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Tender uploaded on 15/07/2026 at 17:01; online bidding starts 23/07/2026.
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Mechanised Coach cleaning, Interior Dry sweeping, Yard cleaning, Pit cleaning, service building of Madhupur Coaching Depot, Deoghar Coaching Depot) & Dumka for a period of 03 (three) years (1096 days).
Eastern Railway · Paschim Bardhaman, West BengalMC-16-5-MCC-MDP-2026-29
Written by TenderKart AI from the documents published when it was generated. Check the tender for later corrigenda before you bid.
15 Jul 2026
6 Aug 2026
₹12.4 Cr
₹7.7 L
All important dates as they stand after corrigenda: publication, pre-bid/clarification deadline, bid submission deadline, bid opening, and bid validity period.
Tender uploaded on 15/07/2026 at 17:01; online bidding starts 23/07/2026.
No pre-bid conference is required; no separate clarification deadline is stated.
Online bids close on 06/08/2026 at 15:00 portal time; original/revised bids are accepted only up to that time.
No calendar date/time is specified. The technical portion opens online first after closing; financial bids of technically suitable bidders open later. If closing day is a holiday/bandh/strike, closing does not move and opening may occur on a convenient later day.
90 days from the date of bid opening; Railway may request an extension.
Tender value or estimated cost, EMD/bid security (amount, acceptable forms, validity), tender document fees, performance security, and key payment terms.
Advertised value is Rs.123626450.62. Tender document cost is Rs.0.00.
EMD is Rs.768100.00 and must accompany the bid. It secures the 90-day offer-validity obligation. The tender permits online payment; where online payment is not made, the money receipt/instrument must be uploaded and its original deposited in the tender box before closing. The documents do not enumerate instrument forms, instead applying latest Railway Board instructions.
The special tender condition requires PG equal to 5% of contract value, in four equal separate parts, within 30 days of LOA and before agreement signing. Initial validity is through completion/maintenance, if any, plus 60 days; it must be extended with any extension.
Rates must include GST and all applicable taxes. Quotes below advertised manpower rates for Schedule 1(A) through 6(A) are summarily rejected; the base minimum-wage period is 01.04.2026 for a C-class city.
Payment is monthly for actual work done, through EFT/NEFT, after certified daily measurement/score records, statutory deductions and penalties. Bills are not processed without proof of labour payment and monthly Shramik Kalyan Portal evidence for wages, EPF, ESI and bonus.
Every pass/fail eligibility and qualification requirement: experience and past performance, turnover/net worth, registrations and certifications, consortium/JV rules, and debarment or blacklisting conditions.
In the last three previous financial years plus current FY up to opening, bidder must have satisfactorily completed one similar single service contract of at least 35% of advertised value; an ongoing contract qualifies once paid bills reach 35%.
Aggregate turnover must be at least 1.5 times advertised bid value over the last three previous FYs plus current FY to opening. Liquidity must equal 5% of estimated bid value net of other-contract commitments.
Technical score must be at least 60 for financial-bid opening. Annexure XVII weights previous similar work 20%, turnover 35%, years in operation 20%, and workforce 25%; firms operating less than one year are ineligible.
Only one bid per bidder, whether individually or as a JV member; the same bidder cannot also be a subcontractor in this process. Bidder/JV member must not be banned by a Central Government Department/Ministry of Railways, insolvent/bankrupt in the last five years, conflicted through project consultancy/personnel, or a renamed/allied entity created after business banning/suspension.
Disqualified if labour-law penalties were levied three times in the last two years, or in Asansol Division a prior contract was terminated under GCC 7.4 or reached maximum contractual penalty within the previous two years. False declarations trigger rejection/termination and banning action.
A bidder associated with a retired gazetted Railway officer must disclose retirement and, if retirement was less than one year before bid submission, permission to contract/join the bidder; absence of disclosure or a nil statement causes rejection. Gazette-employed Railway relatives/shareholder relatives must also be disclosed.
JV is allowed with maximum three members; consortium is not allowed. Lead member must hold at least 51%; each other member at least 20% for a JV of up to three. Members are jointly and severally liable, cannot bid separately/through another JV, and must preserve the MoU/constitution through bid validity and contract except approved succession-law changes.
