Mechanical and Idea Lab Material

Bid publication date

Bid document is dated 04-08-2026 (Bid Number GEM/2026/B/7855849).

• No corrigendum is present in the tender pack; this remains the applicable publication/issue date.

Bid end / submission deadline

Bid End Date/Time is 25-08-2026 19:00:00.

• If fewer than 3 bids are received, GeM auto-extension applies once for 4 days (minimum 3 bids required to disable auto extension; auto extension count = 1).
• No pre-bid meeting or clarification deadline is stated in the bid document.

Bid opening

Bid Opening Date/Time is 25-08-2026 19:30:00.

• Type of Bid is Two Packet Bid; Bid to RA is not enabled.

Bid offer validity

Bid Offer Validity is 90 days from the bid end date.

• Per GeM GTC, Bid Security/EMD should be valid for 45 days beyond bid validity.

Delivery period

Delivery period is 45 days for every item/consignee line.

• Applies to all nine BOQ lines across the three evaluation schedules.

Technical clarification window during evaluation

Time allowed for Technical Clarifications during technical evaluation is 2 Days.

Estimated bid value

Estimated Bid Value is INR 58,00,000, split schedule-wise as INR 20,00,000 + 20,00,000 + 18,00,000.

• Blow Moulding Machine schedule estimated value: 2000000.
• Stair Casting Machine schedule estimated value: 2000000.
• Idea Lab schedule estimated value: 1800000.
• Estimated value is declared only for guidance on EMD and eligibility filters and has no bearing on quoted price.

EMD / Bid Security

Schedule-wise EMD is INR 40,000 + 40,000 + 36,000 (Advisory Bank: State Bank of India); EMD applies per selected schedule/group.

• Blow Moulding Machine EMD Amount (In INR): 40000.
• Stair Casting Machine EMD Amount (In INR): 40000.
• Idea Lab EMD Amount (In INR): 36000.
• EMD & Performance security should be in favour of Beneficiary: Director, National Institute of Technical Teachers Training and Research (NITTTRs), Ministry of Education Bhopal, Department of Higher Education.
• EMD is also accepted in the form of a surety bond.
• Per GeM GTC, Bid Security forms include Insurance Surety Bond, Account Payee Demand Draft, FDR, Banker's Cheque, Bank Guarantee (including e-BG), or online payment in acceptable form; validity should be 45 days beyond bid validity; no interest is payable.
• EMD exemption: bidder must submit valid supporting documents; under MSE category only manufacturers for goods (not traders) are eligible; Start-ups and other GTC exempt categories also apply.
• Scanned EMD must be uploaded online; hard copy must reach the Buyer within 5 working days of bid opening, failing which the bid may be rejected.

Performance security / ePBG

ePBG Percentage is 5.00% for 38 months; Advisory Bank is State Bank of India.

• Per GeM GTC, performance security for e-Bidding contracts is valid for 2 months beyond completion of all contractual obligations including warranty; must be submitted within 15 days of award; payments become due only after receipt and verification; no interest is payable.
• Acceptable performance security forms under GTC: Insurance Surety Bonds, Account Payee DD, FDR from a Commercial bank, Bank Guarantee (including e-BG), or online payment in acceptable form.
• No separate tender/document fee is stated in the bid.

Payment terms

For goods, 100% payment is released within 10 days of CRAC issuance and online bill submission, unless STC/ATC states otherwise.

• CRAC forms the basis of payments; no payment for rejected goods.
• Prices are evaluated on total all-inclusive landed price at consignee destination; installation/commissioning charges are to be included in offered price.
• ATC requires all related installation/training charges to be borne by the supplier for Schedules 1 and 2.

Bidder average annual turnover

Minimum Average Annual Turnover of the bidder (For 3 Years) is 10 Lakh(s), validated from GeM verified turnover data.

• Turnover is for last three financial years ending 31st March of the previous financial year; system-validated from GeM portal financial data; no separate documentary evidence required for bidder turnover.
• If data available for only two of last three years, average is on those two years; if entity is less than three years old, completed years after incorporation are used.
• MSE and DPIIT-registered Startup bidders get complete relaxation from bidder turnover, subject to quality/technical compliance and uploading supporting exemption documents.

OEM average turnover

OEM Average Turnover (Last 3 Years) is 100 Lakh(s), supported by audited balance sheets or CA/Cost Accountant certificate.

