Milestone/Deliverable Based Mining Consultancy

Publication date

Bid document dated 23-07-2026 (GEM/2026/B/7771995).

• NIT reference in buyer documents: FAGMIL/CGWA NOC-1/2026 (STC uses FAGMIL/CGWA-01/2026).

Bid submission deadline

Bid End Date/Time finally 10-08-2026 13:00:00 after Date Corrigendum 4454533 (published 2026-08-03; no corrigendum file).

• Original GeM bid document: Bid End Date/Time 03-08-2026 13:00:00.
• Extended once by portal Date corrigendum 4454533 from 03-08-2026 13:00:00 to 10-08-2026 13:00:00.
• Auto-extension settings in bid: minimum 1 bid to disable automatic extension; auto-extend by 3 days; maximum 3 auto-extensions.
• No separate pre-bid meeting date or clarification-submission deadline is fixed in the documents; ATC only says a corrigendum may issue if significant changes arise from a pre-bid meeting.

Bid opening

Bid Opening Date/Time finally 10-08-2026 13:30:00 after the same Date Corrigendum 4454533.

• Original GeM bid document: Bid Opening Date/Time 03-08-2026 13:30:00.
• If Technical Bid & Price Bid opening falls on a holiday/Sunday, ATC says it will be opened on the next working day.
• Time allowed for Technical Clarifications during technical evaluation: 2 Days.

Bid offer validity

Bid Offer Validity is 90 days from the bid end date.

• ATC treats a bid with lesser validity as non-responsive.

Contract / completion period

Contract period is 2 Month(s); scope requires applying, studying, preparation and getting CGWA NOC within two months from work-order date, extendable under GeM GTC.

• Buyer Option Clause allows increase/decrease of contract quantity or duration up to 25% at award; after award, only increase up to 25% (for lumpsum services, scope/value increase up to 25% needs service-provider consent).

Estimated tender value

Estimated Bid Value on GeM is INR 1,84,080 inclusive of all taxes; buyer ATC invitation states the same figure as Estimated Cost excluding GST.

• GeM note: Estimated Bid Value is only for guidance on EMD amount and eligibility (turnover/past performance/experience) and has no bearing on the price to be quoted.
• Conflict on tax treatment of the estimate is recorded under contradictions; bidders should confirm whether GeM quote is to be treated as GST-inclusive before pricing.

EMD / bid security

EMD is not required under the GeM bid details.

• Buyer non-blacklisting proforma still contains residual wording about EMD forfeiture if the declaration is incorrect; no EMD amount, form or validity is prescribed because EMD Required = No.

Tender fee

No tender / bid participation fee is stated; GeM advisory also treats asking for tender fee as an invalid ATC practice.

Performance security / ePBG

ePBG / performance bank guarantee is not required under the GeM bid details.

• GeM GTC still contains generic Performance Security mechanics, but this bid sets ePBG Required = No, so no contract performance-security amount or validity is prescribed here.

Payment terms

Buyer scope: 100% payment on completion of the job; GeM bid payment timeline: within 45 days of SDAC and online bill submission.

• Payment timeline expressly supersedes the default 10-day service payment period in GeM GTC clause 12.
• GST will be reimbursed only after proof of deposition and visibility in the Company's GSTR-2B for the respective month; no GST reimbursement if the invoice is not visible in GSTR-2B till September of the following year.
• Statutory fees, if any, reimbursed only after original receipts are submitted to FAGMIL after completion.
• Travel, lodging, boarding, survey and other activity costs are entirely on the consultant — no reimbursement.
• ITC on GST available to buyer: 100%; Bid to RA enabled: No; Evaluation: Total value wise; Bid splitting not applied.
• TReDS is stated as preferred payment mode for MSME sellers registered on an exchange where the buyer is registered.

Who may bid

Online GeM two-bid invitation to interested, bonafide, experienced, resourceful, reputed consultancy firm/company/agency for mining/environmental-clearance consultancy to obtain CGWA NOC for ground-water use.

• Bidder may be individual/proprietor/partnership service provider/agency/company/firm.
• No consortium/JV structure, equity floors or member-count rules are prescribed.
• Land-border restriction: any bidder from a country sharing a land border with India is eligible only if registered with the Competent Authority (GeM GTC clause 26).

