Mechanical Maintenance Job at Barauni TOP

Bid publication date

Bid document dated 21-07-2026 (GEM/2026/B/7817574).

• No corrigendum is present in the tender pack; this remains the publication/issue date.

Bid submission end date/time

Bid End Date/Time is 04-08-2026 10:00:00.

• Auto-extension is configured: bid extends by 3 days, up to 3 times, unless at least 3 bids are received.
• No pre-bid meeting or separate clarification-deadline date is stated in the bid document.

Bid opening date/time

Bid Opening Date/Time is 04-08-2026 10:30:00.

• Time allowed for Technical Clarifications during technical evaluation is 2 Days.

Bid offer validity

GeM bid states Bid Offer Validity of 30 days from Bid End Date.

• Scope of work also says bid shall be valid till 4 months from date of submission; GCC states 4 months from tender opening; BPCL GPC states 90 days from opening unless SPC says otherwise — see contradictions.
• Contract tenure on the GeM bid header is 2 Year(s); scope text also states one-year validity with mutual extension in places.

Estimated bid value

Estimated Bid Value is INR 27,19,864.17 inclusive of all taxes.

• In-house wage estimate for 4 semi-skilled labour for two years totals 27,19,864.17 including GST @18%.
• Bid clarifies estimated value is only for guidance on EMD/eligibility and does not bind quoted price.
• Minimum daily wage (exclusive of GST) is shown as INR 650 with 26 working days/month and 24-month tenure.

EMD / bid security

EMD is not required on this GeM bid.

• EMD Detail: Required — No.

Performance security / ePBG

GeM bid states ePBG is not required.

• ePBG Detail: Required — No.
• Buyer-uploaded BPCL GCC still provides a general 10% performance security deposit/retention-money regime unless SCC says otherwise; GeM bid ePBG field is No — treat as conflict (see contradictions).
• Buyer-uploaded BPCL GPC also contemplates 10% PBG for goods orders if applicable.

Tender fee

No tender/bid participation fee is specified for this bid.

• GeM disclaimer states asking for tender fee/bid participation fee is not permitted as an ATC condition.

Service charge and wage-linked pricing

Service charge must not exceed 14.5%; minimum-wage components are statutory/variable and service-charge % stays constant.

• Buyer ATC: service charge quoted must not be more than 14.5%.
• Special T&C: Total Bid Value (Basic) = wages X + (X×Y)/100 where Y ≤ 14.5%; GST extra in that clause.
• Minimum wages revise every 1 April and 1 October per CLC; tender rates to be amended as per MoLE circulars.
• Vendor must bid per-month charges inclusive of labour cost, service charge and statutory minimum-wage norms (scope also says rates inclusive of PF/ESI/Bonus/Uniform/PPE).

Payment terms

GeM payment timeline is within 10 days of SDAC and online bill submission; scope requires monthly billing and wage payment by the 7th.

• Bid Payment Timelines: Payments shall be made to the Seller within 10 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (superseding 10 days in GeM GTC clause 12).
• Scope: payment on monthly basis; no advance; bills with wages sheet, PF/ESI challan, attendance by 7th of following month; salary disbursal to workmen by NEFT on/before 7th of succeeding month.
• TReDS is preferred mode for MSME sellers registered on a TReDS exchange where buyer is registered.
• MSE purchase preference applies (L1+15% band for 100% quantity).

Minimum average annual turnover

Minimum average annual turnover of the bidder for 3 years is 3 Lakh(s).

• Turnover is for last three years ending 31st March of previous financial year; upload certified audited balance sheets or CA/Cost Accountant certificate.
• If bidder is less than 3 years old, average of completed financial years after constitution is taken.
• Turnover eligibility criteria to be verified by buyer at technical evaluation.
• Buyer ATC separately requires financial returns of last two years, failing which disqualification.

Past experience / similar services

GeM bid requires 3 years' past experience of similar services, with 40%/50%/80% value thresholds; scope ATC raises OMC depot experience to 5 years.

• Years of Past Experience Required for same/similar service: 3 Year(s); Past Experience of Similar Services required: Yes.
• Experience must be of providing similar services to any Central/State Govt Organisation/PSU; upload contracts/orders for each financial year (ending March prior to bid opening).
• Past Experience of Similar Services over last three years (current FY + last three FYs ending March prior to bid opening): three similar completed services ≥40% estimated cost; or two ≥50%; or one ≥80%.
• Special T&C: vendor should have relevant experience of minimum 5 years in similar work for Depot in Oil Marketing Company — conflicts with 3-year GeM criterion.
• MSE: complete relaxation from years of experience and turnover (Startup relaxation: No). MSE seeking relaxation must upload supporting documents.