• MSE OEM of offered products is relaxed from OEM Average Turnover criteria; DPIIT Registered OEM Startup likewise relaxed, subject to quality/technical compliance.

Experience and past performance

3 years past experience in same/similar category products to Central/State Govt/PSU is required, plus past performance of 50% of bid quantity in any one of the last three financial years.

• Experience: Bidder or its OEM (themselves or through reseller(s)) should have regularly manufactured and supplied same or similar Category Products to any Central/State Govt Organization/PSU for the indicated number of Financial years before bid opening; submit relevant contracts and delivery acceptance certificates like CRAC for each Financial year.
• In bunch bids, the primary product category with highest value must meet the criterion.
• Past Performance: supplied same/similar Category Products for 50% of bid quantity in at least one of the last three Financial years before bid opening to any Central/State Govt Organization/PSU; submit contracts proving cumulative order quantity in any one FY.
• MSE and DPIIT Startup complete relaxation from Years of Experience is available, with supporting documents.
• Schedule 2 ATC adds a stricter similar-supply condition: successful supply of similar Stir Casting Machines during last three FYs to reputed Government institutions (IITs, NITs, universities, research organizations or equivalent premier institutions) in India or abroad, with PO copies.
• Schedule 3 ATC requires three years' experience in supply and installation of similar equipment, with past work orders.

Make in India / local supplier eligibility

Only Class 1 and Class 2 local suppliers may participate; minimum local content is 50% (Class 1) and 20% (Class 2).

• MII Purchase Preference: Yes; preference up to L1+20% price band for maximum 50% of bid quantity.
• MSE Purchase Preference: Yes; preference up to L1+15% for maximum 25% of bid quantity (MSE OEMs/Service Providers).
• To claim MII preference, upload OEM certificate of local content percentage and locations of local value addition.
• Bid splitting not applied.

OEM authorization, financial standing and debarment conditions

Non-OEM bidders need bid-specific MAF for Schedules 1 and 2; bidders must not be bankrupt/under liquidation (Schedules 1–2) and Schedule 3 requires no blacklisting in last 5 years.

• Schedule 1 & 2: bid-specific Manufacturer Authorization with digital or ink signature and seal; without it (if bidder is not OEM) bid is liable for rejection.
• Schedule 1 & 2: bidder should not be under liquidation, court receivership or similar proceedings, should not be bankrupt; declaration on letterhead required.
• Schedule 3: bidder should not be blacklisted by any Govt/Semi Govt/Educational Institutions in the last 5 years; declaration on letterhead required.
• Land-border restriction (GeM GTC clause 26): any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority; false declaration/non-compliance is ground for immediate termination and legal action.

What is being procured

Supply of Mechanical and Idea Lab Material — 32 units across 9 item categories in 3 evaluation schedules for NITTTR Bhopal.

• Schedule 1 – Blow Moulding Machine: 1 No., estimated value INR 20,00,000.
• Schedule 2 – Stair/Stir Casting Machine: 1 No., estimated value INR 20,00,000 (Computerized Bottom Pouring Type with optional attachments for MMC in Al & Mg).
• Schedule 3 – Idea Lab / Electronics Workshop equipment: Variable Power Supply (3), DC regulated power supply (5), Mixed Channel CRO (5), Electronic Work benches (5), MINI DESKTOP LATHE CUM MILLING (1), IC tester (1), Soldering and Desoldering Station with digital display (10); schedule estimated value INR 18,00,000.
• Contract is awarded schedule-wise; L1 is determined separately for each schedule.

Delivery location and timeline

All deliveries are to N.I.T.T.T.R., Shanti Marg, Shamla Hills, Bhopal 462002 within 45 days.

• Consignee for Schedules 1–2: Vipin Kumar Tripathi.
• Consignee for Idea Lab items: Anand Singh Walkey.
• Option clause: purchaser may increase/decrease ordered quantity up to 25% at contract placement and may increase up to 25% during currency at contracted rates, with formula-based additional delivery time (minimum 30 days if original DP ≥ 30 days).

Installation, commissioning, training and inclusions

Schedules 1 and 2 require installation, demonstration, testing, commissioning and operator training at NITTTR Bhopal by OEM/OEM-certified/OEM-authorized resource, with accessories, utilities and test raw materials included; all related charges on supplier.