Turnover

Minimum Average Annual Turnover of the bidder (for 3 years) is 1 Lakh(s); turnover is verified by the buyer at technical evaluation.

• GeM rule: minimum average annual financial turnover during the last three years ending 31st March of the previous financial year; evidence = certified audited balance sheets or CA/Cost Accountant turnover certificate.
• If constitution/incorporation is less than 3 years old, average turnover of completed financial years after constitution is taken.
• ATC specifically asks for CA-verified annual turnover for FY 2022-23, 2023-24 and 2024-25 (Annexure-3), with proof and ITR copies.

Experience / past performance — GeM bid criteria

GeM bid requires 1 year past experience of same/similar service and quantitative similar-service completion over the recent years on a 40%/50%/80% basis.

• Years of Past Experience Required for same/similar service: 1 Year(s); Past Experience of Similar Services required: Yes.
• Years-of-experience rule: experience for the indicated number of years (ending month of March prior to bid opening) of providing similar services to any Central/State Govt Organisation/PSU; upload contracts/orders for each financial year.
• Past Experience of Similar Services: over the last three years i.e. current financial year and the last three financial years (ending month of March prior to bid opening): (1) three similar completed services ≥ 40% of estimated cost; or (2) two ≥ 50%; or (3) one ≥ 80%.
• Acceptable experience proofs (buyer-added): (a) contract copy + invoice(s) with self-certification of execution; (b) client execution certificate with contract value; (c) any other document supporting contract execution such as Third Party Inspection release note.

Experience — buyer ATC criteria

ATC restricts consideration to tenderers who have executed and completed at least two similar jobs in their own name in any of the immediately preceding 7 years (Annexure-2).

• ATC Most Important note further treats MSE/Startup experience exemption as only up to 50% of work execution, with at least one work order/completion certificate for the remaining 50% experience, expressly 'one clearance from CGWA'.
• This ATC standard conflicts with the GeM bid-detail experience package and with GeM MSE/Startup relaxation wording; see contradictions.

MSE / Startup relaxations and purchase preference

GeM bid marks MSE and Startup relaxation for years of experience as Yes | Partial | Experience - 1 year(s), and evaluation notes say MSEs and DPIIT Startups are relaxed from the Experience Criteria if quality/technical specifications are met.

• Supporting documents proving eligibility for experience/turnover exemption must be uploaded.
• MSE purchase preference applies for services: if L-1 is not an MSE and an MSE is within L-1 + 15%, it gets opportunity to match L-1 for 100% of total value; bidder must be the service provider and upload documentary evidence.
• MII Compliance: Yes.
• Buyer ATC narrows MSE/Startup experience relief to 50% with one CGWA clearance remaining — treat as disputed until clarified.

Registrations, blacklisting and responsiveness filters

PAN, GST registration and firm registration are required; bidder must not be blacklisted/debarred; several form defects make the bid non-responsive.

• Non-blacklisting self-declaration on letter head (Proforma-1): bidder and related entities in India neither blacklisted/debarred by any PSU, regulatory body, GoI/State Government or agencies for corrupt/fraudulent/unfair trade practices.
• Checklist also frames the declaration as not being blacklisted by MoEF / any PSU / Central Government / any State Government.
• Non-responsive if: unsigned/incomplete technical bid; bid not in required format; lesser bid validity; financial information disclosed in technical bid; Power of Attorney not submitted in the name of the authorised representative.
• No conditional tender will be accepted; FAGMIL may accept/reject/cancel in full or part without assigning reason and without liability.
• Offer liable to rejection if certificates/documents sought in Bid, ATC and Corrigendum are not uploaded.

Procurement summary

Milestone/deliverable-based hiring of mining consultancy to apply for and obtain CGWA NOC for ground-water use at FAGMIL’s Birmania Rock Phosphate Project.

• GeM item: Hiring of Consultants - Milestone/Deliverable Based - MINING CONSULTANCY; Mines, Minerals and Metals; No POC; Hybrid deployment as specified in scope.
• Quantity: Project / Lumpsum Based (1).
• Buyer: FCI Aravali Gypsum And Minerals India Limited (FAGMIL), Mini Ratna-II CPSE under Department of Fertilizers.