Geographic / limited-tender eligibility

Bidder must be from Bihar with registered office presence in Bihar; bid is a limited tender.

• Buyer ATC: The Bidder must be from Bihar State.
• Technical specs: geographical presence of Service Provider registered office required in consignee's State — Bihar.
• Limited Tender Applicable: Yes; participation is restricted to listed seller organisations (names masked in extract as ***************).
• Reason recorded: not in public interest to procure through advertised tender enquiry.

Statutory registrations and labour compliance

Contractor must hold GST registration, valid labour licence, ESI/EPF coverage and comprehensive workmen insurance; comply with listed labour statutes.

• Must obtain valid labour license; provide police verification of all workmen.
• Compliance required with CLRA Act 1970, Payment of Gratuity Act 1972, EPF Act 1952, ESIC Act 1948, Minimum Wages Act 1948, Factory Act & Rules 1948, etc.
• GeM land-border rule (GTC clause 26): bidder from a country sharing land border with India eligible only if registered with Competent Authority.
• MII Compliance: Yes. MSE Purchase Preference: Yes (15% price band; 100% quantity).
• BPCL holiday-listing policy is stated to apply via GPC link on BPCL website.

Consortium / JV

No consortium or joint-venture eligibility rules are stated in the tender documents.

Service being procured

Facility Management Service — Manpower based (Version 2), Industrial: Mechanical Maintenance Job at Barauni TOP for 4 semi-skilled contract workers.

• Skill Category: Semi-skilled; Profile: Contract Worker; Education: Secondary School; Experience of manpower: 3 to 7 Years.
• Location: BPCL Barauni TOP, Paprour, Barauni, Dist-Begusarai, Bihar — PIN 851114.
• Number of resources to be hired: 4; Tenure/Duration of Employment: 24 months; 26 working days/month.

Mechanical maintenance deliverables

Full mechanical upkeep of TOP valves, strainers, tanks, product/FF pipelines, loading arms, PCVO calibration, DG/FF fueling and fire-fighting equipment with prescribed records.

• Keep all valves free-operative/leak-free; clean/service strainers; check/set PV valves and mano meters.
• Maintain AG/UG tanks (vents, anchor bolts, sprinkler, foam pourer, gaskets).
• Service product and fire-fighting pipelines including hydrants, monitors and fittings.
• Maintain/minor-service loading arms and TLF gantry mechanical equipment; calibrate loading arms with mobile prover tank; calibrate/safety-check PCVO tank lorries.
• Fuel DG sets and FF engines; keep pumps lubricated; operate/restore safety hose, hydrants, foam monitors, foam trailer with zero FF equipment failure target.
• Shutdown jobs beyond normal hours/Sundays/holidays; assist in PLT and TLFG operations; execute other jobs instructed by Engineering OIC.
• Company provides spares/materials/tools & tackles; contractor provides PPE/uniforms and standby workers for 100% attendance.

Contract duration and working conditions

GeM bid period is 2 years; scope texts variously say one year with one-year mutual extension or two years with further extension.

• GeM Bid Details: Contract Period 2 Year(s); consignee tenure 24 months.
• Scope Terms: ONE YEAR with provision for extension by another year on mutual agreement at same rates; elsewhere TWO YEAR with another-year extension; LOI validity one year extendable one year.
• Termination for convenience: one month's advance written notice without assigning reason.
• Site is a running licensed installation; party shall visit site before quoting; height work needs prescribed safety precautions.
• Safety duties: PPE (boiler suit, helmet, safety shoes, goggles/gloves as needed), HSE policy, housekeeping, near-miss/BBS reporting, fire drills, medical check-up minimum twice a year.

Submission mode and bid structure

Online two-packet GeM bid; price breakup financial document required; no physical pre-qualification originals mandated.

• Type of Bid: Two Packet Bid; evaluation method: Total value wise evaluation; Bid to RA enabled: No.
• Financial Document Indicating Price Breakup Required: Yes.
• Excel upload required: WAGE CALCULATION SHEET - 1784643808.xlsx.
• Documents uploaded by bidders are shown to other participated bidders (Yes).
• GeM disclaimer: mandating physical-form documents as a pre-requisite to qualify bidders is prohibited; no physical submission address/deadline is prescribed in the pack.
• Buyer may seek technical clarifications within 2 days during technical evaluation.