• Schedule 1 scope includes all required accessories/utilities and raw materials (minimum 2 kg) for testing/fabrication; moulds 230/500/750/1000 mL and listed auxiliaries (cooling tower, scrap grinder, compressor, 2 TR chiller, etc.).
• Schedule 2 includes Al & Mg powders minimum 2 kg each, dies/moulds (3), accessories/spares kit, plus optional attachments: Ultrasonic Vibrator (1) and Centrifugal Die Casting (1).
• ATC also states that all raw materials and special machine accessories, if required in the future, shall be provided by the bidder (Schedules 1 and 2).
• Buyer inspection by empanelled inspection authority is not required (Inspection Required: No).
• Detailed technical parameters are in the BOQ/TSC specification sheets for each schedule/item.

Submission mode and bid structure

Online Two Packet Bid on GeM; financial bid via the prescribed Excel; no reverse auction.

• Documents required from seller (portal list): Experience Criteria, Past Performance, Bidder Turnover, Certificate (Requested in ATC), OEM Authorization Certificate, OEM Annual Turnover, Compliance of BoQ specification and supporting document.
• Financial Document Required: Yes; Excel Upload Required: Financial - 1785407806.xlsx.
• Evaluation is group/schedule-wise; bidders may select schedule(s) and pay corresponding EMD.
• Documents uploaded by bidders are visible to other participating bidders (Yes).
• Physical originals: GeM GTC requires hard copy of Bid Security/EMD to Buyer within 5 working days of bid opening; GeM disclaimer forbids mandating other physical documents as a pre-requisite to qualify.
• ATC documents for Schedules 1–2 require digital or ink signed & sealed MAF/compliance/acceptance letters; Schedule 3 compliance on bidder letterhead signed/stamped or digitally signed.

No corrigendum / addendum issued

The available tender document set contains no corrigendum or addendum; original bid values apply as published.

• Final applicable key values: Bid dated 04-08-2026; Bid End 25-08-2026 19:00:00; Bid Opening 25-08-2026 19:30:00; Bid validity 90 days; Estimated value INR 58,00,000; EMD 40000/40000/36000 schedule-wise; ePBG 5% for 38 months; delivery 45 days.

Stair Casting vs Stir Casting machine naming

The same Schedule 2 equipment is alternately called 'Stair Casting Machine' and 'Stir Casting Machine' across the bid and BOQ/ATC.

• Bid portal item/category and evaluation schedule use 'Stair Casting Machine', while ATC/specification sheets use 'Computerized Bottom Pouring Type Stir Casting Machine'.
• Impact: bidders should treat these as the same Schedule 2 package and quote against the detailed Stir Casting specification sheet; seek buyer clarification if catalogue matching is blocked by the name mismatch.

Schedule 2 institution-specific experience vs GeM ATC disclaimer

Schedule 2 ATC requires prior supplies specifically to IITs/NITs/universities/research/premier institutions, while the bid disclaimer states that seeking experience from specific organisations/institutes only can render the bid & contract null and void.

• GeM disclaimer item 8: 'Seeking experience from specific organization / department / institute only or from foreign / export experience' — if incorporated by Buyer, bid & resultant contract shall be treated as null & void.
• Schedule 2 ATC clause 4 demands POs to IITs, NITs, universities, research organizations or equivalent premier institutions in India or abroad.
• Bidders should raise a representation/pre-bid query; until clarified, the ATC remains written into the bid pack and is being applied by the buyer, but GeM's own disclaimer flags legal fragility.

Brand-named components in Blow Moulding specifications

Schedule 1 key features name specific brands (Hydraulics – Yuken; Helical Gear Box – Premium Transmission), which sits uneasily with GeM's prohibition on mandating specific brand/make/manufacturer except PAC buying.

• Disclaimer item 2 treats mandating procurement of/from specific Brand/Make/Model/Manufacturer/Dealer (except Single Bid/PAC) as making bid & contract null & void.
• Bidders offering equivalent brands should seek written confirmation that equivalents are acceptable.

Confirm whether Schedule 2 optional attachments are mandatory in the base price

Ask whether Ultrasonic Vibrator and Centrifugal Die Casting attachments must be included in the Schedule 2 quoted price or are true options.

• Specification sheet lists them under 'Optional Attachments' with quantity 1 each, while Schedule title is '... and its Optional Attachments' and financial template has a single line item for the whole package.
• Material to pricing and scope completeness.