Bid must include applicable legal-entity constitution documents, valid GSTIN, PAN, EPFO and ESIC registrations; bidders with ongoing works must also attach labour licence and EPF/ESI registrations with sample challans. A bidder from a country sharing a land border with India must furnish competent-authority registration.
A bid quoting any manpower component Schedule 1(A)-6(A) below the advertised rate is summarily rejected.
What is being procured: the work, supplies or services, deliverables and quantities, locations, phases, completion or delivery timelines, applicable standards, and notable exclusions.
Three-year/1096-day mechanised cleaning contract at Madhupur, Deoghar, Dumka and Jasidih, or another maintenance point under Sr.DME/Asansol jurisdiction.
Indicative three-year schedule quantities: 18,632 coaches complete mechanised PM/SM/intensive cleaning; 67,952 coaches platform-return/round-trip interior/lavatory cleaning; 107,408 coaches interior dry sweeping/lavatory cleaning; 178,648 coaches watering; 138,096 coaches padlocking/unlocking; and 41,968,032 units of 100 sq m for depot/yard/service-building cleaning.
Minimum stated daily deployment is 128 staff: 113 unskilled plus 3 supervisors for coach-related work and 11 unskilled plus 1 supervisor for depot cleaning. Work is round-the-clock around rake availability; PM/SM/intensive maintenance slot is maximum six hours, and late/rescheduled trains must still be attended.
Contractor supplies trained labour, supervisors, machines, tools, uniforms/PPE, identity cards, chemicals, hosepipes and consumables; maintains machines and substitutes failed units; and keeps at least one month buffer stock. Additional approved materials/machines needed for the service are at no extra cost.
Chemicals must be Railway-approved, bio-toilet compatible, biodegradable/eco-friendly and conform to State Pollution Control Board norms. Railway supplies cleaning water free; contractor bears electrical installation/consumption or DG-set arrangements and all safety responsibility.
Contractor must prepare a detailed cleaning plan for Railway approval and maintain jointly signed daily work diaries, manpower/chemical/machine registers, instruction records and monthly cumulative rake-wise performance reports.
Railway or other agencies perform undergear, upper-gear, train-lighting, AC and pest/rodent-control work on pit lines; cleaning contractor must coordinate without disrupting them. Railway-released scrap is only to be segregated and placed at Railway-nominated locations.
The complete checklist of documents to submit — mandatory vs conditional, with any prescribed formats, proformas or annexures — plus how to submit: portal and mode, envelope/cover structure, digital signature requirements, signing and attestation rules, and physical originals with their deadline.
Submit online only through IREPS in two packets: Packet I technical with all supporting documents/testimonials and Packet II financial with price bid only. Manual offers are not accepted.
Tender form and every uploaded document/information must be digitally signed by the competent/legally authorised person registered on IREPS. Supporting eligibility documents must be self-attested; the prescribed truthfulness affidavit/self-declaration is notarized on non-judicial stamp paper.
Normally upload online. If EMD is not paid online, upload its receipt/instrument and deposit the original in the appropriate tender box before 06/08/2026 15:00. Originals of other uploaded documents are due within seven days whenever Railway demands them; uploaded details must likewise be produced within seven days for verification.
Every corrigendum/addendum in order — what changed (original vs amended value), its impact, and the action for the bidder — ending with the values that finally apply.
The AI found nothing to report for this question.
Genuine conflicts within and across the documents (original vs corrigenda, clause vs annexure, tender document vs BOQ): both sides with citations, and which value prevails.
Tender-specific Chapter II requires 5% PG, while attached GCC 2018 clause 4.11.1 says 10%. The special condition prevails, so 5% applies.
NIT undertaking refers to GCC 2014, but the attached document and special tender clauses expressly adopt GCC for Services 2018 with updates. GCC 2018 applies.
NIT undertaking says completion runs from LOA, while the special tender says three years/1096 days from actual commencement/start. The more specific completion clause applies: count from actual start of services.