Signing / portal mechanics

Bid is on GeM marketplace under GeM GTC, bid conditions and service SLA; seller representations via GeM Representation window.

• This Bid is governed by the General Terms and Conditions, conditions stipulated in Bid and Service Level Agreement specific to the Service as provided in the Marketplace; SLA overrides conflicting GTC service conditions.
• No Class of digital signature is separately prescribed beyond normal GeM seller participation requirements in these documents.

No corrigendum / addendum found

The document set contains no corrigendum or addendum; original bid values apply as published.

• Files present are GeM bid, wage sheet, BPCL GPC, scope/ATC, BPCL GCC and GeM GTC only.
• Final key values remain those in the original GeM bid dated 21-07-2026: bid end 04-08-2026 10:00, opening 04-08-2026 10:30, offer validity 30 days, estimated value INR 27,19,864.17, EMD/ePBG not required, contract period 2 years (subject to internal scope conflicts noted under contradictions).

Contract duration: 2 years vs 1 year

GeM bid and one scope clause say two years; other scope clauses say one year with mutual one-year extension.

• GeM Bid Details: Contract Period 2 Year(s); consignee employment tenure 24 months; wage sheet cost for two years = estimated value.
• Scope Terms & Conditions clause 2 and clause 23/Salaries: one year from LOI, extendable one year by mutual consent; Salaries clause 4: subject tender period is for one year.
• Scope 'Others' clause: period of contract shall be of TWO YEAR with provision for extension by another year.
• Bidder impact: unclear firm tenure and extension rights; seek written clarification which duration and LOI start govern the GeM contract.

Bid validity: 30 days vs 4 months vs 90 days

GeM bid offer validity is 30 days from end date; scope says 4 months from submission; GCC 4 months from opening; GPC 90 days.

• GeM Bid Offer Validity (From End Date): 30 (Days).
• Scope: THE BID SHALL BE VALID TILL 4 MONTHS FROM THE DATE OF SUBMISSION.
• BPCL GCC clause 7: valid for acceptance for four months from date of opening of the tender (Technical Bid in two-bid).
• BPCL GPC clause 19: rates valid 90 Days from date of opening unless SPC specifies otherwise.
• For GeM process, the bid header 30-day validity is the portal field; written ATC/scope still conflicts and should be clarified.

Experience requirement: 3 years vs 5 years OMC depot

GeM eligibility uses 3 years similar service (with value thresholds); special T&C demands minimum 5 years similar OMC depot work.

• GeM: Years of Past Experience Required 3 Year(s) plus 40/50/80% similar completed services tests for Central/State/PSU.
• Scope Special T&C clause 6: minimum 5 years similar work for Depot in Oil Marketing Company.
• MSE complete experience relaxation on GeM may not clearly extend to the 5-year OMC special condition — high bid risk.
• Action: clarify whether 5-year OMC condition is mandatory and whether MSE relaxation applies to it.

GST: extra vs inclusive in quoted amount

Special T&C says GST extra on wages+service charge, but another clause says GST must be included in quoted amount; GeM estimated value is tax-inclusive.

• Scope p9: GST shall be applicable extra; GST calculated on Basic Amount of Wages + Service Charge.
• Scope p10 clause 14: GST amount has to be included in the amount quoted. No extra amount has to be assumed.
• GeM estimated bid value is Inclusive of all taxes; wage workbook adds GST @18% into two-year total.
• Pricing risk if portal quote is treated as tax-inclusive while bidder assumed GST extra.

Performance security: GeM ePBG No vs BPCL 10% security/PBG

GeM bid disables ePBG, while attached BPCL GCC/GPC still prescribe 10% performance security/PBG regimes.

• GeM ePBG Detail Required: No; EMD Required: No.
• GCC clause 18.1: successful contractor to provide security deposit of 10% unless SCC otherwise; else 10% retention from RA bills.
• GPC clause 14: PBG 10% of basic value unless otherwise specified.
• GeM order of precedence generally lets bid/ATC fields govern GeM contracts, but attached BPCL conditions create residual risk of post-award 10% deduction/demand.

Turnover evidence period: 3 years vs last two years' returns

GeM turnover criterion is 3-year average; ATC insists on financial returns of last two years only as a pass/fail upload.

• Submit both: full 3-year turnover proof and explicitly last two years' financial returns to avoid ATC disqualification.

Which contract duration governs award?

Ask buyer to confirm whether firm contract period is 24 months as per GeM bid or 12 months extendable as per several scope clauses.

• Material to pricing of service charge, resource commitment, standby labour and PPE (2 pairs each).