Location

Project site is Village Birmania Rock Phosphate Project, Tehsil Fatehgarh, District Jaisalmer, Rajasthan; buyer/consignee office is at Jodhpur.

• Consignee/Reporting Officer address for the GeM line item: Plot No. 02, West Patel Nagar, Circuit House Road, Ratanada, Jodhpur - 342011.

Work components and deliverables

End-to-end CGWA NOC consultancy: site visit, hydrogeological study, application preparation/submission/follow-up, and delivery of the granted CGWA NOC report to FAGMIL.

• Hydrogeological study by a recognized institute/consultancy covering aquifer characteristics, water table depth, recharge potential and impact assessment.
• Application on CGWA BhuNeer portal with project details including location, mining depth, water requirement 40 KLD, and purpose (dust suppression, green belt, mining operations); upload hydrogeological report and compliance documents.
• Supporting documents contemplated in scope: State Water Resources Department consent; undertaking for water conservation and recharge; proof of land ownership/lease and mining plan approval; compliance with MoEF&CC ToR conditions.
• Submission & scrutiny: address CGWA queries promptly; site inspection may be conducted.
• NOC expected to carry conditions on maximum permissible withdrawal, mandatory recharge structures, and monitoring/reporting obligations.
• STC deliverable: ensure CGWA NOC report of the project is sent to FAGMIL office after receipt from the authority.

Timeline and exclusions / cost boundaries

Two months from work order to apply, study, prepare and get the CGWA NOC; consultant bears tour/boarding/survey costs; statutory fees reimbursable on original receipts after completion.

• Extension, if necessary, as per GeM GTC.
• No monetary reimbursement for travelling, lodging, boarding, survey or any other activity.

Submission mode and portal

Bids are to be submitted online only on the GeM portal in a two-packet (Technical + Financial) system.

• Type of Bid: Two Packet Bid.
• Bidder must account for any corrigendum published on GeM before submitting.
• Financial Bid as per GeM portal; bidder must check whether the GeM price field is GST-included or without GST before quoting.
• No physical-original submission deadline or offline envelope structure is prescribed; GeM treats mandating physical documents as a pre-requisite to qualify as an invalid ATC practice.
• Documents uploaded by bidders (including clarification/representation documents) will be visible to other participated bidders after login.

Signing, attestation and cover structure

Upload legible self-certified / self-attested scanned copies with the technical bid; keep financial information out of the technical packet.

• Checklist: failing to submit any supporting/relevant eligibility documents is liable for REJECTION; tick all checklist items before upload.
• Authorised Signatory needs Power of Attorney from the competent authority of the bidding service provider; absence of PoA in the authorised representative’s name makes the bid non-responsive.
• No Class of DSC is specially prescribed beyond normal GeM e-submission practice.
• Seller must not assign or sub-contract without prior written buyer consent; remains jointly and severally liable if consent is given.

Corrigendum 4454533 — Date extension

One Date corrigendum (no. 4454533) was published on 2026-08-03 with no attached files; it extends bid timelines from the original 03-08-2026 dates in the bid PDF.

• Original Bid End Date/Time in bid document: 03-08-2026 13:00:00.
• Original Bid Opening Date/Time in bid document: 03-08-2026 13:30:00.
• Amended / finally applying after the Date corrigendum: Bid End 10-08-2026 13:00:00; Bid Opening 10-08-2026 13:30:00.
• No change to scope, eligibility, EMD/ePBG, estimated value or other commercial terms is evidenced by any corrigendum file (none attached).
• Impact: bidders get additional submission time; action: submit on GeM by the amended end date and ignore the superseded 03-08-2026 deadline in the static bid PDF.

Final values after all corrigenda

After Corrigendum 4454533, key process values that finally apply are: publish 23-07-2026; bid end 10-08-2026 13:00; bid opening 10-08-2026 13:30; validity 90 days from end date; estimated value INR 1,84,080; EMD/ePBG not required; contract 2 months.

• All non-date conditions remain as in the original GeM bid + ATC/STC/scope attachments.

Experience criteria: GeM bid package vs buyer ATC

GeM bid-detail experience (1 year + 40/50/80% similar services over recent FYs to Govt/PSU) conflicts with ATC’s separate rule of at least two similar completed jobs in the preceding 7 years.