NIT portal text calls Annexure I completed works, II plant and III personnel, and elsewhere calls Annexure IV financial criteria. The printed special tender instead makes Annexure I deviations, II completed works, III plant and IV personnel. Use the printed annexure titles/pages and upload all; bidder should also map them carefully to IREPS fields.
Eligibility clause and final checklist require last three previous FYs plus current FY, but Annexure XIV presents five FY columns and instructs attachment of five audited years. The eligibility test uses three previous FYs plus current FY; complete all printed Annexure XIV fields available to avoid a format deficiency.
Generic eligibility text mentions consortia, but the tender-specific NIT expressly disallows consortium bidding and permits only JVs up to three members. The NIT setting prevails.
Only critical, tender-specific pre-bid queries that could materially change bid/no-bid, pricing, eligibility or contractual risk. Skip generic or obvious questions the documents already answer clearly.
Please issue a definitive IREPS upload-field-to-annexure mapping: portal text and printed tender assign different subjects to Annexures I-IV, creating a summary-rejection risk despite a complete bid.
Confirm whether Annexure XIII's five-year, all-agency bars (including any 10% penalty and any Railway non-performance termination) are additional pass/fail conditions, because they are materially broader than Clause 14.1.4's two-year/division-specific disqualifications.
Confirm whether 128 personnel on payroll is a mandatory pass/fail threshold at bid opening or only a zero-score threshold under Annexure XVII, and whether mobilised/hired staff can count; this can determine eligibility and pricing.
Confirm the aggregate cap and non-duplication rule for special penalties, score-card deductions and GCC liquidated damages, particularly where one complaint/adverse inspection can trigger multiple fixed penalties plus percentage/no-payment deductions.
Provide the current train/rake plan and location-wise manpower, machine and area allocation for Madhupur, Deoghar, Dumka and Jasidih, and define limits for ordering other Asansol locations at the same rates without claim.
Commercial, legal and execution risks a bidder should weigh: liquidated damages and penalties, unusual or one-sided clauses, tight timelines, and payment or security risks.
Fixed penalties apply per rake/day/staff/coach/machine/case; a quality score below 70% earns no payment for that work. Depot cleaning can lose 50% for unsatisfactory work and the full concerned amount when not attended. The tender does not state an aggregate cap for these special penalties.
For delayed completion, GCC permits agreed damages of 0.10% of contract value per week or part, capped at 5% of total contract value, in addition to tender-specific operational penalties where applicable.
Railway gives no work guarantee by item, may increase/decrease/delete quantities, and may require additional trains at other coaching depots/locations on the same rates without claim. Bidder bears mobilisation and idle-capacity risk.
Late/rescheduled trains must be cleaned round-the-clock within available time, with no extra payment for rescheduling; PM/SM/intensive slots are maximum six hours and cleaning ordinarily must finish at least one hour before fitness.
Monthly payment depends on certified daily measurement, acceptable wage/EPF/ESI evidence and correct Shramik Kalyan uploads; no bill processing occurs without proof of labour payment, so contractor must fund payroll first and absorb document-verification delays.
Contractor bears machines, spares, PPE, chemicals, one-month buffer stock, substitutes for breakdowns, electricity arrangements/charges and any additional approved resource needed at no extra cost. Railway can procure defaults and recover full additional expense from any dues.
Railway reviews efficacy mid-term and quarterly thereafter and may prematurely close an underperforming contract. PG is partially forfeitable once penalties exceed 50%/75% of the applicable maximum; rescission can encash PG and debar the failed contractor for two years under GCC.
Bidder is deemed to have inspected all sites and priced labour, materials, machines and contingencies; later-discovered tender errors create no claim. Contractor bears statutory labour compliance, accidents and compensation, and Railway can recover substitute wage/compensation payments.
The inviting authority and relevant contacts: office, person, designation, address, phone and email — and which address receives physical submissions, if any.
Sr. Divisional Mechanical Engineer, Eastern Railway, DRM Office, Asansol-713301. NIT is signed by Avinash Kumar, designation Sr.DME ASN. No tender-specific phone or email is printed. The tender does not name a separate physical-submission address beyond the appropriate tender box/concerned office.