Does the 5-year OMC depot experience override GeM 3-year criteria / MSE relaxation?

Seek written confirmation whether Special T&C 5-year OMC depot experience is mandatory and if MSE complete experience relaxation still applies.

• Pass/fail risk for bidders with only 3-year PSU experience or MSE exemption reliance.

Is quoted GeM price GST-inclusive, and is ePBG/security truly nil?

Clarify tax loading on the portal quote and whether BPCL 10% GCC/GPC security/PBG will still be demanded despite ePBG Required = No.

• Also confirm service-charge ceiling evaluation method (reject above 14.5% vs load).
• Confirm limited-tender invitation list membership / eligibility if not an invited seller.

What exact documents satisfy 'Certificate' and 'Additional Doc 1' ATC fields?

Request checklist naming the Certificate and Additional Doc 1 expected under Document required from seller.

• ATC text only expressly lists service-charge cap, Bihar bidder and two-year financial returns.

Open-ended penalties and bill debits

Multiple clauses allow company-fixed penal amounts and unilateral damage recovery from bills without a quantified LD schedule in the scope.

• Insufficient manpower on a day attracts 'suitable penalty'.
• Loss from non-adherence to scope: penal amount as fixed by company debited from monthly payment.
• Asset damage: corporation may identify loss and deduct from pending bills without referring to contractor.
• Anomaly/non-adherence: terminate and debit penal amount as fixed by company.
• Contractor solely responsible for leakage and any property loss/penalties.

Termination convenience and broad indemnity

BPCL may terminate with one month's notice without reason; contractor carries wide statutory and third-party indemnities.

• One-month termination right before expiry without assigning reason.
• Full indemnity for labour-law defaults, workmen's compensation, third-party injury, and principal-employer obligations.
• Non-payment of wages as per guidelines leads to contract cancellation.
• Arbitration Clause: No; Mediation Clause: No on GeM bid — dispute forum residual risk.

Manpower cost and compliance cash-flow risk

Service charge capped at 14.5% while contractor funds PPE, standby labour, insurance, statutory remittances and must pay wages by the 7th before monthly reimbursement certainty.

• Must maintain standby workers for 100% attendance and exigency/weekly-off coverage.
• PPE/uniform at contractor cost: boiler suits, safety shoes, helmets, rain coats, sweaters (2 pairs each), blue shirt/black trouser uniform, photo ID, safety belt.
• Shutdown work on Sundays/holidays included; no extra wages over monthly bill.
• Wage revisions every six months change cash outflow; service-charge % fixed.
• Tight bid window from 21-07-2026 publish to 04-08-2026 close (~14 days) with limited tender participation.

Document conflicts create award/disqualification risk

Internal conflicts on experience years, tenure, GST loading and security can cause rejection or post-award disputes.

• See contradictions section for 3 vs 5 year experience, 1 vs 2 year tenure, GST extra vs inclusive, and ePBG No vs 10% BPCL security.
• Uploaded bidder documents are visible to other bidders — commercial confidentiality risk on GeM.

GPC goods PRS and holiday listing residual exposure

Attached goods-centric GPC includes 0.5%/week price reduction up to 5% and BPCL holiday-listing policy applicability.

• Though this is a manpower service bid, buyer uploaded GPC (labelled in GeM as minimum-wages undertaking slot) still sits in the pack.
• Holiday listing policy via BPCL website is expressly made applicable to tenders/orders.

Inviting organisation / office

Bharat Petroleum Corporation Ltd, office Barauni Top, under Ministry of Petroleum and Natural Gas.

• Organisation/Department: Bharat Petroleum Corporation Ltd.
• Office Name: Barauni Top.
• Service location / consignee address: 851114, BPCL BARAUNI TOP, PAPROUR, BARAUNI, DIST- BEGUSARAI, BIHAR.

Buyer and grievance email contacts

Buyer email [email protected]; HOD grievance email [email protected].

• Contact details of HOD Grievance redressal Email id : [email protected]
• Buyer Email id: [email protected]
• No phone numbers are printed in the bid extract.
• No separate physical bid-submission address is prescribed (online GeM submission).

Consignee / Reporting Officer

Consignee/Reporting Officer named as Amiyadipti Majhi at BPCL Barauni TOP, Begusarai, Bihar.

• Responsible for the 4 hired resources at the TOP address above.
• BPCL registered office stated in GCC/GPC: 4 & 6 Currimbhoy Road, Ballard Estate, Mumbai - 400 038 (corporate, not bid submission).