Open-ended future supply of raw materials and special accessories

Seek written limits on ATC clauses requiring bidder to provide all raw materials and special machine accessories 'if required in the future'.

• Clarify duration, pricing basis, quantity caps and whether this is free-of-cost or chargeable after warranty/DLP.
• Affects commercial risk and bid/no-bid for Schedules 1 and 2.

Warranty period not expressly stated despite 38-month ePBG

Request explicit warranty/AMC/DLP period for each schedule, given ePBG duration of 38 months and GTC linkage of PS validity to warranty obligations.

• No standalone warranty clause appears in the bid ATC/BOQ text extracted; only ePBG 38 months is quantified.
• Needed to price spares, service and performance security correctly.

Acceptability of Schedule 2 experience from non-IIT/NIT government buyers

Ask whether Central/State Govt/PSU supplies satisfying the main GeM experience filter will be accepted if not to IIT/NIT/university/premier institutions, and whether the ATC conflicts with GeM disclaimer item 8.

• Also clarify if 'or abroad' foreign experience is intended despite disclaimer language on foreign/export experience.

Equivalence for brand-named sub-components and public-domain datasheet rule

Confirm whether equivalent makes are acceptable for Yuken hydraulics / Premium Transmission gearbox, and how Schedule 3 'specifications must be available in the public domain' will be verified.

• Schedule 3 rejection risk if datasheet is only OEM private PDF and not publicly hosted.

Liquidated damages for delayed delivery

LD @ 0.5% of contract value of delayed quantity per week (or part), capped at 5% normally and 10% for inordinate delay (>25% of completion period).

• Delivery period is only 45 days for all items including complex machines requiring installation/commissioning/training — tight execution window.
• No price increase allowed during extensions; buyer gets benefit of GST reductions.

Open-ended post-supply material/accessory obligation

Schedules 1 and 2 require the bidder to provide all raw materials and special machine accessories if required in the future, without stated time or price limits.

• Combined with supplier-borne installation/training charges and inclusion of utilities/raw materials in supply scope, margin risk is material.

Long performance security lock-in and payment hold until ePBG

5% ePBG for 38 months must be submitted within 15 days of award; payments become due only after PS receipt and genuineness verification.

• EMD hard-copy delay (>5 working days after opening) can cause bid rejection.
• Arbitration clause and Mediation clause are both marked No in the bid details; dispute route defaults to options selected in bid/GTC framework.

Quantity variation option up to 25%

Buyer may vary quantity ±25% at award and increase up to 25% during contract currency at contracted rates.

• Additional delivery time formula applies, subject to minimum 30 days when original DP is not less than 30 days.

Pass/fail documentary ATC and public visibility of uploads

Missing MAF, signed compliance, datasheets or declarations makes bid liable for rejection; uploaded documents (including clarification docs) are shown to other bidders.

• Only 2 days allowed for technical clarifications during evaluation.
• Schedule 3 public-domain specification requirement can disqualify niche products without public datasheets.

Land-border and labour-law compliance termination exposure

False land-border declaration allows immediate termination and legal action; labour-code non-compliance is treated as contract breach.

Procuring organisation / office

Buyer is National Institute of Technical Teachers Training And Research (NITTTRs), Bhopal under Department of Higher Education, Ministry of Education.

• Office Name: Bhopal.
• Consignee delivery address: N.I.T.T.T.R., Shanti Marg, Shamla Hills, Bhopal 462002.

Buyer / grievance email contacts

HOD grievance email [email protected]; Buyer Email [email protected].

• No telephone numbers are printed in the bid document.
• Sellers may also use the GeM Representation window in Seller dashboard for objections/grievances on ATC/bid conditions; buyer must reply before opening bids.

Consignees / reporting officers

Vipin Kumar Tripathi (Blow Moulding and Stair Casting schedules); Anand Singh Walkey (Idea Lab electronics items).

• Both at N.I.T.T.T.R., Shanti Marg, Shamla Hills, Bhopal 462002.

EMD / performance security beneficiary and physical EMD address cue

Beneficiary is Director, NITTTR (NITTTRs), Ministry of Education, Bhopal, Department of Higher Education; physical EMD hard copy goes directly to the Buyer within 5 working days of bid opening.

• Advisory Bank: State Bank of India.
• Documents do not print a separate postal address exclusively for physical EMD beyond the Institute/Bhopal buyer identity.