• GeM bid details and evaluation notes set the standard GeM experience package and quantitative past-performance thresholds against estimated cost.
• Buyer ATC Clause 3 A(ii) says only tenderers with at least two completed similar jobs in own name in any of the immediately preceding 7 years may be considered.
• GeM also warns that buyer ATC clauses contravening bid-detail sections (including specifications and preference sections) are invalid unless allowed by GTC — so which experience rule will actually be enforced is uncertain.
• Prevailing practical approach until clarification: satisfy the stricter combined reading (meet GeM thresholds and ATC two-jobs/7-year rule), or seek written clarification before bid.

MSE/Startup experience relaxation quantum

GeM evaluation notes grant MSE/DPIIT Startup relaxation from Experience Criteria, while ATC limits exemption to 50% and still demands one CGWA clearance credential.

• Bid header itself is ambiguous: 'Yes | Partial | Experience - 1 year (s)' for both MSE and Startup.
• ATC Most Important note: eligible MSE and/or Start-up only eligible for exemption of experience up to 50% of work execution; at least one work order/completion certificate for remaining 50% — 'one clearance from CGWA'.
• Bidder action: do not assume full experience waiver; keep at least one CGWA NOC clearance credential unless buyer clarifies otherwise.

Estimated value tax treatment

Same numeric estimate INR 1,84,080 is described as inclusive of all taxes on GeM and excluding GST in the buyer invitation table.

• GeM Bid Details: Estimated Bid Value in INR (Inclusive of all taxes) 184080.
• ATC invitation: Estimated Cost excluding GST (in Rs.) 1,84,080/-.
• Also material to price composition because ATC tells bidders to check whether the GeM financial bid field is GST included or without GST.
• No corrigendum resolves this; seek clarification before quoting.

EMD required vs EMD forfeiture language

GeM sets EMD Required = No, but Proforma-1 still threatens EMD forfeiture if the non-blacklisting declaration is incorrect.

• Practical reading: no EMD is to be submitted; forfeiture wording is residual template text and does not create an EMD obligation.

Payment trigger wording

Scope says 100% payment on completion of the job, while GeM payment timeline pays within 45 days of SDAC and online bills.

• These can be read together as: entitlement arises on completion/acceptance, cash payment follows within 45 days of SDAC + bill — but completion is defined around getting the CGWA NOC, which is outcome-based.
• STC GST reimbursement conditions add a further cash-flow gate after invoicing.

NIT number mismatch

Buyer documents use N.I.T. No. FAGMIL/CGWA NOC-1/2026, while the STC file header uses FAGMIL/CGWA-01/2026.

• Same subject matter and organisation; treat as the same tender unless buyer issues a correcting corrigendum.

Document hierarchy: STC vs GeM GTC / SLA

STC says Special Directions supersede GeM GTC on conflict, while the GeM bid says Service Level Agreement conditions override GTC for the service.

• Also STC GST/payment/cost clauses are buyer-specific and will matter operationally even if hierarchy language differs.

Which experience rule will be evaluated?

Please confirm whether evaluation will apply the GeM 1-year + 40/50/80% similar-service tests, the ATC ‘two similar jobs in 7 years’ test, or both.

• Material to bid/no-bid and to which completion certificates must be uploaded.
• Also ask whether ‘similar nature’ is limited to CGWA NOC clearances or includes broader mining/environmental clearance consultancy.

MSE/Startup experience waiver extent

Please confirm whether eligible MSE/Startup bidders get full Experience Criteria relaxation under GeM notes or only 50% relief with one mandatory CGWA clearance as per ATC.

• Directly affects whether pure MSE/Startup bidders without a prior CGWA NOC credential can qualify.

Is payment fully contingent on actual grant of CGWA NOC within 2 months?

Please confirm whether ‘completion of the job’ / deliverable acceptance requires the NOC to be granted, or whether submission of a complete application plus hydrogeological study can trigger payment if CGWA delay is outside consultant control.

• Scope duration expressly covers ‘getting NOC from CGWA’ in two months; CGWA scrutiny/site inspection timelines are not controlled by the consultant.
• Also ask how LD will be applied if NOC grant slips despite timely consultant performance.

