% capped at Rs.20,00,000 per fatality, plus a Rs.5,00,000 special contribution for death and statutory liabilities.
Wages must reach workers by the 7th. Delay attracts Rs.50 per person per day; if IOCL pays workers, it deducts an additional 15% overhead from RA bills, without preventing suspension/holiday listing.
No mobilization advance; payment may take 45 days after SDAC and online bill submission. Total SD is 5%, and security remains tied through the defect-liability/security period without interest.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Ms. R. Sankeetha, DGM (Contracts), Indian Oil Corporation Limited, Gujarat Refinery-391320. Email: [email protected]. Phone: 0265-223-7181/8181. The original EMD BG is addressed to the office of this tender-issuing authority.
Alternate emails: [email protected] and [email protected]. Alternate phones: 0265-223-7190 and 0265-223-7184.
Anwesha Chakrabarty, IOCL Gujarat Refinery, P.O. Jawaharnagar, PIN 391320.
HOD grievance email: [email protected]. Buyer email: [email protected].