Buyer-furnished inputs for application

Please confirm that FAGMIL will timely furnish land ownership/lease, approved mining plan, MoEF&CC ToR compliance papers and support for State Water Resources Department consent, and whether delays in buyer inputs extend the two-month period without LD.

• Scope lists these as supporting documents for the CGWA application; without them the consultant cannot complete portal filing.

GST-inclusive pricing and estimate basis

Please clarify whether the GeM financial quote must be GST-inclusive, and whether the published estimate of INR 1,84,080 is inclusive of all taxes (GeM) or excluding GST (ATC).

• Needed to avoid under/over-quoting and later GST reimbursement disputes under STC GSTR-2B conditions.

What qualifies as a ‘recognized institute/consultancy’ for the hydrogeological study?

Please define acceptable credentials/accreditation for the hydrogeological study provider and whether the study may be subcontracted.

• Sub-contracting otherwise needs prior written buyer consent and leaves the seller jointly and severally liable.

Outcome-based completion and payment risk

Payment and deliverable acceptance are tied to completion/getting the CGWA NOC, not merely filing the application.

• 100% payment on completion; STC requires the NOC report to be sent after getting it from the authority.
• CGWA query cycles and possible site inspection are outside full consultant control but sit inside a two-month work-order clock.

Tight two-month duration and LD exposure

Contract/scope period is only two months to study, apply and obtain NOC; GeM LD is 0.5% of contract value of delayed quantity per week (part week counted), capped at 5% generally and 10% for inordinate delay.

• Inordinate delay = inexcusable delay more than 25% of completion period.
• Buyer may also extend duration/scope under the 25% option clause (lumpsum scope/value increase needs service-provider consent).
• Force Majeure notice window is 10 days from occurrence under GTC.

Cost absorption and GST cash-flow risk

All travel/boarding/survey costs are non-reimbursable; GST reimbursement is conditional on GSTR-2B visibility and can be denied if not visible by September of the following year.

• Statutory fees are reimbursed only after completion against original receipts — consultant may need to fund them interim.
• GeM payment is up to 45 days after SDAC + online bill, longer than default GTC 10 days.

Eligibility / rejection and one-sided process risks

Missing any checklist/eligibility document is liable for rejection; conditional tenders are refused; buyer may cancel without liability; uploaded bid documents are visible to other bidders.

• Conflicting experience/MSE rules create elevated disqualification risk if the buyer applies the ATC reading.
• No EMD/ePBG reduces bid-security cash lock-in but also removes a clear security baseline while full contractual LD/termination exposure remains under GeM GTC.

Assignment, labour and compliance exposure

No assignment/sub-contract without consent; seller remains jointly and severally liable; full labour-code compliance is mandated; land-border false declaration enables immediate termination.

• Buyer-added service clause also requires the service provider to pay contracted staff first and then claim with PF/ESIC and bank statements — largely templated for manpower services but still present in this bid.

Inviting authority / employer

FCI Aravali Gypsum and Minerals India Limited (FAGMIL), Department of Fertilizers, Ministry of Chemicals and Fertilizers; office at Jodhpur.

• GeM organisation name: Fci Aravali Gypsum And Minerals India Limited (fagmil).
• Registered / correspondence address used in documents: Plot No. 2, West Patel Nagar, Circuit House Road, Ratanada, Jodhpur.
• Invitation signed for General Manager, FAGMIL, Jodhpur.
• Proforma-1 is addressed to General Manager, FAGMIL at the same Jodhpur address.

GeM buyer / grievance emails

Buyer email [email protected]; HOD grievance redressal email [email protected].

• No buyer telephone number is printed in the tender documents reviewed.
• ATC grievances on ATC clauses are to be raised with the buyer organisation directly and not with GeM; sellers may also use the GeM Representation window.

Consignee / reporting officer

Consignee/Reporting Officer: Jasraj Gehlot, Plot No. 02 West Patel Nagar, Circuit House Road, Ratanada, Jodhpur - 342011.

• No separate physical bid-submission address or deadline is prescribed; submission is online on GeM only.
• STC deliverable destination is ‘this office’ (FAGMIL Jodhpur) for the CGWA NOC report after award.